Digital recordings of the meeting proceedings and meeting materials are available online – www.portseattle.org.
APPROVED MINUTES
COMMISSION REGULAR MEETING OCTOBER 23, 2018
The Port of Seattle Commission met in a regular meeting Tuesday, October 23, 2018, in the
International Auditorium at Seattle-Tacoma International Airport, Seattle, Washington.
Commissioners Bowman, Calkins, Felleman, and Gregoire were present, Commissioner
Steinbrueck was present until 12:58 p.m.
1. CALL to ORDER
Pursuant to Article IV, Section 8, of the commission bylaws, the meeting convened at 11:05 a.m. to
conduct an executive session.
2. EXECUTIVE SESSION pursuant to RCW 42.30.110
The notice posted during the executive session included one matter related to litigation and legal
risk. The time for reconvening was posted as 12:00 noon, in accordance with commission bylaws
and the public meeting notice previously published. Following the executive session, which lasted
approximately 50 minutes, the public meeting reconvened at 12:08 p.m. Commissioner Gregoire
led the flag salute.
3. APPROVAL of the AGENDA
Without objection, the preliminary agenda was revised to move agenda item 8b to immediately
follow the Unanimous Consent calendar, and the agenda was approved as revised.
4. EXECUTIVE DIRECTOR’S REPORT
Executive Director Steve Metruck previewed items on the day’s agenda and made
announcements.
5. PUBLIC COMMENT
Public comment was received from the following individual(s):
Brad Warren, Working Group on Seafood and Energy, regarding Initiative 1631 (agenda
item 8b). Mr. Warren submitted written materials, which are attached as minutes Exhibit A.
Anne Kroeker, City of Des Moines resident, regarding Initiative 1631 (agenda item 8b)
and the Economic Development Division operating budget (agenda item 9c).
Debi Wagner, City of Burien resident, regarding airport community impacts.
Steve Edmiston, The Briefing Project, regarding airport community impacts. Mr.
Edmiston submitted written materials, which are attached as minutes Exhibit B.
Dana Hollaway, Quiet Skies Puget Sound, regarding airport community impacts.
P.O. Box 1209
Seattle, Washington 98111
www.portseattle.org
206.787.3000
PORT COMMISSION MEETING MINUTES Page 2 of 7
TUESDAY, OCTOBER 23, 2018
Minutes of October 23, 2018, submitted for review on November 20, 2018, and proposed for approval on November 27, 2018.
J.C. Harris, City of Des Moines resident, regarding airport community impacts.
6. UNANIMOUS CONSENT CALENDAR
[Clerk’s Note: Items on the Unanimous Consent Calendar are not individually discussed.
Commissioners may remove items for separate discussion and vote when approving the agenda.]
6a. Approval of the minutes of special meeting of September 24 and the regular meeting of
September 25, 2018.
6b. Adoption of Resolution No. 3750: A resolution of the Port of Seattle Commission
replacing the current policy prohibiting illicit and non-stormwater discharges from being
discharged through the stormwater system on Port of Seattle Maritime properties;
providing revised definitions and describing fully prohibited, conditionally allowable, and
permissible discharges; and repealing existing policy in Resolution No. 3596.
Request document(s) included an agenda memorandum, draft resolution, and comparison
attachment.
6c. Authorization for the Executive Director to execute Change Order 23 to Contract MC-
0318750 for taxiway, runway, and apron improvements at Seattle-Tacoma International
Airport for an amount not to exceed $700,000. No additional funds are being requested.
(CIP #C800914).
Request document(s) included an agenda memorandum, critical work declaration, airfield photo,
and scope of work.
6d. Authorization for the Executive Director to execute two indefinite delivery, indefinite
quantity contracts for Airport Planning Services totaling no more than $15,000,000 with
a three-year ordering period and two one-year options. No funding is associated with
this authorization.
Request document(s) included an agenda memorandum.
