Template revised April 12, 2018.
COMMISSION
AGENDA MEMORANDUM
Item No.
8d
ACTION ITEM
Date of Meeting
October 13, 2026
DATE: October 2, 2026
TO: Stephen P. Metruck, Executive Director
FROM: Krista Sadler, Director Technology Delivery
SUBJECT: Technology Services Contract Authorization
Amount of this contract:
$3,000,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to execute an indefinite delivery,
indefinite quantity (IDIQ) contract for technology services as needed to support systems,
projects, and services for a total amount not to exceed $3,000,000, with a contract ordering
period not to exceed five years. There is no funding request associated with this authorization.
SUMMARY
The Information and Communication Technology (ICT) Department must
intermittently utilize information technology contractors whenever specific services or unique
technical skills are required or additional resources are needed temporarily for project
delivery. For this contract, we would be looking for a vendor who can supply a wide range of
skills to support our staff with emerging needs that we cannot immediately deploy existing staff
to, or temporary needs that may not warrant even a limited duration hire.
In the past, examples of specialized systems skills included wireless network redesign, and
upgrades to Maximo, Salesforce, and SharePoint. Resource requirements for these specialized
services and skills can fluctuate significantly with project workloads and system maintenance
requirements. It is therefore impractical to hire full-time staff to meet these short-term
specialized needs. In addition, there are numerous occasions where these specialized skills are
needed on short notice to resolve problems, implement a system enhancement, or quickly
meet an unanticipated compliance issue.
IDIQ contracts provide the Port with the flexibility to meet business requirements as they arise
by issuing individual service directives to accomplish tasks within a general, pre-defined scope
of work on an as needed basis for a fixed period and a maximum contract amount. ICT is
working with the Diversity in Contracting Department to determine the appropriate women-
and-minority-owned business enterprise (WMBE) aspirational goal.
COMMISSION AGENDA – Action Item No. 8d Page 2 of 2
Meeting Date: October 13, 2026
Template revised September 22, 2016; format updates October 19, 2016.
Commission has previously authorized ICT to utilize this type of IDIQ contract five times over
the past nineteen years to streamline the process of hiring temporary contractors to
supplement Port technical staff. Commission last authorized this IDIQ in 2020.
There are no attachments to this memo.
