Digital recordings of the meeting proceedings and meeting materials are available online – www.portseattle.org.
PROPOSED MINUTES
COMMISSION REGULAR MEETING JULY 9, 2019
The Port of Seattle Commission met in a regular meeting Tuesday, July 9, 2019, in commission
chambers at Port of Seattle offices, 2711 Alaskan Way, Seattle, Washington. Commissioners
Bowman, Calkins, Felleman, and Gregoire were present. Commissioner Steinbrueck was excused.
1. CALL to ORDER
Pursuant to Article IV, Section 8, of the commission bylaws, the meeting convened at 11:12 a.m. to
conduct an executive session.
2. EXECUTIVE SESSION pursuant to RCW 42.30.110
The notice posted during the executive session included two matter(s) related to litigation and legal
risk. The time for reconvening was posted as 12:00 noon, in accordance with commission bylaws
and the public meeting notice previously published. Following the executive session, which lasted
approximately 65 minutes, the public meeting reconvened at 12:25 p.m. Commissioner Bowman
led the flag salute.
3. APPROVAL of the AGENDA
Without objection, the preliminary agenda was approved without revisions.
4. EXECUTIVE DIRECTOR’S REPORT
Executive Director Steve Metruck previewed items on the day’s agenda and made
announcements. An infographic regarding guidelines for distance boats should maintain from orcas
was presented and is included here as minutes Exhibit A.
5. PUBLIC COMMENT
Public comment was received from the following individual(s):
Jan von Lehe, Seattle resident, regarding environmental concerns about tourism
initiatives described in the economic development plan.
J.C. Harris, Des Moines resident, regarding the South King County fund, the Port’s
mission statement, and environmental health.
Alex Tsimerman, StandUP-America, regarding Seattle city council actions and world
history.
P.O. Box 1209
Seattle, Washington 98111
www.portseattle.org
206.787.3000
PORT COMMISSION MEETING MINUTES Page 2 of 6
TUESDAY, JULY 9, 2019
Minutes of July 9, 2019, submitted for review on August 7, 2019, and proposed for approval on August 13, 2019.
6. UNANIMOUS CONSENT CALENDAR
[Clerk’s Note: Items on the Unanimous Consent Calendar are not individually discussed.
Commissioners may remove items for separate discussion and vote when approving the agenda.]
6a. Approval of the minutes of the regular meeting of June 11, 2019.
6b. Approval of the Claims and Obligations for the period June 1, 2019, through June 30,
2019, including accounts payable check nos. 930371-930749 in the amount of
$5,572,722.12; accounts payable ACH nos. 17971-18695 in the amount of
$67,652,243.09; accounts payable wire transfer nos. 15139-15153 in the amount of
$3,542,103.86, payroll check nos. 193133-193668 in the amount of $327,783.98; and
payroll ACH nos. 916935-921165 in the amount of $11,058,216.63 for a fund total of
$88,153,069.68.
Request document(s) included an agenda memorandum.
6c. Authorization for the Executive Director to (1) proceed with the Customer Relationship
Management software system implementation project; (2) execute a contract for
software and vendor implementation services; (3) use port staff for implementation and
(4) execute a contract for up to ten years for software license, service, and
maintenance fees estimated at $2,400,000. The amount requested for project
implementation under this authorization is $1,400,000. (CIP #C801108)
Request document(s) included an agenda memorandum and presentation slides.
6d. Authorization for the Executive Director to execute a contract to select a third-party
vendor to provide an employee assistance program (EAP) for all port employees. The
EAP contract will be a five-year contract with two one-year options to extend (2020 -
2026) for a maximum duration of seven years and a total value not to exceed $720,000.
The contract value accounts for an increase in the number of port employees over the
life of the contract.
Request document(s) included an abbreviated agenda memorandum.
6e. Authorization for the Executive Director to execute Change Order No. 62 to Contract
MC-0318277, Baggage Optimization Project – Phase 1 at Seattle-Tacoma International
Airport, to provide baggage handling system controls software redundancy (failsafe).
This change order will add $361,770.22 to the contract from the project’s construction
contingency; no project funding increase is required. (CIP #C800612)
Request document(s) included an abbreviated agenda memorandum.