The motion for approval of consent items 6a, 6b, 6c, and 6d carried by the following vote:
In favor: Bowman, Calkins, Felleman, Gregoire, Steinbrueck (5)
As previously noted, the Commission advanced to the order of –
8. AUTHORIZATIONS and FINAL ACTIONS
and proceeded to consideration of the following agenda item –
8b. Motion 2018-13: A Motion of the Port of Seattle Commission endorsing Washington
State Initiative 1631, a state-wide carbon “pollution fee” on sources of greenhouse gas
pollutants that would direct revenue to reducing pollution, promoting clean energy,
and addressing climate impacts.
PORT COMMISSION MEETING MINUTES Page 3 of 7
TUESDAY, OCTOBER 23, 2018
Minutes of October 23, 2018, submitted for review on November 20, 2018, and proposed for approval on November 27, 2018.
Ballot Title as ordered on April 6, 2018: Initiative Measure No. 1631 concerns pollution. This
measure would charge pollution fees on sources of greenhouse gas pollutants and use the
revenue to reduce pollution, promote clean energy, and address climate impacts, under
oversight of a public board.
Initiative Title as filed March 13, 2018: Initiative Measure No. 1631, an act relating to reducing
pollution by investing in clean air, clean energy, clean water, healthy forests, and healthy
communities by imposing a fee on large emitters based on their pollution; and adding a new
chapter to Title 70 RCW.
Request document(s) included a draft motion. A copy of the adopted version of Motion 2018-13 is
also attached.
Presenter(s): Eric ffitch, Manager State Government Relations.
The initiative measure was summarized. Beginning in January 2020 It would impose a fee of $15
per metric ton of carbon emitted, with the funds to be administered based on recommendation of a
public oversight board. Mr. ffitch outlined the following responses to commissioner questions raised
during consideration of the ballot measure on October 9:
Exemption of aviation and maritime fuels under the ballot measure was confirmed by
drafters of the proposal as an attempt to comply with federal restrictions on regulation of
interstate commerce.
State pollution and health action areas would be established by July 31, 2019, to inform
where funds generated by the fee are used.
A healthy communities set-aside is intended to ensure that the costs of the fee are not
borne disproportionately by various populations, to provide for climate-change-impact
education, to relocate communities on tribal lands affected by sea level rise, and to
provide for wildfire preparedness education.
It is believed that structuring the proposal as a fee would prevent the Legislature from
raiding the fund for other purposes, which would require a two-thirds vote within the first
two years of the adoption of the measure or a simple majority vote after two years.
Public entities, such as the Port of Seattle, would be eligible to apply for carbon-
emission-reduction efforts using the funds generated by the measure.
Commissioner Gregoire emphasized the commission’s consultation with the Public Disclosure
Commission on procedures for deliberation on the motion endorsing a state ballot measure.
Commissioners commented on potential impacts of the carbon fee on low-income families and
small businesses and on the critical timing of acting quickly and collectively to address climate
change and move away from use of fossil fuels as an energy source. Commissioners commented
on greenhouse gas reduction and the appropriateness of placing a regulatory fee on carbon
dioxide as a pollutant. They noted the importance of doing more to implement sustainable aviation
fuels to have a demonstrable, worldwide impact on climate change and carbon emissions.
PORT COMMISSION MEETING MINUTES Page 4 of 7
TUESDAY, OCTOBER 23, 2018
Minutes of October 23, 2018, submitted for review on November 20, 2018, and proposed for approval on November 27, 2018.
The motion for adoption of Motion 2018-13 (agenda item 8b) carried by the following vote:
In favor: Bowman, Calkins, Felleman, Gregoire, Steinbrueck (5)
Commissioner Steinbrueck was present until 12:58 p.m.
7. SPECIAL ORDERS of BUSINESS
7a. 2018 Tourism Marketing Support Program Summary.
Presentation documents included an agenda memorandum and presentation slides.
