COMMISSION
AGENDA MEMORANDUM

Item No.

ACTION ITEM

__8b___________

Date of Meeting September 23, 2025

DATE:

September 9, 2025

TO:

Steve Metruck, Executive Director

FROM:

Eloise Olivar, AFR Assistant Director Disbursements

SUBJECT:

Claim and Obligations - August 2025

ACTION REQUESTED
Request Port Commission approval of the Port Auditor's payment of the salaries and claims of the Port pursuant
to RCW 42.24.180 for payments issued during the period August 01 through 31, 2025 as follows:
Payment Type
Accounts Payable Checks
Accounts Payable ACH
**Accounts Payable Electronic
Fund Transfer (EFT)
Payroll Checks
Payroll ACH
Total Payments

Payment Reference
Start Number
959300
076542
069496

Payment Reference
End Number
959756
077289
069516

229348
1264792

229548
1272511

Amount
$6,383,800.39
$87,828,231.72
$18,166,465.48
$182,244.20
$28,738,634.86
$141,299,376.65

** This line item includes 8 wires transfer totaling $ 1,552,130.55

Pursuant to RCW 42.24.180, "the Port's legislative body" (the Commission) is required to approve in a public meeting,
all payments of claims within one month of issuance.
OVERSIGHT
All these payments have been previously authorized either through direct Commission action or delegation of
authority to the Executive Director and through his or her staff. Detailed information on Port expenditures is
provided to the Commission through comprehensive budget presentations as well as the publicly released Budget
Document, which provides an even greater level of detail. The Port's operating and capital budget is approved by
resolution in December for the coming fiscal year, and the Commission also approves the Salary and Benefit
Resolution around the same time to authorize pay and benefit programs. Notwithstanding the Port's budget
approval, individual capital projects and contracts exceeding certain dollar thresholds are also subsequently
brought before the Commission for specific authorization prior to commencement of the project or contract - if
they are below the thresholds the Executive Director is delegated authority to approve them. Expenditures are
monitored against budgets monthly by management and reported comprehensively to the Commission quarterly.

COMMISSION AGENDA - Action Item No. 8b

Page 2 of 3

Meeting Date: September 23, 2025

Effective internal controls over all Port procurement, contracting and disbursements are also in place to ensure
proper central oversight, delegation of authority, separation of duties, payment approval and documentation, and
signed perjury statement certifications for all payments. Port disbursements are also regularly monitored against
spending authorizations. All payment transactions and internal controls are subject to periodic Port internal audits
and annual external audits conducted by both the State Auditor's Office and the Port's independent auditors.
For the month of August 2025, over $112,378,497.59 in payments were made to nearly 650 vendors, comprised
of 2,424 invoices and over 10,525 accounting expense transactions. About 95 percent of the accounts payable
payments made in the month fall into the Construction, Payroll Taxes, Employee Benefits, Contracted Services,
Insurance, Sales Taxes, Other Liabilities, Utility Expenses, Software and Room-Space-Land Rental. Net payroll
expense for the month of August was $28,920,879.06.

Top 10 Payment Category Summary:
Category
Construction
Payroll Taxes
Employee Benefits
Contracted Services
Insurance
Sales Taxes
Other Liabilities
Utility Expenses
Software
Room/Space/Land Rental
Other Categories Total:
Net Payroll
Total Payments

Payment Amount
62,568,300.94
11,560,132.71
7,830,149.03
7,430,677.51
4,468,760.38
3,743,785.73
3,646,265.06
1,977,115.97
1,760,591.78
1,216,080.30
6,176,638.18
28,920,879.06
$141,299,376.65

COMMISSION AGENDA - Action Item No. 8b

Page 3 of 3

Meeting Date: September 23, 2025

Appropriate and effective internal controls are in place to ensure that the above obligations were processed in
accordance with Port of Seattle procurement/payment policies and delegation of authority.

At a meeting of the Port Commission held on September 23, 2025, it is hereby moved that, pursuant to RCW
42.24.180, the Port Commission approves the Port Auditor's payment of the above salaries and claims of the
Port:
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Port Commission