COMMISSION AGENDA MEMORANDUM Item No. FOR INFORMATION ONLY Date of Meeting DATE: April 1, 2026 TO: Stephen P. Metruck, Executive Director FROM: Karen R. Goon, Deputy Executive Director 8b April 14, 2026 SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions March 2026 APPROVAL SUMMARY Notification of the following Executive Director delegated approvals that occurred in March 2026. Category of Approval Request# Description of Approvals March 2026 Category Amount Projects & Associated Contracts 2614-2026 Police Scheduling System Project and Contract Authorization $900,000.00 Projects & Associated Contracts 2620-2026 P69 Fan Coil Unit Replacement $1,500,000.00 Projects & Associated Contracts 2616-2026 Maritime Industrial Center Fire Alarm System $400,000.00 2680-2026 MOU - Equipment Donation to TSA $1,700,000.00 2659-2026 2026 Computer Refresh Purchase Authorization $1,900,000.00 2642-2026 Building Energy Compliance and Decarbonization Support IDIQ $2,000,000.00 Non-Project Procurement of Goods & Purchased Service Contracts, Other Contracts, & Tenant Reimbursement Non-Project Procurement of Goods & Purchased Service Contracts, Other Contracts, & Tenant Reimbursement Non-Project Procurement of Goods & Purchased Service Contracts, Other Contracts, & Tenant Reimbursement Template revised January 10, 2019. COMMISSION AGENDA - Agenda Item No. 8b Meeting Date: April 14, 2026 Non-Project Procurement of Goods & Purchased Service Contracts, Other Contracts, & Tenant Reimbursement Non-Project Procurement of Goods & Purchased Service Contracts, Other Contracts, & Tenant Reimbursement Non-Project Procurement of Goods & Purchased Service Contracts, Other Contracts, & Tenant Reimbursement Real Property Agreements Utilization of Port Crews Sale of Surplus Port Property Total Value of Executive Director Approvals Page 2 of 3 2686-2026 Veeam Backup Contract Authorization $600,000.00 2648-2026 Elevator Emergency Communication System $1,600,000.00 2634-2026 POSPD purchase of underwater Remotely Operated Vehicle $450,000.00 N/A N/A N/A No Approvals in March No Approvals in March No Approvals in March $0.00 $0.00 $0.00 $11,050,000.00 TRANSPARENCY: In approving the delegations for the Executive Director, the Commission requested that staff ensure transparency as it is paramount moving forward. As a result, staff will make approvals visible to the public in two ways. First, these types of approvals will be made visible in public Commission meetings via monthly reporting similar to this one. This approval is both timed and designed to be visible in a similar manner to the monthly Claims and Obligations reporting. Second, staff will publish these delegations to the web by publishing them in a PeopleSoft formatted report on the Port website in the same manner that all procurements, contracts, and other opportunities are made available to public communities. BACKGROUND: On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related prior resolutions and increased the previously delegated Commission authority to the Executive Director and provided clarity in process directives to port staff. The approval made the Delegation of Responsibility and Authority to the Executive Director (DORA) effective on April 3, 2023, and the approvals made by the Executive Director for the month of April are identified in the table above. Template revised June 27, 2019 (Diversity in Contracting). COMMISSION AGENDA - Agenda Item No. 8b Meeting Date: April 14, 2026 Page 3 of 3 The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal audit recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps make the Port a more effective public agency. Many considerations and checks and balances have been built into the associated processes of Executive Director approvals including a high bar of transparency. Following significant analysis and multiple Commission reviews, the Commission approved the DORA on January 24, 2023. That reporting memo is available for review on the Port website under the January 24, 2023, Commission public meeting, and it provides detailed reasoning and explanation of Resolution No. 3810. Template revised June 27, 2019 (Diversity in Contracting).