Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
10b
ACTION ITEM
Date of Meeting
July 28, 2026
DATE : July 13, 2026
TO: Stephen P. Metruck, Executive Director
FROM: Aaron Pritchard, Commission Chief of Staff
Michelle M. Hart, Commission Clerk
SUBJECT: Introduction and Adoption of Resolution No. 3852, Amending the Commission’s
Bylaws and Rules of Procedure Policy Directive, Article IV, Meetings, to modify the
day of a regular meeting following a Monday holiday; and Article VI, Rules of Order,
to codify the process of accepting written comments submitted for Commission
regular business meetings
Amount of this request:
0$
Total estimated project cost:
0$
ACTION REQUESTED
Request adoption on the same day as introduction for Resolution No. 3852. This proposed
resolution amends the Commission’s Bylaws and Rules of Procedure related to changing the
meeting day from Tuesday to Wednesday for regular business meetings following an officially
recognized Monday Port holiday. Separately, it codifies the process for accepting written
comments submitted for Commission business meeting into the rules of procedure, reflecting
current administrative procedures.
EXECUTIVE SUMMARY
The Commission’s Bylaws and Rules of Procedure are required to be reviewed every three years.
The last substantial review and amendments occurred in January 2025. Periodic interim updates
may also come forward as needed.
The proposed resolution includes only two amendments. One comes forward at the request of
Commission President Calkins and is related to meetings held following a port recognized holiday.
The second amendment is proposed administratively for inclusion of the timeline associated with
the acceptance of written comments for Commission regular business meetings.
COMMISSION AGENDA – Action Item No. 10b Page 2 of 3
Meeting Date: July 28, 2026
Template revised June 27, 2019 (Diversity in Contracting).
JUSTIFICATION
Amendment 1
At the request of Commission President Calkins, proposed Resolution No. 3852 would amend
Article IV – Meetings, Section (4)(a), Regular Meetings, to provide that when a regular meeting
falls on a Tuesday following a Monday port recognized holiday, the regular meeting shall be
scheduled for the immediately following Wednesday. This prevents having to notice a regular
meeting fitting this criteria as a ‘special’ meeting. It also provides an additional day for the
Commission, the public, and staff to prepare for meetings immediately following a holiday.
Amendment 2
Administratively, the timeline for, and procedure in which, written comments are received and
processed by the Commission Office for Commission meetings has been followed in practice for
many years. Written comments are accepted beginning 3 days prior to a meeting up to 9 a.m.
on the day of the meeting. Written comments are further accepted the day following a business
meeting. Written comments received during this period are included as part of the respective
meeting record. This timeline information is included in every meeting agenda. The information
is further included on the Commission’s website. This procedure, however, is not currently
included in Article VI – Rules of Order, Section (10) Rules governing public comment. Section
(10)(b) does currently address how written public comments are included in the public meeting
record, but is silent to the process and criteria for submission. Adopting the proposed
amendment would codify the practice of, and bring greater transparency to how written
comments are received and processed by the Port.
DETAILS
No additional details.
ALTERNATIVES AND IMPLICATIONS CONSIDERED
(1) Accept the proposed amendments affecting the changes noted above in this
memorandum.
(2) Do not accept one or more of the proposed amendments.
FINANCIAL IMPLICATIONS
N/A
COMMISSION AGENDA – Action Item No. 10b Page 3 of 3
Meeting Date: July 28, 2026
Template revised June 27, 2019 (Diversity in Contracting).
ADDITIONAL BACKGROUND
None.
ATTACHMENTS
(1) Proposed Resolution No. 3852
(2) Presentation
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
None.
