Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM Item No. 8b
FOR INFORMATION ONLY Date of Meeting December 9, 2025
DATE: December 9, 2025
TO: Stephen P. Metruck, Executive Director
FROM: Karen R. Goon, Deputy Executive Director
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions November 2025
APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in November 2025.
Category of Approval Request# Description of Approvals
November 2025
Category
Amount
Projects & Associated
Contracts
2395-2025
Elliott Bay Connections (EBC) Park
Infrastructure Improvements
$1,950,000.00
Projects & Associated
Contracts
2367-2025
Harbor Island Marina A Finger Pier
N06539 Project Budget
Amendment
$170,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
2419-2025
Request to Increase Funding and
Amend Existing Contract C-
00322358 Kimball Midwest for
Vendor Managed Inventory for
AVM Auto Shop
$500,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
2365-2025
ORCA Business Cards Agreement
for SEA Pilot
$499,597.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
2422-2025 Autodesk Engineering Tools $1,600,000.00
COMMISSION AGENDA – Agenda Item No. 8b Page 2 of 3
Meeting Date: December 9, 2025
Template revised June 27, 2019 (Diversity in Contracting).
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
2381-2025
HVAC BAS & Chiller Service
Contract for Marine Maintenance
$700,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
2362-2025
T-2 Parking Revenue Control
System Hardware and Software
Maintenance Agreement
$1,250,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
2379-2025
Purchase Marine Maintenance Fuel
Truck
$320,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
2428-2025
Amend Concur Contract to Extend
Term and Add Features
$931,500.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
2459-2025
Organizational Transformation
Strategic Consultant – Information
Services
$1,000,000.00
Real Property Agreements N/A No Approvals in November $0.00
Utilization of Port Crews N/A No Approvals in November $0.00
Sale of Surplus Port Property 2398-2025 Disposition and Sale of AVM fleet
assets
$50,251.00
Total Value of Executive
Director Approvals
$8,971,348.00
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff ensure
transparency as it is paramount moving forward. As a result, staff will make approvals visible to the public in
two ways. First, these types of approvals will be made visible in public Commission meetings via monthly
reporting similar to this one. This approval is both timed and designed to be visible in a similar manner to the
monthly Claims and Obligations reporting. Second, staff will publish these delegations to the web by publishing
them in a PeopleSoft formatted report on the Port website in the same manner that all procurements, contracts,
and other opportunities are made available to public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related prior
resolutions and increased the previously delegated Commission authority to the Executive Director and
COMMISSION AGENDA – Agenda Item No. 8b Page 3 of 3
Meeting Date: December 9, 2025
Template revised June 27, 2019 (Diversity in Contracting).
provided clarity in process directives to port staff. The approval made the Delegation of Responsibility and
Authority to the Executive Director (DORA) effective on April 3, 2023, and the approvals made by the Executive
Director for the month of April are identified in the table above.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal audit
recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps make the Port
a more effective public agency. Many considerations and checks and balances have been built into the
associated processes of Executive Director approvals including a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the DORA on January
24, 2023. That reporting memo is available for review on the Port website under the January 24, 2023,
Commission public meeting, and it provides detailed reasoning and explanation of Resolution No. 3810.
