Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8d
ACTION ITEM
Date of Meeting
June 9, 2026
DATE : May 14, 2026
TO: Stephen P. Metruck, Executive Director
FROM: Janice Zahn, Chief Engineer
Bruce Gamble, Manager Construction Safety Services
SUBJECT: Engineering Safety Services IDIQ Agreement
Amount of this request:
$
Total Request project cost:
$4,000,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to execute up to (1) one indefinite
delivery, indefinite quantity consultant agreement for services related to Construction Safety
Services with a cumulative total amount not to exceed $4 million. This agreement will have one
base year and a 4-year ordering period. No funding is associated with the request; funding to
utilize this contract will come separately from individual project authorizations.
EXECUTIVE SUMMARY
The Construction Safety Management IDIQ will provide the Engineering Construction
Management teams with the support needed to meet the project requirements supporting the
Port’s Century Agenda, tenant, terminal, small works and major construction projects Port wide.
With the anticipated project workload and the fluctuating design and construction market,
indefinite delivery, indefinite quantity (IDIQ) contracts provide the port with the flexibility to
meet business requirements as they arise by utilizing outside consultants.
This authorization will only authorize the execution of the contracts. A service directive will be
issued authorizing the consultant to perform a specified scope of work only after staff has
received authorization for the project in accordance with Port policies and procedures.
The agreement/contract will have one base year and a four-year ordering period during which
services may be separately authorized. The Port will not issue any service directives in excess of
contract’s value or after expiration of the contract ordering period.
COMMISSION AGENDA – Action Item No. 8d Page 2 of 3
Meeting Date: June 9, 2026
Template revised June 27, 2019 (Diversity in Contracting).
JUSTIFICATION
The Port of Seattle’s existing agreement for Construction Safety Services is nearly at the awarded
contract value. When originally executed in 2023, the contract values requested were estimated
based on project needs to provide the necessary consultant services for 4 years. Actual project
needs are consuming the available contract values sooner than expected. This agreement will
be out of funds by November 15, 2026.
Diversity in Contracting
WMBE goals have not yet been established for this agreement. The Diversity in Contracting team
will be working closely with the Requesting Department Representative to establish reasonable
goals and will actively notify WMBE firms of these opportunities.
DETAILS
The Port anticipates issuing one service agreement contract to provide Construction Safety
services.
• Construction Safety Services: The intent is to execute one contract/agreement with the
most qualified firm. Due to the nature of these services, subcontracting may not be
feasible, however WMBE participation opportunities may be available. Project staff along
with the Diversity in Contracting Department will provide outreach and notify WMBE
firms of this opportunity.
Scope of Work
The services required under this contract will include construction safety services, in support of
various Port projects. . Construction Safety services will monitor and enhance construction sites
and will support various large capital projects, small projects, expense projects and all other port
department projects as needed.
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Alternative 1 – Procure individual project specific contracts - This alternative would require the
process of selecting consultants for each task, thus requiring increased lead time, additional
management oversight, and additional administrative preparation.
Cost Implications: Potential impact to project schedules with a strong likelihood of additional
project costs which are unmeasurable due to individualized procurements.
Pros:
(1) Selecting the best consultant to meet the individual specific project expertise.
(2) Provide more consulting firms with greater opportunities to work.
COMMISSION AGENDA – Action Item No. 8d Page 3 of 3
Meeting Date: June 9, 2026
Template revised June 27, 2019 (Diversity in Contracting).
(3) IDIQ agreement provides consultant flexibility to work on multiple projects throughout
the Port which provides the Port with a greater efficient use of resources.
Cons:
(1) This alternative would require the process of advertising and selecting consultants for
each project, thus requiring increased lead time, additional management oversight and
additional administrative preparation from CPO and Engineering.
(2) Consulting companies interested in this work would spend more money preparing
proposals as part of the selection process.
(3) Inefficient use of Port funds, consultant funds and resources.
This is not the recommended alternative.
Alternative 2 – Advertise and execute one IDIQ contract for Construction Safety Services to allow
for the efficient and cost-effective use of consultants to provide the services required by
Engineering.
Cost Implications:
Pros:
(1) Efficient and effective use of port staff procuring contracts that address multiple
projects.
(2) Efficient and cost-effective use of consultant’s resources.
(3) Low risk associated with potential project schedule delays due to an inability to support
a construction project.
Cons:
1) Less opportunity for consulting firms to compete for projects.
This is the recommended alternative.
ATTACHMENTS TO THIS REQUEST
None
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
November 29, 2022 – Commission approved Construction Safety Management IDIQ’s for a
total of $3 million.
January 28, 2020 – The Commission approved Construction Safety Management IDIQ’s for a
total of $2 million.
