Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8e
ACTION ITEM
Date of Meeting
June 23, 2026
DATE: June 5, 2026
TO: Stephen P. Metruck, Executive Director
FROM: Jennifer Maietta, Director, Real Estate Asset Management
Sam Hansen, Capital Project Manager, Waterfront Project Management
Evan Conroy, Capital Project Manager, Waterfront Project Management
Matt Breed, Chief Information Officer, ICT Technology Delivery
SUBJECT: T91 Telecom Meet Me Room – Design (CIP# C802027)
Amount of this request:
$900,000
Total estimated project cost:
$12,200,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to approve funding to complete
design and permitting of a new telecommunication Meet Me Room at Terminal 91. This request
is for $900,000 and would increase total authorization to date to $1,000,000 out of a total
estimated project cost of $12,200,000.
EXECUTIVE SUMMARY
The project will construct a new Meet Me Room (MMR) in a secure and resilient location in the
northern area of Terminal 91 and new service provider fiber line connection from the north
entrance of the terminal. An MMR is a secure physical location where service providers can
physically interconnect with a customer’s network. The roughly 1,500 square feet MMR will
provide separate secure areas for Port of Seattle and Internet Service Provider equipment. The
T91 uplands project provides an opportunity for a new secure location for this facility. Including
the scope in the existing progressive design-build contract will also provide efficiencies. A second
project will connect the existing T91 facilities fiber lines to the new MMR, as well as install new
ducts and additional fiber lines to replace aging infrastructure (CIP # C802151 – T91 Fiber
Infrastructure Upgrade).
JUSTIFICATION
The existing Main Distribution Room (MDR) at T91 is situated in an old guard booth beneath the
aging and seismically vulnerable Magnolia Bridge, which presents a concern for both operational
COMMISSION AGENDA – Action Item No. 8e Page 2 of 5
Meeting Date: June 23, 2026
Template revised June 27, 2019 (Diversity in Contracting).
stability and safety of our personnel. The MDR structure is in a degraded state and does not meet
current security requirements. This infrastructure needs to be relocated to a new Meet Me Room
(MMR) in a secure and resilient location. The T91 Uplands Phase 1 Development project is in the
optimal location, and the ongoing project provides an opportunity to collocate.
Diversity in Contracting
The project team in coordination with the Diversity in Contracting Department has included a
14% WMBE aspirational goal in the Progressive Design-Build major work contract. The design-
build team, however, has committed to a higher 25% WMBE plus an additional 5% for veteran
owned businesses.
DETAILS
This project will construct a new telecom Meet Me Room (MMR) to receive new fiber
connections from service providers and support the new facilities that are being constructed in
the T91 Uplands. The project will be incorporated into the T91 Uplands Phase 1 Development
progressive design-build scope to ensure fiber support upon substantial completion of new
structures.
Scope of Work
The work consists of a new structure to house Port of Seattle ICT and Internet Service Providers
equipment. The Meet Me Room structure will be collocated with new building in the T91
Uplands. The work will also include a fiber connection to newly constructed buildings via
underground and overhead pathways. A new fiber line and vault will be added underground to
connect the rest of the T91 facilities to allow the MMR to fully support the entirety of facility
upon completion of T91 Fiber Infrastructure Upgrades project. Construction and installation of
Internet Service Providers fiber lines will require close coordination to ensure services are
available upon substantial completion.
Schedule
This project will be coordinated with the following T91 projects: T91 Uplands Phase 1
Development; T-91 LED Lighting Upgrades; and utility project planning efforts.
Activity
Commission design authorization
2026 Q2
Early Design / Permitting
2026 Q3
Final GMP negotiation starts (60%)
2026 Q4
Commission construction authorization
2027 Q1
Construction start
2027 Q1
In-use date
2028 Q1
COMMISSION AGENDA – Action Item No. 8e Page 3 of 5
Meeting Date: June 23, 2026
Template revised June 27, 2019 (Diversity in Contracting).
