Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8c
ACTION ITEM
Date of Meeting
August 11, 2026
DATE : August 3, 2026
TO: Stephen P. Metruck, Executive Director
FROM: Keri Stephens, Director AV Facilities & Capital Programs
Krista Sadler, Director Technology Delivery
SUBJECT: SEA Meter Data Management System (MDMS) and License and Support Contract
(CIP #C802153)
Amount of this project request:
$4,025,000
Total estimated project cost:
$4,025,000
Estimated 10-year contract amount:
$4,800,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to 1) proceed with the MDMS
project; 2) execute contract(s) for the software license, hardware, and vendor implementation
and support services and 3) use Port staff for implementation. The amount requested for project
implementation under this authorization is $4,025,000. Total estimate for an up-to-ten-year
contract that includes project expenditures is $4,800,000.
EXECUTIVE SUMMARY
In 2023, Commission authorized an Aviation project, Utility Meter Networking, to update and
network-connect existing electrical meters to meet code requirements for electrical meter data
analysis, load, and demand evaluation. The intent was to connect the meters to a Port-wide
software solution that would centrally manage the meter data collection. This originally planned
software solution was not successfully implemented, leaving a gap in our ability to automate the
collection, analysis, and reporting of electrical meter data.
This authorization is requested to procure and implement an MDMS to support Aviation utility
metering operations. The MDMS will provide a centralized system to automate collection,
validate, and manage meter data for both existing and future smart electrical meters across the
airport campus. SEA will soon have over 2000 networked smart electrical meters that support
critical operational, environmental, and financial functions including tenant billing, energy
performance monitoring, energy consumption, and system health. It will improve billing
accuracy, enhance operational visibility, and establish the foundational infrastructure needed for
long-term energy management, analytics, and decarbonization initiatives.
COMMISSION AGENDA – Action Item No. 8c Page 2 of 4
Meeting Date: August 11, 2026
Template revised June 27, 2019 (Diversity in Contracting).
The ten-year total cost of ownership is estimated at $5,825,000. The implementation project,
estimated at $4,025,000, includes $4,000,000 capital and $25,000 for system training. This
authorization also includes an up-to-ten-year contract that covers the project expenditures for
equipment, software, and services, estimated at $3,000,000, as well as ten years of license and
support costs estimated at $1,800,000. License and support costs will be budgeted in the Aviation
Facilities operating budget.
JUSTIFICATION
Complete, real-time access to electrical meter data not only enables us to meet reporting
requirements for several environmental initiatives but also provides timely meter reading for
electrical billing, ability to identify power quality issues across the airport campus, evaluate load
patterns to improve efficiency and direct investments, and delivers accurate data to support
long-term planning and decarbonization strategies.
Diversity in Contracting
Project staff will work with the Diversity in Contracting Department to determine if a women-
and-minority-owned business enterprise (WMBE) aspirational goal should be assigned.
DETAILS
Scope of Work
(1) Procure and implement an MDMS to automate collection, analysis, and reporting of
electrical meter data.
(2) Integrate with connected electrical meters across the airport campus.
Schedule
Activity
Commission authorization
2026 Quarter 3
Procurement Complete
2026 Quarter 4
Deployment Start
2027 Quarter 3
Estimated Completion
2028 Quarter 1
Project Cost Breakdown
This Request
Total Project
Vendor Costs
$3,000,000
$3,000,000
Owner-Furnished Equipment
$240,000
$240,000
Port Labor Costs
$760,000
$760,000
Training
$25,000
$25,000
Total
$4,025,000
$4,025,000
COMMISSION AGENDA – Action Item No. 8c Page 3 of 4
Meeting Date: August 11, 2026
Template revised June 27, 2019 (Diversity in Contracting).
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Alternative 1 – Do not implement an MDMS
Cost Implications: $0
Pros:
(1) Capital resources are available for other efforts.
Cons:
(1) No automated, efficient collection from over 2000 network connected electrical meters,
negating the benefits of the Utility Meter Networking that replaced aging meters and
provided connectivity.
(2) No centralized access to real-time data to improve operational awareness and support
emissions reporting.
This is not the recommended alternative.
Alternative 2 – Implementation of an MDMS
Cost Implications: $5,825,000 (Ten-year total cost of ownership)
Pros:
(1) Automated data collection replaces time-consuming manual reads. This also shifts
maintenance and utility team capacity to higher value responsibilities.
(2) The MDMS standardizes and validates meter data, improving billing accuracy, reducing
disputes, and enabling timely tenant invoicing.
(3) Centralized access to real-time and historical data to improve operational awareness,
supports emissions reporting, and strengthens the Port’s ability to evaluate load
patterns, infrastructure needs, and power quality issues across airport properties.
Cons:
(1) Requires financial investment for procurement, implementation, and licensing.
This is the recommended alternative.
FINANCIAL IMPLICATIONS
Cost Estimate/Authorization Summary
Capital
Expense
Total
COST ESTIMATE
Original estimate
$4,000,000
$1,825,000
$5,825,000
AUTHORIZATION
Previous authorizations
$0
$0
$0
Current request for authorization
$4,000,000
$1,825,000
$5,825,000
Total authorizations, including this request
$4,000,000
$1,825,000
$5,825,000
Remaining amount to be authorized
$0
$0
$0
COMMISSION AGENDA – Action Item No. 8c Page 4 of 4
Meeting Date: August 11, 2026
Template revised June 27, 2019 (Diversity in Contracting).
Annual Budget Status and Source of Funds
This project, CIP C802153, SEA Meter Data Management System, was not included in the 2026–
2030 Capital Budget and Plan of Finance. The budget of $4,000,000 was transferred from the
Aeronautical Allowance CIP C800753 resulting in no net change to the Airport capital budget. The
project will be funded by the Airport Development Fund. The ten years of license and support
costs estimated at $1,800,000 will be budgeted in the Aviation Facilities operating budget.
Financial Analysis and Summary
Project cost for analysis
$5,825,000
Business Unit (BU)
Terminal Building
Effect on business performance
(NOI after depreciation)
NOI after depreciation will increase due to inclusion of
capital (and operating) costs in airline rate base.
IRR/NPV (if relevant)
N/A
CPE Impact
$0.02 in 2029
Future Revenues and Expenses (Total cost of ownership)
Estimated annual licensing and support costs of $180,000 will be budgeted within the Aviation
Facilities operating budget.
ATTACHMENTS TO THIS REQUEST
None
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
September 9, 2025 – The Commission authorized construction for the Utility Meter
Networking project (CIP#C801240)
September 12, 2023 – The Commission authorized design funding for the Utility Meter
Networking project (CIP#C801240)
