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APPROVED MINUTES

COMMISSION REGULAR MEETING MAY 10, 2011

The Port of Seattle Commission met in a regular meeting Tuesday, May 10, 2011, at Port of

Seattle Headquarters, Commission Chambers, 2711 Alaskan Way, Seattle, Washington.

Commissioners Albro, Bryant, Creighton, Holland, and Tarleton were present.

1. CALL TO ORDER

The regular meeting was called to order at 1:07 p.m. by Bill Bryant, Commission President.

2. EXECUTIVE SESSION pursuant to RCW 42.30.110

None.

PLEDGE OF ALLEGIANCE

3. (00:01:03) APPROVAL OF MINUTES

Special Meeting of March 1, 2011, and Regular Meeting of March 8, 2011.

Motion for approval of minutes for the March 1, 2011, special meeting and the March 8,

2011, regular meeting – Creighton

Second – Tarleton

Motion carried by the following vote:

In Favor: Albro, Bryant, Creighton, Tarleton (4)

Commissioner Holland was absent from the subject meeting.

Commissioners

Bill Bryant

Commission President

Tom Albro

John Creighton

Rob Holland

Gael Tarleton

P.O. Box 1209

Seattle, Washington 98111

www.portseattle.org

206.787.3000

Tay Yoshitani

Chief Executive Officer

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TUESDAY, MAY 10, 2011

Special Meeting of March 29, 2011.

Motion for approval of minutes for the March 29, 2011, regular/special meeting – Tarleton

Second – Creighton

Motion carried by the following vote:

In Favor: Albro, Bryant, Creighton, Holland, Tarleton (5)

4. SPECIAL ORDER OF BUSINESS

None.

5. (00:02:34) UNANIMOUS CONSENT CALENDAR

a. Approval of Claims and Obligations for the period April 1 through April 30, 2011, in the

amount of $47,521,378.62.

b. Authorization for the Chief Executive Officer to advertise for bids, execute, and award

major construction contracts and perform contract administration for the Small

Operator Area Ready Return Area Build-out Project as part of the Rental Car Facility

(RCF) program at Seattle-Tacoma International Airport. The funding for this project was

previously authorized under the May 13, 2008, Commission authorization to proceed

with construction of the RCF. (CIP #C100266).

Request document(s): Commission agenda memorandum dated April 29, 2011, from Michael Ehl,

Airport Operations Director, and George England, Project Management Group Program Leader.

c. Authorization for the Chief Executive Officer to issue Change Order Number 02 for

Contract MC-0316531 for the Terminal Escalators Modernization Project at Seattle-

Tacoma International Airport in an amount not to exceed $462,000.00 to change certain

escalator balustrades from high-deck stainless steel to low-deck glass; to change the

escalator cladding from the existing dark bronze to stainless steel on certain escalator

balustrades; to install deceleration “sleep mode” sensors in escalator newel ends; and

to change the step lighting from balustrade to skirt panel for 34 replacement

escalators. The total project cost is $17,407,000. No additional project funds are being

requested for this change order; funds are available from the contract construction

contingency.

Request document(s): Commission agenda memorandum dated April 29, 2011, from Ralph

Graves, Capital Development Division Managing Director.

d. Authorization for the Chief Executive Officer to execute a Memorandum of

Understanding (MOU) between the Port of Seattle and International Association of

Firefighters, Local Union No. 1257, regarding lateral hire compensation. This MOU will

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TUESDAY, MAY 10, 2011

remain in effect through December 31, 2011, when the current collective bargaining

agreement expires.

Request document(s): Commission agenda memorandum dated May 4, 2011, from Trish Murphy,

Labor Relations Manager, and a copy of the MOU.