Cost Breakdown
This Request
Total Project
Design
$900,000
$1,000,000
Construction
0
$11,200,000
Total
$900,000
$12,200,000
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Alternative 1 – Do not construct MMR – connect new uplands buildings to existing Main
Distribution Room located under the Magnolia Bridge
Cost Implications:
Pros:
(1) Retain Port capital for other projects and financial initiatives
(2) Avoid disruptions due to trenching and installation of new fiber lines
Cons:
(1) Existing structure does not achieve ICT and ISP building security requirements
(2) Risks associated with Magnolia bridge persist
(3) Does not resolve potential risks to personnel safety
This is not the recommended alternative.
Alternative 2 – Construct new Meet Me Room closer to Magnolia Bridge (area of Building W39)
Cost Implications:
Pros:
(1) Closer to existing MDR under the Magnolia bridge; shorter distance to trench and install
new fiber to MMR
Cons:
(1) Outside of T91 Uplands Phase 1 Development project area; would require separate
design and construction contract
(2) Site-specific conditions are unknown and may require additional building foundation
improvement/costs
(3) New MMR structure prevents opportunities for future economic development in
demolition area of W39
This is not the recommended alternative.
Alternative 3 – Proposed scope – Construct new MMR in the T91 Uplands Phase 1 Development
project area and connect new fiber lines from north end of property
Cost Implications:
Pros:
(1) Achieves the Port’s goal of providing a secure and reliable structure to house ICT and
ISP equipment
COMMISSION AGENDA – Action Item No. 8e Page 4 of 5
Meeting Date: June 23, 2026
Template revised June 27, 2019 (Diversity in Contracting).
(2) Provides new buildings with fiber service upon substantial completion
(3) Combining scope with the T91 Uplands Phase 1 Development project provides an
expedited schedule and potentially reduced overall costs
(4) Remove risks associated with multiple contractor coordination
(5) Opportunity for parallel progress with T91 Fiber Infrastructure Upgrades project
Cons:
(1) Utilizes Port capital project funds that could be used for other projects
This is the recommended alternative.
FINANCIAL IMPLICATIONS
The 2026 CIP estimate for this project was $5.1M. The original estimate was an early planning
level estimate and did include various scope items. The revised estimate utilized for this request
is based on a similar and recently completed Meet Me Room project at the Airport.
Cost Estimate/Authorization Summary
Capital
Expense
Total
COST ESTIMATE
Original estimate
$5,100,000
$0
$5,100,000
Current change
$7,100,000
0
$7,100,000
Revised estimate
$12,200,000
0
$12,200,000
AUTHORIZATION
Previous authorizations
$100,000
0
$100,000
Current request for authorization
$900,000
0
$900,000
Total authorizations, including this request
$1,000,000
0
$1,000,000
Remaining amount to be authorized
$11,200,000
$0
$11,200,000
Annual Budget Status and Source of Funds
This project was included in the 2026 Capital Plan under C802027 T91 Telecom & Security
Relocation with a total project cost of $5,100,000. The project has been included in the draft
2027 Capital Plan with an updated expected project cost of $12,200,000.
This project is funded by the General Fund.
Financial Analysis and Summary
Project cost for analysis
$12,200,000
Business Unit (BU)
Portfolio Management
Effect on business performance
(NOI after depreciation)
Annual depreciation will increase by approximately
$488K based on estimated 25-year service life, thereby
reducing the NOI by the same amount.
IRR/NPV (if relevant)
NA
COMMISSION AGENDA – Action Item No. 8e Page 5 of 5
Meeting Date: June 23, 2026
Template revised June 27, 2019 (Diversity in Contracting).
CPE Impact
NA
Future Revenues and Expenses (Total cost of ownership)
N/A
ATTACHMENTS TO THIS REQUEST
(1) Presentation slides
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
N/A