6f. Authorization for the Executive Director to execute a professional services indefinite
delivery, indefinite quantity contract for Passenger Loading Bridge design services in
the amount of $5,000,000 with a three-year base contract period, with two one-year
options for renewal, in support of upcoming capital improvement projects at Seattle-
Tacoma International Airport.
PORT COMMISSION MEETING MINUTES Page 3 of 6
TUESDAY, JULY 9, 2019
Minutes of July 9, 2019, submitted for review on August 7, 2019, and proposed for approval on August 13, 2019.
Request document(s) included an agenda memorandum.
6g. Adoption of Resolution No. 3759: a resolution of the Port of Seattle Commission
creating a Seattle-Tacoma International Airport ground transportation policy directive,
including principles, goals, monitoring, and reporting, and affirming airport commute-
trip-reduction goals for the port.
Request document(s) included an agenda memorandum, draft resolution, draft policy directive, and
attachements one, two, and three to the policy directive.
6h. Adoption of amendments to the approved minutes of the regular meeting of May 14 and
the special meeting of June 4, 2019, to add inadvertently omitted written public
comment and a meeting adjournment, respectively.
Request document(s) included an abbreviated agenda memorandum, redlines of the minutes of
May 14 and June 4, and attachment.
The motion for approval of consent items 6a, 6b, 6c, 6d, 6e, 6f, 6g, and 6h carried by the
following vote:
In favor: Bowman, Calkins, Felleman, Gregoire (4)
Absent for the vote: Steinbrueck
7. SPECIAL ORDERS of BUSINESS
7a. Request for (1) unanimous consent to adopt Resolution No. 3760 at the same meeting
at which it is first introduced and (2) introduction and adoption of Resolution 3760: A
Resolution of the Port Commission of the Port of Seattle declaring surplus and no
longer needed for port district purposes certain overpass structure and real property
located south of South Spokane Street in the vicinity of Duwamish Avenue in the City
of Seattle, Washington, and authorizing the Executive Director to execute all
documents necessary to transfer title of the surplus property to the City of Seattle for
use in furtherance of the East Marginal Way Grade Separation project.
Request document(s) included an agenda memorandum, presentation slides, and draft resolution.
A copy of the final draft of Resolution No. 3760 will be made available upon adoption.
Presenter(s): Ralph Graves, Senior Director, Capital Development; Tim Leonard, Capital Project
Manager; Jon Layzer, Seattle Department of Transportation; and Karen Wilson, former Freight
Mobility Strategic Investment Board director.
This transfer of ownership and maintenance of the East Marginal Way Grade Separation structure
and related properties and easements is the final action for the East Marginal Way Grade
Separation project, which was created in 1998 to improve mobility and safety for cargo.
PORT COMMISSION MEETING MINUTES Page 4 of 6
TUESDAY, JULY 9, 2019
Minutes of July 9, 2019, submitted for review on August 7, 2019, and proposed for approval on August 13, 2019.
There was a motion to suspend Commission bylaws in order to take final action on
Resolution No. 3760 on the same day it was introduced, which carried by the following
required unanimous vote of all port commissioners:
In favor: Bowman, Calkins, Felleman, Gregoire (4)
Absent for the vote, but providing advance written consent: Steinbrueck
Commissioner Steinbrueck submitted advance written consent for waiver of Article VI, Section 5, in
accordance with commission bylaws. A copy of this consent is attached as minutes Exhibit B.
The motion for introduction and adoption of Resolution No. 3760 carried by the following vote:
In favor: Bowman, Calkins, Felleman, Gregoire (4)
Absent for the vote: Steinbrueck
8. AUTHORIZATIONS and FINAL ACTIONS
8a. Authorization for the Executive Director to: (1) increase the authorized funds for the
Electric Utility Supervisory Control and Data Acquisition project in the amount of
$10,350,000; (2) advertise and award a major works construction contract at Seattle-
Tacoma International Airport; and (3) use port crews and small works contracts to
assist with the project. The total estimated cost of this project is $11,950,000. (CIP
#C800699)
Request document(s) included an agenda memorandum and presentation slides.
Presenter(s): Christina Burdett, Capital Project Manager, and Hien Mac, Engineer, Aviation
Facilities and Infrastructure.
This project will allow for the acquisition, networking, and presentation of real-time network data
that can be used to provide better function of the airport’s electrical system. Safety will be improved
for technicians because they will no longer be standing directly in front of equipment. Time to
transfer to emergency power will be reduced from several hours to a few minutes. The system will
be fully installed and in operation by the second quarter of 2022.