Motion for approval of consent Items 5a-5d – Albro

Second – Holland

Motion carried by the following vote:

In Favor: Albro, Bryant, Creighton, Holland, Tarleton (5)

6. DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS

a. (00:03:26) First reading of Resolution No. 3652 declaring certain real property located

in the City of Bellevue (a portion of the Woodinville Subdivision) and all improvements

located thereon no longer needed for Port purposes, authorizing its transfer to the

Central Puget Sound Regional Transit Authority, and authorizing the Chief Executive

Officer to execute all documents related to such transfer; and further authorizing the

Chief Executive Officer to execute a permanent easement granting Sound Transit

easement rights over the Port’s railbanked portion of the Woodinville Subdivision for

potential future development of high capacity transportation facilities.

Request document(s): Commission agenda memorandum dated May 10, 2011, from Joe

McWilliams, Real Estate Division Managing Director. Also provided was Resolution No. 3652 with

Exhibit A and Exhibit B.

Presenter(s): Mr. McWilliams.

Mr. McWilliams presented the resolution, noting the following:

 The sale involves approximately one mile of the corridor to the Central Puget

Sound Regional Transit Authority (Sound Transit);

 An easement for Sound Transit over the balance of the southern section of the

Port’s portion of the corridor is included;

 The transfer price is $13,752,393;

 This transfer is consistent with the memorandum of understanding (MOU) between

the Port of Seattle, Sound Transit, the Cascade Water Alliance, Puget Sound

Energy, the City of Redmond, and King County; and

 A 60-day period would begin today prior to closing the transaction in order to

provide the City of Redmond time to execute a contemporaneous easement for

Sound Transit over Redmond’s portion of the corridor.

Motion for First Reading Reading of Resolution No. 3652 – Tarleton

Second – Creighton

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TUESDAY, MAY 10, 2011

Commissioner Bryant opened the Public Hearing on Resolution No. 3652. Public comment was

received from the following individuals:

 Robert Scheuerman, Eastside Rail Now. Mr. Scheuerman spoke in support of the

agreement described in the resolution.

 Will Knedlik, Eastside Transportation Association. Dr. Knedlik commented on the

importance of the corridor as a freight asset and the importance of the

Commission’s preservation of the interests of eastside taxpayers. Dr. Knedlik

raised questions regarding the reasonableness of the Port’s negotiations with

Sound Transit.

Mr. Yoshitani remarked that staff was not aware of any issues with Sound Transit on the corridor

agreement and stated the effort had been collaborative with no attempt to coerce Sound Transit to

purchase the approximate mile of corridor in exchange for easement rights.

There was no further comment from the public, and the Public Hearing was declared closed. The

question recurred on the motion for First Reading of Resolution No. 3652.

Motion carried by the following vote:

In Favor: Albro, Bryant, Creighton, Holland, Tarleton (5)

7. STAFF BRIEFINGS

a. (00:14:05) City of Seattle West Mercer Place Study Update.

Presentation document(s): Commission agenda memorandum dated May 5, 2011, from Patricia

Akiyama, External Affairs Director; Mike Merritt, Local Government Affairs Manager; Geri Poor,

Regional Transportation Manager; and Dan Burke, Regional Transportation Lead Planner. Also

provided was a computer slide presentation.

Presenter(s): Ms. Poor; Eric Tweit, Seattle Department of Transportation (SDOT); and Bob

Chandler, SDOT.

Ms. Poor introduced Mr. Chandler, who is the program manager for the Alaskan Way Viaduct

project, and Mr. Tweit, the project manager for the West Mercer Place project. Ms. Poor explained

that the purpose of the presentation was to follow up on a November 2, 2010, request for an

update on the West Mercer Place Study.

Mr. Tweit provided an overview of the West Mercer Place project, noting the following:

 Intent of the project to create a two-way arterial street from Elliott Avenue to I-5;

 Project budget of $100 million;

 Importance of providing a two-way access to I-5 given proposed changes to the

Alaskan Way Viaduct;

 Proposed pedestrian and bicycle connections on West Mercer Place;

 Relationship of the project with plans to create a trail through Kinnear Park;

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TUESDAY, MAY 10, 2011

 Existing conditions on West Mercer Place, including grade and traffic-flow

challenges, parking considerations, and pedestrian safety;

 Considerations for mitigating potential impacts to the surrounding area;

 Various alternatives considered;

 Traffic projections, including truck volumes and peak-hour projections for various

alternatives;

 Travel time savings for various alternatives; and

 The schedule for the Mercer corridor project, including proposed construction

between 2012 and 2014.

