COMMISSION
AGENDA MEMORANDUM Item No. 8b______________
ACTION ITEM Date of Meeting November 18, 2025
DATE: November 7, 2025
TO: Steve Metruck, Executive Director
FROM: Eloise Olivar, Assistant Director of Disbursements
SUBJECT: Claim and Obligations – October 2025
ACTION REQUESTED
Request Port Commission approval of the Port Auditor's payment of the salaries and claims of the Port pursuant
to RCW 42.24.180 for payments issued during the period October 01 through 31, 2025 as follows:
Payment Type Payment Reference
Start Number
Payment Reference
End Number
Amount
Accounts Payable Checks 960164 960739 $11,980,009.32
Accounts Payable ACH 078135 079071 $95,814,878.00
Accounts Payable Electronic Fund
Transfers (EFT)
069528 069552 $25,332,487.77
Payroll Checks 229652 229781 $141,424.63
Payroll ACH 1277587 1282655 $19,040,367.30
Total Payments
$152,309,167.02
Pursuant to RCW 42.24.180, "the Port's legislative body" (the Commission) is required to approve in a public
meeting, all payments of claims within one month of issuance.
OVERSIGHT
All these payments have been previously authorized either through direct Commission action or delegation of
authority to the Executive Director and through his or her staff. Detailed information on Port expenditures is
provided to the Commission through comprehensive budget presentations as well as the publicly released Budget
Document, which provides an even greater level of detail. The Port's operating and capital budget is approved by
resolution in December for the coming fiscal year, and the Commission also approves the Salary and Benefit
Resolution around the same time to authorize pay and benefit programs. Notwithstanding the Port's budget
approval, individual capital projects and contracts exceeding certain dollar thresholds are also subsequently
brought before the Commission for specific authorization prior to commencement of the project or contract - if
they are below the thresholds the Executive Director is delegated authority to approve them. Expenditures are
monitored against budgets monthly by management and reported comprehensively to the Commission quarterly.
COMMISSION AGENDA – Action Item No. 8b Page 2 of 3
Meeting Date: November 18, 2025
Effective internal controls over all Port procurement, contracting and disbursements are also in place to ensure
proper central oversight, delegation of authority, separation of duties, payment approval and documentation, and
signed perjury statement certifications for all payments. Port disbursements are also regularly monitored against
spending authorizations. All payment transactions and internal controls are subject to periodic Port internal audits
and annual external audits conducted by both the State Auditor's Office and the Port's independent auditors.
For the month of October 2025, over $133,127,375.09 in payments were made to nearly 791 vendors, comprised
of 3,006 invoices and over 11,704 accounting expense transactions. About 93 percent of the accounts payable
payments made in the month fall into the Construction, Employee Benefits, Payroll Taxes, Contracted Services,
Leasehold Taxes, Utility Expenses, Insurance, Sales Taxes, Janitorial Services and Software. Net payroll expense for
the month of October was $19,181,791.93.
Top 10 Payment Category Summary:
Category Payment Amount
Construction 72,457,764.22
Employee Benefits 12,530,416.71
Payroll Taxes 11,671,360.37
Contracted Services 9,219,857.92
Leasehold Taxes 8,014,232.25
Utility Expenses 2,641,688.05
Insurance 1,995,622.49
Sales Taxes 1,962,890.90
Janitorial Services 1,818,459.99
Software 1,713,468.78
Other Categories Total: 9,101,613.41
Net Payroll 19,181,791.93
Total Payments $152,309,167.02
COMMISSION AGENDA – Action Item No. 8b Page 3 of 3
Meeting Date: November 18, 2025
Appropriate and effective internal controls are in place to ensure that the above obligations were processed in
accordance with Port of Seattle procurement/payment policies and delegation of authority.
At a meeting of the Port Commission held on November 18, 2025, it is hereby moved that, pursuant to RCW
42.24.180, the Port Commission approves the Port Auditor's payment of the above salaries and claims of the
Port:
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Port Commission
