* An Executive Session may be held at any time after the convening time, if necessary.
** Unless otherwise requested by a Port Commissioner, all items under the Unanimous Consent Calendar will be considered as a single item.
*** Cellular telephones and pagers should be off or on vibrate mode during the Public Session.
COMMISSION SPECIAL MEETING AGENDA
Port of Seattle
Commission Chambers
Pier 69, 2711 Alaskan Way
Seattle, Washington 98111
SPECIAL MEETING PLEASE NOTE: Items 9a and 7a will be the first and second items taken
up, respectively, following passage of the Unanimous Consent Calendar
Date: October 11, 2011
ORDER OF BUSINESS
11:30 a.m. 1. Call to Order
Recess to:
2. Executive Session, if necessary*
1:00 p.m. Call to Order or reconvene to Open Public Session
3. Approval of Minutes
4. Special Order of Business
5. Unanimous Consent Calendar**
6. Division, Corporate and Commission Action Items
7. Staff Briefings
8. New Business
9. Policy Roundtables
10. Adjournment
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. EXECUTIVE SESSION* - Pursuant to RCW 42.30.110, if necessary.
3. APPROVAL OF MINUTES
None.
4. SPECIAL ORDER OF BUSINESS
a. Seattle Business Magazine “Green 50” Award Recognition. (memo and PowerPoint enclosed)
5. UNANIMOUS CONSENT CALENDAR**
Notice: There will be no separate discussion of Consent Calendar items as they are considered routine by the
Port of Seattle Commission and will be adopted by one motion. If a Commissioner or a member of the public
requests discussion on a particular item, that item will be removed from the Consent Calendar and considered
separately.
a. Authorization for the Chief Executive Officer to prepare design and construction bid documents for the Lagoon 3
Bird Wires project. The budget requested for this design work is $169,000, while the total estimated budget for
the completed project is $1,631,000. (CIP #C800417). (memo and exhibit enclosed)
b. Authorization for the Chief Executive Officer to execute a contract with the Washington State General
Administration Engineering and Architectural Services Department for the Stage II Mechanical Energy
Conservation project and to proceed with the design and construction of these energy saving initiatives identified
by the State’s Energy Service Company audit report of June 2011 at Seattle-Tacoma International Airport. The
amount of this request is $3,204,400. The total cost of the project is $3,289,900 (CIP #C800268). (memo
enclosed)
Port of Seattle
Commission
Tom Albro
Bill Bryant
John Creighton
Rob Holland
Gael Tarleton
Chief Executive Officer
Tay Yoshitani
Web site:
www.portseattle.org
E-mail:
Commission-records
@portseattle.org
Port Commission:
(206) 787-3034
Meeting and Agenda
Information:
(206) 787-3210
Port of Seattle:
Creating Economic
Vitality Here
Business Strategies:
• Ensure Airport and
Seaport Vitality
• Develop New Business
and Economic
Opportunities for the
Region and the Port
• Enhance Public
Understanding and
Support of the Port’s Role
in the Region
• Be a Catalyst for Regional
Transportation Solutions
• Be a Leader in
Transportation Security
• Exhibit Environmental
Stewardship through our
Actions
• Be a High-Performance
Organization
AGENDA - Port Commission Special Meeting, October 11, 2011 Page 2
5. UNANIMOUS CONSENT CALENDAR Continued
c. Authorization for the Chief Executive Officer to advertise and execute a major construction contract for the Loading Bridges Utilities Gate
Improvements project at Seattle-Tacoma International Airport in the amount of $6,144,000 of the previously authorized $12,883,000
(CIP #C800019). (memo enclosed)
d. Authorization for the Chief Executive Officer to: 1) execute a five-year lease at fair market value, with options to renew for two additional
five-year terms, according to the terms laid out in this memorandum, with Fremont Maritime Services, Inc. at Fishermen’s Terminal; and
2) provide $33,570 as a tenant improvement allowance and $11,750 as a leasing broker commission for a total request of $45,320.
(memo and attachment enclosed)
e. Authorization for Chief Executive Officer to 1) execute a Memorandum of Understanding with SSA Terminals; Total Terminals, Inc.; and
Eagle Marine Services to implement a Radio Frequency Identification system in the Port of Seattle; and 2) purchase the services of
eModal to administer the Radio-Frequency Identification system related to the Clean Truck Program for an amount not-to-exceed
$500,000. The total cost of the project is estimated to be $1,170,000.00, of which $500,000 will be reimbursed through a previously
approved U.S. Department of Transportation Congestion Mitigation/Air Quality grant and the remainder will be included in the 2012-2016
operations budgets. (memo and attachment enclosed)
6. DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS
a. First Reading of Resolution No. 3653 authorizing the issuance and sale of Revenue Refunding Bonds, in an amount estimated at
$140,000,000 for the purpose of refunding certain outstanding Port bonds. (memo and resolution enclosed)
b. Adoption of a Port of Seattle Commission motion: 1) opposing passage of Initiative 1125, entitled the “Protect Gas-Taxes and Toll-
Revenues Act and Protect the 18
th
Amendment to Washington’s Constitution”; 2) expressing the Port Commission’s position that toll
revenues are an important component of state transportation funding and that the authority of the Washington State Transportation
Commission ensures a stable and predictable process to provide revenues sufficient for transportation projects, to set tolls, and to
provide appropriate security for bondholders; 3) urging the state’s voters to reject Initiative 1125 on November 8, 2011; and 4) directing
the Chief Executive Officer to disseminate this motion broadly to state and local government officials, regional organizations, and
interested business, community labor and environmental groups. (memo, motion, and Initiative 1125 enclosed)
7. STAFF BRIEFINGS
a. City of SeaTac: Potential Zoning Changes Regarding Park & Fly Facilities. (memo and PowerPoint enclosed)
b. Review of the Work of Audit Committee. (memo enclosed)
8. NEW BUSINESS
9. POLICY ROUNDTABLE
a. Puget Sound Partnership Targets and Indicators. (memo, PowerPoint, attachment 1, and attachment 2 enclosed)
10. ADJOURNMENT
PUBLIC TESTIMONY PROCEDURES
1. Any person wishing to speak at a Port Commission meeting must register on a sign-up sheet and identify the specific agenda item to which he/she will speak before the agenda
item commences.
2. The Commission does not generally take public testimony for non-action agenda items such as “Staff Briefings” or Work Session presentations, but may do so at the discretion
of the Commission Chair.
3. An individual may testify on an agenda item for up to three minutes. Organization representatives may testify for up to five minutes.
4. Any person wishing to speak on a topic not appearing on an agenda may sign up to speak under “New Business.” All testimony provided under “New Business” is limited to
three minutes.
5. In the interests of time, the Commission Chair may limit the number of persons speaking on any topic or may limit testimony to those having new information or material to
present.
6. The Commission Chair may alter the time allotments for testimony to ensure that more speakers have an opportunity to be heard.
7. The identity of each testifier will be noted in the meeting minutes. An individual or organization representative may have the text of his/her remarks appended to the
Commission minutes by submitting a written text at or before the meeting. The appended written text will be preserved permanently.
8. A digital audio recording of the public testimony is on file in Port offices. Digital audio recordings are retained in Port offices for six years and then transferred to State Archives.
A charge is assessed for duplication or transcription.
9. The Commission does not engage in discussion or debate with testifiers during Commission meetings. Questions and requests for information or documents may be addressed
to Port staff or to individual Commissioners outside of Commission meetings. (Revised September 14, 2007)