In response to Commissioner Creighton, Ms. Poor commented that the West Mercer Place project

is an important component of the Alaskan Way Tunnel and ensuring smooth traffic flow throughout

the system. She added that Terminal 91, Shilshole Bay Marina, Fishermen’s Terminal, and

Terminal 86 rely on the Mercer corridor for access to I-5.

Commissioner Albro applauded the use of data to propose a low-cost solution to the challenges

posed in the project and asked about public comment on improvement of the left-turn lanes on

Elliott Avenue. Mr. Chandler commented that addressing the turn lanes on Elliott Avenue would

not preclude re-evaluating the strategy later. Mr. Yoshitani asked why extension of waiting lines in

turn lanes translates into savings of travel time. Mr. Tweit explained that some of the savings is in

the added efficiency of channeling traffic through the intersection without the turn lanes themselves

being blocked by other traffic.

Commissioner Albro remarked that he looks forward to the same level of analysis as provided for

West Mercer Place to be reflected in the SDOT’s other traffic projects.

Public comment was received from the following individual:

Eugene Wasserman, Fifteenth Avenue West Transportation Coalition. Mr. Wasserman

submitted a list of recommendations for the West Mercer Place project. A copy of the

document is, by reference, made a part of the minutes, is marked Exhibit A, and is on file

in Port offices.

Written comments were received from the following individuals:

 Diana Dearmin, President of the Magnolia Community Club;

 Eugene Wasserman, President of the North Seattle Industrial Association;

 Nancy Bainbridge Rogers, 1804 Magnolia Way West, Seattle;

 Thomas Tanner, Magnolia Community Club, Magnolia-Queen Anne District

Council, Port of Seattle’s Neighborhood Advisory Committee, Queen Anne

Community Club, and North Seattle Industrial Association’s Fifteenth Avenue

Transportation Coalition;

 Kirk Robbins; and

 Kay Knapton.

A copy of these comments is, by reference, made a part of these minutes, is collectively marked

Exhibit B, and is on file in Port offices.

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TUESDAY, MAY 10, 2011

b. (00:43:57) Washington State Department of Transportation (WSDOT) update on

Alaskan Way Viaduct and Seawall Replacement Program.

Presentation document(s): Commission agenda memorandum dated May 4, 2011, from Mike

Merritt, Local Government Relations, and a computer slide presentation.

Presenter(s): Mr. Merritt; Ron Paananen, WSDOT; and Bob Chandler, SDOT.

Mr. Paananen and Mr. Chandler provided an overview of the program, including the following:

 Construction coordination goals;

 Traffic coordination during construction, including electronic informational signage;

 Highlights of the South Spokane Street Widening project;

 Daily construction coordination, including utility work coordination;

 Monitoring of related private construction;

 Preview of the Holgate-to-South-King viaduct replacement;

 Closure of Alaskan Way at least until 2013 and possibly 2015; and

 SR-99 roadway detours, lane changes, and related construction.

In response to Commissioner Creighton, Mr. Paananen stated that Alaskan Way will eventually be

reconnected to East Marginal Way after completion of the project.

In response to Commissioner Tarleton, Mr. Chandler confirmed that interagency coordination is

ongoing to relieve congestion and project complications.

Mr. Yoshitani asked about capacity for truck traffic on SR-99 North and cautioned that there is

potential for conflict with transit in the right lane. Mr. Paananen responded that truck traffic should

be able to be managed on East Marginal Way, which should not be significantly affected by the

SR-99 work.

Commissioner Tarleton noted that despite construction, container volumes have grown during the

past quarter. In response to Commissioner Creighton, Mr. Merritt underscored the role of Port staff

in planning and coordinating on the design and impacts of the project on Port trucks and Terminal

46 operations. Linda Styrk, Seaport Division Managing Director, added that Port staff is making

every effort to maintain a focus on the Port’s customers and freight mobility and to minimize

disruptions from the project.

c. (01:14:54) Port of Seattle/Sound Transit Planning and Preliminary Design

Coordination Update.