The motion for approval of agenda item 8a carried by the following vote:
In favor: Bowman, Calkins, Felleman, Gregoire (4)
Absent for the vote: Steinbrueck
9. PRESENTATIONS, REPORTS, and STAFF BRIEFINGS
9a. Preview of 2020 Economic Development Division Business Plan and Budget
Development.
Presentation document(s) included an agenda memorandum, presentation slides, and business plan.
PORT COMMISSION MEETING MINUTES Page 5 of 6
TUESDAY, JULY 9, 2019
Minutes of July 9, 2019, submitted for review on August 7, 2019, and proposed for approval on August 13, 2019.
Presenter(s): Dave McFadden, Managing Director, Economic Development, and Kelly Zupan,
Director, Seaport Finance and Budget.
The process for identifying budget priorities based on strategies and objectives was reviewed, as
well as the budget timeline. Strategic priorities for each department were summarized. These were
determined based on an analysis of strengths, weaknesses, opportunities, and threats (SWOT),
and align with port-wide goals.
Real Estate.
Strategic priorities in Real Estate will focus on completing projects underway, planning for Terminal
91 uplands redevelopment, and maintaining 94-percent property occupancy. Commissioners
expressed interest in taking a more proactive stance towards expanding the industrial lands
footprint and preserving industrial lands.
Tourism.
Strategic priorities for tourism include leveraging the tourism grant program to increase awareness
of unique visitor opportunities throughout the state and expanding the economic impact of the
cruise business. Environmental and economic pressure created by tourism expansion were
discussed; commissioners urged a balance between tourism promotion and concerns of equity and
sustainability.
Diversity in Contracting.
In 2020, the Diversity in Contracting program will focus on increasing Women- and Minority-owned
Business Enterprise (WMBE) utilization results by increasing community engagement, working with
public sector partners, and implementing communication and education programs. The role of the
new Senior Director of Diversity and Inclusion was discussed; she will work across port divisions.
Workforce Development.
In 2020 the focus will be on development of a new Workforce Development policy with new
metrics, priorities, and ideas, including support of workers and employers at the airport, aviation
career pathway training, and other career-connected learning initiatives.
Economic Development and Innovation Partnerships.
Strategic priorities for Economic Development include implementation of the 2020 grant program
and maritime innovation center efforts.
A budget preview was provided. Operating revenues and expenses are supported by central
harbor property revenues; the tax levy supports small business efforts, workforce development,
and tourism grants. Funding for some departments and programs will be reduced based on current
spending patterns.
9b. Aviation Capital Project Planning and Preliminary Design – Briefing.
Presentation document(s) included an agenda memorandum and presentation slides.
PORT COMMISSION MEETING MINUTES Page 6 of 6
TUESDAY, JULY 9, 2019
Minutes of July 9, 2019, submitted for review on August 7, 2019, and proposed for approval on August 13, 2019.
Presenter(s): Jeffrey Brown, Director, Aviation Facilities and Capital Programs; Thomas Hooper,
Manager, Aviation Planning Program; and Keri Stephens, Manager, Aviation Capital Programs.
Master planning is complete and is currently undergoing environmental review. Advanced planning
has been in progress for about 18 months, including alternatives analysis within individual major
projects. Once a course has been determined for a project, it goes into the preliminary design
stage, at which point capital dollars are requested.
Near term projects can be delivered by 2027 if the schedule is adhered to. These are projects that
will increase efficiency, reduce delays, and clear the way for further large projects. Five of these
projects require preliminary design:
The Westside Maintenance Campus
Aircraft Rescue and Fire-Fighting Relocation
Roadway Improvements
Taxi A/B Extension
Main Terminal North Ground Transportation Lot
It was clarified that the fire station work currently underway is an interim project and is not part of
the master plan.
The next step will be to ask for $10 million in capital funds for preliminary design.
10. QUESTIONS on REFERRAL to COMMITTEE – None.
11. ADJOURNMENT
There was no further business, and the meeting adjourned at 2:39 p.m.
Prepared: Attest:
Amy Dressler, Deputy Commission Clerk Peter Steinbrueck, Commission Secretary
Minutes approved: August 13, 2019.