Presenter(s): Ron Peck, Director Tourism Development; Dru Garson, CEO, Greater Grays Harbor
Inc.; and Jackie Durbin, Director of Marketing and Communications, MOHAI (Seattle Museum of
History and Industry).
The background of the promotional program and the projects awarded funding for 2018 were
summarized. In 2018, $200,000 was awarded from the program and there were 26 recipients
statewide. Applicants can receive up to $10,000 per recipient and must provide a 50-percent
funding match. Promotional efforts receiving funding were summarized and the return on
investment for several was described.
Commissioners commented on limiting multiple annual awards to return applicants, focusing on
digital marketing, and use of the airport to promote regional destinations. Commissioners asked for
the source of funding to be more transparent in the agenda memos for this and similar programs.
7b. Update on the Seattle-Tacoma International Airport All Gender Restroom Plan.
Presentation documents included an agenda memorandum and presentation slides.
Presenter(s): Michelle Brantley, Aviation Capital Development Manager, and Veronica Valdez,
Commission Specialist.
Staff presented an update on work to date to develop a comprehensive all-gender restroom plan
for Seattle-Tacoma International Airport. Building code requirements for men’s, women’s, family,
and accessible facilities and the port’s planning over and beyond the prescriptions of the building
code were explained. A variety of conceptual design options were presented. Early actions that are
less than comprehensive installation of all-gender restrooms and still compliant with the building
code were summarized. Signage options were discussed.
8. AUTHORIZATIONS and FINAL ACTIONS
8a. Authorization for the Executive Director to advertise and execute two major public
works construction contracts for the Restroom Upgrades at Concourses B, C, and D
project at Seattle-Tacoma International Airport. This request is for $8,969,000 of a total
project cost of $38,379,000. (CIP #C800697).
Request document(s) included an agenda memorandum and presentation slides.
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TUESDAY, OCTOBER 23, 2018
Minutes of October 23, 2018, submitted for review on November 20, 2018, and proposed for approval on November 27, 2018.
Presenters: Michelle Brantley, Aviation Capital Development Manager.
The project phases were described, and commissioners asked for clarification about various
aspects of the new restroom facilities and gauging of passenger satisfaction.
The motion for approval of agenda item 8a carried by the following vote:
In favor: Bowman, Calkins, Felleman, Gregoire (4)
Absent for the vote: Steinbrueck
Agenda item 8b was considered previously, and the commission proceeded to consideration of the
following agenda item –
8c. Authorization for the Executive Director to (1) prepare design and construction bid
documents for the Parking Revenue Infrastructure project at Seattle-Tacoma
International Airport; (2) procure required hardware, software, vendor services,
licensing, and maintenance services for an Automated Parking Guidance System
(APGS); (3) use port crews and small works contracts for preconstruction activities;
and (4) initiate pre-production setup and configuration of the APGS. The amount of this
request is $10,946,171 bringing the total authorization to $11,244,000. The total
estimated project cost is $22,898,000. (CIP #C800870)
Request document(s) included an agenda memorandum and presentation slides.
Presenter(s): Stephanie Nelson, Manager Airport Parking Revenue, and Scott Bergstrom, Aviation
Project Management.
The airport parking garage was described in terms of its size, complexity, and role in the airport’s
business strategy. The scope of work for the currently proposed solution would install a camera-
based automated parking guidance system throughout the garage, including red and green lights
indicating available spaces, would add 94 level-two electric vehicle charging stations, and provide
for related electrical capacity upgrades.
Commissioners asked about different business models related to use of the garage and leveraging
of new technology. Use of booking fees, advertising options, goals to reduce the use of single-
occupant vehicles, license plate recognition, slotting, and incentives for using electric vehicles were
discussed. Commissioners expressed concerns over retaining license-plate data longer than
operationally necessary and commented on limiting use of camera data.