Presentation document(s): Commission agenda memorandum dated April 29, 2011, from

Elizabeth Leavitt, Aviation Planning and Environmental Director, and Tom Hooper, Aviation

Planning Planner, and a computer slide presentation.

Presenter(s): Ms. Leavitt and Mr. Hooper.

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TUESDAY, MAY 10, 2011

Ms. Leavitt summarized the process of design and planning engaged in response to Sound

Transit’s February 2010 announcement of the extension of its light rail past the Airport to South

200

Street. She described the regional transportation context, including accommodating

opportunities for future use of a very narrow corridor, particularly for a south access route between

the Airport and a future extension of SR-509.

Mr. Hooper presented a map of the study area showing a proposed roadway layout that minimizes

private property impacts while providing for Sound Transit light rail access at optimal speeds.

Ms. Leavitt described the interagency agreements contributing to the preliminary design and

preparation of a memorandum of agreement (MOA) between the Port and Sound Transit for project

cost sharing, oversight, and easements. She stated that a proposed MOA should be available for

Commission approval in fall of 2011.

Commissioner Albro commented on the importance of the preliminary design with respect to the

Port’s strategic plan and accommodating future Airport capacity.

Public comment was received from the following individual:

Ron Lewis, Sound Transit. Mr. Lewis stated that he is the project manager for the light

rail extension between the Airport and South 200

Street. He commented that Sound

Transit was optimistic about the possibility to extend light rail to South 200

Street by

2016. In response to Commissioner Creighton’s earlier question about Sound Transit’s

ability to maintain funding for the light rail extension project, Mr. Lewis said that the

agency is currently anticipating a $4 billion revenue shortfall over a 15-year period of its

plan to extend light rail service and is re-examining the phasing of the extension to South

200

Street, which is still expected to be complete by 2016.

d. (01:31:26) Terminal 18 Pile Caps.

Presentation document(s): Commission agenda memorandum dated April 29, 2011, from Ralph

Graves, Capital Development Director, and Michael Burke, Seaport Lease & Asset Management

Director, and a computer slide presentation.

Presenter(s): Mr. Graves and Mr. Burke.

Mr. Burke reported that over the years, the Port has rebuilt substantial portions of its assets, such

as Terminals 5, 18, 46, and 30, most of the docks at Pier 90/91, and substantial work at Shilshole

Marina and Fishermen’s Terminal. He explained that while those projects expanded or rebuilt

large portions of the affected facilities, they were not complete replacements. Specifically, many of

the docks are over 50 years old.

Mr. Graves described significant concerns arising from inspections of the structural pile caps at

Terminal 18, noting the following:

 The ongoing process of responsibly managing the Port’s assets;

 The necessity of docks to operate a seaport;

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TUESDAY, MAY 10, 2011

 Prioritization of the work of inspecting and addressing maintenance issues;

 Structure of a container terminal;

 Seismic risks;

 Nature of the distress affecting the concrete pile caps;

 Process of repairing damaged concrete;

 Availability of information from the U.S. Navy;

 Repair logistics;

 Estimated repair costs;

 Unknown factors and complications;

 Explanation of Delayed Ettringite Formation (DEF); and

 A proposed pilot project to repair several pile caps and further assess overall costs.

Mr. Yoshitani noted that these critical repairs were not anticipated last year when this year’s budget

was being planned and therefore do not appear in the budget or the plan of finance.

e. (01:55:16) Integrated Emergency Management Course: Sea-Tac Airport.

Presentation document(s): Commission agenda memorandum dated April 29, 2011, from Mark

Reis, Sea-Tac Airport Managing Director. A computer slide presentation and video clip were also

provided.

Presenter(s): Mr. Reis.

