Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM Item No. 8b
FOR INFORMATION ONLY Date of Meeting October 14, 2025
DATE: October 7, 2025
TO: Stephen P. Metruck, Executive Director
FROM: Karen R. Goon, Deputy Executive Director
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions September 2025
APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in September 2025.
Category of Approval Request# Description of Approvals
September 2025
Category
Amount
Projects & Associated
Contracts
2290-2025 DHS Content Licensing Agreement
$0.00
Projects & Associated
Contracts
2277-2025
Variable Frequency Drives Phase 3
- 30% Design
$900,000.00
Projects & Associated
Contracts
2274-2025
T91 West Cruise Maintenance
Dredge
$750,000.00
Projects & Associated
Contracts
2243-2025 EV Charging - 30% Design
$1,600,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
2296-2025
MOA Between Port and City of
Seattle dept of neighborhoods
$400,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
2255-2025
Acutity Brands Map Contract
Amendment
$400,000.00
COMMISSION AGENDA – Agenda Item No. 8b Page 2 of 3
Meeting Date: October 14, 2025
Template revised June 27, 2019 (Diversity in Contracting).
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
2279-2025
Exagrid Backup Storage Contract
Authorization
$1,200,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
2263-2025 Hubspot Contract Authorization $400,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
2265-2025
SEA with FAA Continuous Power
Airport Agreement
$0.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1715-2025
Agreement with National
Renewable Energy Laboratory
(NREL) for EPA Clean Ports
Planning Grant Analysis
$750,000.00
Real Property Agreements N/A No Approvals in September
Utilization of Port Crews N/A No Approvals in September
Sale of Surplus Port Property N/A No Approvals in September
Total Value of Executive
Director Approvals
$6,400,000.00
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff ensure
transparency as it is paramount moving forward. As a result, staff will make approvals visible to the public in
two ways. First, these types of approvals will be made visible in public Commission meetings via monthly
reporting similar to this one. This approval is both timed and designed to be visible in a similar manner to the
monthly Claims and Obligations reporting. Second, staff will publish these delegations to the web by publishing
them in a PeopleSoft formatted report on the Port website in the same manner that all procurements, contracts,
and other opportunities are made available to public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related prior
resolutions and increased the previously delegated Commission authority to the Executive Director and
provided clarity in process directives to port staff. The approval made the Delegation of Responsibility and
Authority to the Executive Director (DORA) effective on April 3, 2023, and the approvals made by the Executive
Director for the month of April are identified in the table above.
COMMISSION AGENDA – Agenda Item No. 8b Page 3 of 3
Meeting Date: October 14, 2025
Template revised June 27, 2019 (Diversity in Contracting).
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal audit
recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps make the Port
a more effective public agency. Many considerations and checks and balances have been built into the
associated processes of Executive Director approvals including a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the DORA on January
24, 2023. That reporting memo is available for review on the Port website under the January 24, 2023,
Commission public meeting, and it provides detailed reasoning and explanation of Resolution No. 3810.
