COMMISSION
AGENDA MEMORANDUM

Item No.

FOR INFORMATION ONLY

Date of Meeting

DATE:

December 9, 2025

TO:

Stephen P. Metruck, Executive Director

FROM:

Karen R. Goon, Deputy Executive Director

8b
December 9, 2025

SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions November 2025

APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in November 2025.
Category of Approval

Request#

Projects & Associated
Contracts

2395-2025

Projects & Associated
Contracts
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement

Template revised January 10, 2019.

2367-2025

Description of Approvals
November 2025

Category
Amount

Elliott Bay Connections (EBC) Park
Infrastructure Improvements

$1,950,000.00

Harbor Island Marina A Finger Pier
N06539 Project Budget
Amendment

$170,000.00

2419-2025

Request to Increase Funding and
Amend Existing Contract C00322358 Kimball Midwest for
Vendor Managed Inventory for
AVM Auto Shop

$500,000.00

2365-2025

ORCA Business Cards Agreement
for SEA Pilot

$499,597.00

2422-2025

Autodesk Engineering Tools

$1,600,000.00

COMMISSION AGENDA - Agenda Item No. 8b
Meeting Date: December 9, 2025
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Real Property Agreements
Utilization of Port Crews
Sale of Surplus Port Property

Page 2 of 3

2381-2025

HVAC BAS & Chiller Service
Contract for Marine Maintenance

$700,000.00

2362-2025

T-2 Parking Revenue Control
System Hardware and Software
Maintenance Agreement

$1,250,000.00

2379-2025

Purchase Marine Maintenance Fuel
Truck

$320,000.00

2428-2025

2459-2025

N/A
N/A
2398-2025

Amend Concur Contract to Extend
Term and Add Features

Organizational Transformation
Strategic Consultant - Information
Services
No Approvals in November
No Approvals in November
Disposition and Sale of AVM fleet
assets

Total Value of Executive
Director Approvals

$931,500.00

$1,000,000.00

$0.00
$0.00
$50,251.00

$8,971,348.00

TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff ensure
transparency as it is paramount moving forward. As a result, staff will make approvals visible to the public in
two ways. First, these types of approvals will be made visible in public Commission meetings via monthly
reporting similar to this one. This approval is both timed and designed to be visible in a similar manner to the
monthly Claims and Obligations reporting. Second, staff will publish these delegations to the web by publishing
them in a PeopleSoft formatted report on the Port website in the same manner that all procurements, contracts,
and other opportunities are made available to public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related prior
resolutions and increased the previously delegated Commission authority to the Executive Director and
Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA - Agenda Item No. 8b
Meeting Date: December 9, 2025

Page 3 of 3

provided clarity in process directives to port staff. The approval made the Delegation of Responsibility and
Authority to the Executive Director (DORA) effective on April 3, 2023, and the approvals made by the Executive
Director for the month of April are identified in the table above.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal audit
recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps make the Port
a more effective public agency. Many considerations and checks and balances have been built into the
associated processes of Executive Director approvals including a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the DORA on January
24, 2023. That reporting memo is available for review on the Port website under the January 24, 2023,
Commission public meeting, and it provides detailed reasoning and explanation of Resolution No. 3810.

Template revised June 27, 2019 (Diversity in Contracting).