Mr. Reis reported on a week-long Integrated Emergency Management Course (IEMC) exercise

hosted by the Federal Emergency Management Agency (FEMA) in Emmitsburg, Maryland,

April 18-22, 2011. Several Port employees attended the training, as did Commissioner Tarleton.

In his presentation, Mr. Reis noted the following:

 Goal of emergency preparedness to enhance the readiness of Airport employees to

maintain essential functions and effectively respond to recover from an emergency

or other business disruption;

 Importance of the Airport during an emergency event, including the multiple uses to

which an airport can be put;

 The fact that an airport’s unique function as an airport cannot be filled by other

facilities;

 Role of FEMA in promoting emergency preparedness exercises;

 Similarity of IEMC to National Incident Management System (NIMS) training;

 The scenario simulated, which involved multiple earthquakes, destruction of the

west end of Pier 69, substantial loss of life at the Airport, and significant damage to

regional infrastructure;

 Lessons learned, including changing challenges and goals, importance of flexibility,

and the role of all employees in responding to a disaster;

 Development of an After Action Report and Improvement Plan; and

 Need for ongoing assessment, plan development, and training.

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TUESDAY, MAY 10, 2011

Mr. Reis provided a brief video clip of the exercise. Commissioner Tarleton commented on the

exercise and the breadth of the team present. She remarked on the importance of readiness and

the need to review the Port’s delegation of authority under Resolution No. 3605, as amended, in

light of emergency preparedness.

f. (02:20:31) Annual Briefing on the 2010 Art Program and Update on 2011 Art Projects.

Presentation document(s): Commission agenda memorandum dated May 4, 2011, from Keith

Gillin, Aviation Architecture Manager, and Colleen McPoland, Aviation Art Program Manager, and a

computer slide presentation.

Presenter(s): Mr. Gillin, Ms. McPoland, and Cassie Fritz, Seaport Project Management Support

Services Manager.

Mr Gillin introduced Ms. McPoland and Ms. Fritz, who presented an update on the Port’s 2010 Art

Program, commenting on the following and presenting slides showing current Airport art projects:

 Volume of passengers using the Airport as a gateway to the Pacific Northwest;

 Investment by the Port in artwork since 1969;

 Revision of the Port’s Art Policy in 2008 following the Port’s audit;

 Airport north entry art, including plantings, lighting, towers, and exit gabions;

 Fourth floor walkway lighting art;

 RCF parking garage helix metal mesh and lighting art;

 RCF parking screen artwork called “Spinning Wheels”; and

 Art pool funding and criteria.

Ms Fritz presented slides showing art to be installed at the Smith Cove Cruise Terminal, which

involved selecting art with a local coast Salish theme, and includes installing welcome figures at

the terminal entry. The figures are expected to be installed May 18-19, 2011, during a break in

cruise operations. In response to Commissioner Tarleton, Ms. Fritz described the options for

providing descriptive information on the representations in the artwork. Additional coast-Salish-

themed artwork is expected to be obtained for the cruise terminal.

Commissioner Albro remarked on the appropriate use of audio as part of the art strategy for the

Airport and cruise terminals.

8. NEW BUSINESS

(02:37:12) Commissioner Tarleton presented a Port Centennial Moment announcing the “Know

Your Port by Bike Day” on June 5, 2011. The free event is about seven miles long starting at

Shilshole Bay Marina, continuing across Chittenden Locks, past Fishermen’s Terminal and the

Terminal 91 Cruise Terminal, down the Centennial Park bike path, and ending at Pier 66 at Bell

Street.

(02:39:22) Commissioner Bryant announced the Annual Maritime Festival, sponsored by the

Propeller Club of Seattle with support by the Port of Seattle. He highlighted a few of the events,

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TUESDAY, MAY 10, 2011

including the 60

Annual Maritime Day Lunch, Maritime Career Day, Family Fun Day at Pier 66,

and the Environmental Intelligence and Shipping Seminar.

9. POLICY ROUNDTABLE

None.

10. ADJOURNMENT

There being no further business, the regular meeting was adjourned at 3:50 p.m.

John Creighton

Secretary

Minutes approved: July 12, 2011.