COMMISSION AGENDA MEMORANDUM Item No. ACTION ITEM Date of Meeting 8e June 23, 2026 DATE: June 5, 2026 TO: Stephen P. Metruck, Executive Director FROM: Jennifer Maietta, Director, Real Estate Asset Management Sam Hansen, Capital Project Manager, Waterfront Project Management Evan Conroy, Capital Project Manager, Waterfront Project Management Matt Breed, Chief Information Officer, ICT Technology Delivery SUBJECT: T91 Telecom Meet Me Room - Design (CIP# C802027) Amount of this request: Total estimated project cost: $900,000 $12,200,000 ACTION REQUESTED Request Commission authorization for the Executive Director to approve funding to complete design and permitting of a new telecommunication Meet Me Room at Terminal 91. This request is for $900,000 and would increase total authorization to date to $1,000,000 out of a total estimated project cost of $12,200,000. EXECUTIVE SUMMARY The project will construct a new Meet Me Room (MMR) in a secure and resilient location in the northern area of Terminal 91 and new service provider fiber line connection from the north entrance of the terminal. An MMR is a secure physical location where service providers can physically interconnect with a customer's network. The roughly 1,500 square feet MMR will provide separate secure areas for Port of Seattle and Internet Service Provider equipment. The T91 uplands project provides an opportunity for a new secure location for this facility. Including the scope in the existing progressive design-build contract will also provide efficiencies. A second project will connect the existing T91 facilities fiber lines to the new MMR, as well as install new ducts and additional fiber lines to replace aging infrastructure (CIP # C802151 - T91 Fiber Infrastructure Upgrade). JUSTIFICATION The existing Main Distribution Room (MDR) at T91 is situated in an old guard booth beneath the aging and seismically vulnerable Magnolia Bridge, which presents a concern for both operational Template revised January 10, 2019. COMMISSION AGENDA - Action Item No. 8e Meeting Date: June 23, 2026 Page 2 of 5 stability and safety of our personnel. The MDR structure is in a degraded state and does not meet current security requirements. This infrastructure needs to be relocated to a new Meet Me Room (MMR) in a secure and resilient location. The T91 Uplands Phase 1 Development project is in the optimal location, and the ongoing project provides an opportunity to collocate. Diversity in Contracting The project team in coordination with the Diversity in Contracting Department has included a 14% WMBE aspirational goal in the Progressive Design-Build major work contract. The designbuild team, however, has committed to a higher 25% WMBE plus an additional 5% for veteran owned businesses. DETAILS This project will construct a new telecom Meet Me Room (MMR) to receive new fiber connections from service providers and support the new facilities that are being constructed in the T91 Uplands. The project will be incorporated into the T91 Uplands Phase 1 Development progressive design-build scope to ensure fiber support upon substantial completion of new structures. Scope of Work The work consists of a new structure to house Port of Seattle ICT and Internet Service Providers equipment. The Meet Me Room structure will be collocated with new building in the T91 Uplands. The work will also include a fiber connection to newly constructed buildings via underground and overhead pathways. A new fiber line and vault will be added underground to connect the rest of the T91 facilities to allow the MMR to fully support the entirety of facility upon completion of T91 Fiber Infrastructure Upgrades project. Construction and installation of Internet Service Providers fiber lines will require close coordination to ensure services are available upon substantial completion. Schedule This project will be coordinated with the following T91 projects: T91 Uplands Phase 1 Development; T-91 LED Lighting Upgrades; and utility project planning efforts. Activity Commission design authorization Early Design / Permitting Final GMP negotiation starts (60%) Commission construction authorization Construction start In-use date Template revised June 27, 2019 (Diversity in Contracting). 2026 Q2 2026 Q3 2026 Q4 2027 Q1 2027 Q1 2028 Q1 COMMISSION AGENDA - Action Item No. 8e Meeting Date: June 23, 2026 Page 3 of 5 Cost Breakdown This Request Total Project Design Construction Total $900,000 0 $900,000 $1,000,000 $11,200,000 $12,200,000 ALTERNATIVES AND IMPLICATIONS CONSIDERED Alternative 1 - Do not construct MMR - connect new uplands buildings to existing Main Distribution Room located under the Magnolia Bridge Cost Implications: Pros: (1) (2) Retain Port capital for other projects and financial initiatives Avoid disruptions due to trenching and installation of new fiber lines Cons: (1) (2) (3) Existing structure does not achieve ICT and ISP building security requirements Risks associated with Magnolia bridge persist Does not resolve potential risks to personnel safety This is not the recommended alternative. Alternative 2 - Construct new Meet Me Room closer to Magnolia Bridge (area of Building W39) Cost Implications: Pros: (1) Cons: (1) (2) (3) Closer to existing MDR under the Magnolia bridge; shorter distance to trench and install new fiber to MMR Outside of T91 Uplands Phase 1 Development project area; would require separate design and construction contract Site-specific conditions are unknown and may require additional building foundation improvement/costs New MMR structure prevents opportunities for future economic development in demolition area of W39 This is not the recommended alternative. Alternative 3 - Proposed scope - Construct new MMR in the T91 Uplands Phase 1 Development project area and connect new fiber lines from north end of property Cost Implications: Pros: (1) Achieves the Port's goal of providing a secure and reliable structure to house ICT and ISP equipment Template revised June 27, 2019 (Diversity in Contracting). COMMISSION AGENDA - Action Item No. 8e Meeting Date: June 23, 2026 (2) (3) (4) (5) Cons: (1) Page 4 of 5 Provides new buildings with fiber service upon substantial completion Combining scope with the T91 Uplands Phase 1 Development project provides an expedited schedule and potentially reduced overall costs Remove risks associated with multiple contractor coordination Opportunity for parallel progress with T91 Fiber Infrastructure Upgrades project Utilizes Port capital project funds that could be used for other projects This is the recommended alternative. FINANCIAL IMPLICATIONS The 2026 CIP estimate for this project was $5.1M. The original estimate was an early planning level estimate and did include various scope items. The revised estimate utilized for this request is based on a similar and recently completed Meet Me Room project at the Airport. Cost Estimate/Authorization Summary Capital Expense Total COST ESTIMATE Original estimate Current change Revised estimate $5,100,000 $7,100,000 $12,200,000 $0 0 0 $5,100,000 $7,100,000 $12,200,000 AUTHORIZATION Previous authorizations Current request for authorization Total authorizations, including this request Remaining amount to be authorized $100,000 $900,000 $1,000,000 $11,200,000 0 0 0 $0 $100,000 $900,000 $1,000,000 $11,200,000 Annual Budget Status and Source of Funds This project was included in the 2026 Capital Plan under C802027 T91 Telecom & Security Relocation with a total project cost of $5,100,000. The project has been included in the draft 2027 Capital Plan with an updated expected project cost of $12,200,000. This project is funded by the General Fund. Financial Analysis and Summary Project cost for analysis Business Unit (BU) Effect on business performance (NOI after depreciation) IRR/NPV (if relevant) $12,200,000 Portfolio Management Annual depreciation will increase by approximately $488K based on estimated 25-year service life, thereby reducing the NOI by the same amount. NA Template revised June 27, 2019 (Diversity in Contracting). COMMISSION AGENDA - Action Item No. 8e Meeting Date: June 23, 2026 CPE Impact NA Future Revenues and Expenses (Total cost of ownership) N/A ATTACHMENTS TO THIS REQUEST (1) Presentation slides PREVIOUS COMMISSION ACTIONS OR BRIEFINGS N/A Template revised June 27, 2019 (Diversity in Contracting). Page 5 of 5