The motion for approval of agenda item 8c carried by the following vote:
In favor: Bowman, Calkins, Felleman, Gregoire (4)
Absent for the vote: Steinbrueck
Agenda item 8d was removed from the agenda prior to publication, and the commission proceeded
to consideration of the following agenda item –
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TUESDAY, OCTOBER 23, 2018
Minutes of October 23, 2018, submitted for review on November 20, 2018, and proposed for approval on November 27, 2018.
8e. Authorization for the Executive Director to: (1) increase the authorized funds for the
South Satellite Infrastructure Upgrades budget by the amount of $38,307,000; (2)
advertise, bid, and execute a major works construction project; and (3) use port crews
and small works contracts to assist with the project. The total estimated cost of this
project is $52,232,000. (CIP # C800798).
Request document(s) included an agenda memorandum and presentation slides. An updated
design graphic was provided at the time of the meeting and is included as minutes Exhibit C.
Presenter(s): John Freeman, Capital Project Manager.
Previously, the commission authorized design funding for this project on June 26, 2018.
The motion for approval of agenda item 8e carried by the following vote:
In favor: Bowman, Calkins, Felleman, Gregoire (4)
Absent for the vote: Steinbrueck
9. PRESENTATIONS, REPORTS, and STAFF BRIEFINGS
9a. 2019 Salary and Benefits Resolution Program.
Presentation document(s) included an agenda memorandum and presentation slides.
Presenter(s): Jeniann Kaelin, Total Rewards Consultant.
Changes to the 2019 salary and benefits program for non-represented port staff were summarized.
These include a 3.0-3.5 percent market increase to salary ranges, addition of a new floating
holiday, clarifications about inclusion of medical, vision, pharmacy, and dental benefits as
components of port healthcare benefits, removal of retiree medical benefits, updates to reporting
language for the director of the internal audit department, and changes to the definition of
“probationary period.” Vision benefits will be enhanced and become electable as a separate benefit
in 2019, additional dental plan options will be available, and infertility benefits will be part of
enhanced medical coverage. Staff proposes the port apply to opt out of the state’s new Paid Family
and Medical Leave program in preference for the port’s own plan.
Introduction of a resolution providing for changes to the salary and benefits program is expected on
November 13, 2018. Aspects of the 2018 salary and benefits program not revised by the 2019
resolution will continue in effect as a salary and benefits policy directive of the Port Commission.
9b. Baggage Optimization Project Update. (CIP #C800612).
Presentation document(s) included an agenda memorandum and presentation slides.
Presenter(s): Greg Carey, Capital Program Leader; Ed Weitz, Capital Project Manager; and Janice
Zahn, Assistant Engineering Director.
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TUESDAY, OCTOBER 23, 2018
Minutes of October 23, 2018, submitted for review on November 20, 2018, and proposed for approval on November 27, 2018.
Commissioners received a quarterly update on progress of the comprehensive baggage
optimization program at Seattle-Tacoma International Airport. Commissioners expressed concern
over scheduling delays and asked that the program be incorporated into the set of sweeping capital
programs under review by the Commission’s Aviation Committee.
9c. 2019 Economic Development Division Operating Budget Briefing.
Presentation document(s) included an agenda memorandum and presentation slides.
Presenter(s): Kelly Zupan, Maritime Finance and Budget, and Dave McFadden, Director, Economic
Development.
The Economic Development Department operating budget includes components of real estate
portfolio management, small business and diversity-in-contracting initiatives, workforce
development activities, and tourism promotion. Commissioners asked about revenue and trends in
conference center operations. Commissioners questioned whether workforce development
initiatives were yielding the desired results in terms of identifying career pathways and stimulating
career-connected learning, including maritime industries. Commissioners commented on the level
of sponsorship included in the Economic Development Division budget and suggested a more
comprehensive view of commute trip reduction efforts.
10. QUESTIONS on REFERRAL to COMMITTEE – None.
11. ADJOURNMENT
There was no further business, and the meeting adjourned at 4:08 p.m.
Prepared: Attest:
Paul J. White, Commission Clerk Ryan Calkins, Commission Secretary
Minutes approved: November 27, 2018.
