COMMISSION
AGENDA MEMORANDUM

Item No.

FOR INFORMATION ONLY

Date of Meeting

DATE:

September 9, 2025

TO:

Stephen P. Metruck, Executive Director

FROM:

Karen R. Goon, Deputy Executive Director

8b
September 9, 2025

SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions August 2025

APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in August 2025.
Category of Approval

Request#

Description of Approvals August
2023

Projects & Associated
Contracts

2219-2025

BRITE System Replacement

$1,800,000.00

Projects & Associated
Contracts

2194-2025

SBM Dock Fireline Connections

$510,000.00

Projects & Associated
Contracts

2120-2025

FT C15 HVAC Controls
Replacement

$550,000.00

2165-2025

Maritime Facilities Direct Digital
Controls Replacement

$800,000.00

2241-2025

Accela Building Permit System
Contract Amendment

$820,000.00

2181-2025

King County - World Cup Readiness
& Playbook Partnership
(Community Business Connector
Program)

$125,000.00

Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Template revised January 10, 2019.

Category
Amount

COMMISSION AGENDA - Agenda Item No. 8b
Meeting Date: September 9, 2025

Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Real Property Agreements
Utilization of Port Crews
Sale of Surplus Port Property
Total Value of Executive
Director Approvals

Page 2 of 3

2230-2025

SEA Five-years Custodial Services
Contract for Ground
Transportation Lot at S. 160th lot.

$1,000,000.00

2155-2025

Equipment Rentals - Port
Construction Services

$750,000.00

2217-2025

Galls Uniform Contract

$400,000.00

2169-2025

Agreement with WA Dept. of
Ecology for 2025-26 Stewardship
Program

$499,000.00

N/A
N/A
N/A

No Approvals in August
No Approvals in August
No Approvals in August
$7,254,000.00

TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff ensure
transparency as it is paramount moving forward. As a result, staff will make approvals visible to the public in
two ways. First, these types of approvals will be made visible in public Commission meetings via monthly
reporting similar to this one. This approval is both timed and designed to be visible in a similar manner to the
monthly Claims and Obligations reporting. Second, staff will publish these delegations to the web by publishing
them in a PeopleSoft formatted report on the Port website in the same manner that all procurements, contracts,
and other opportunities are made available to public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related prior
resolutions and increased the previously delegated Commission authority to the Executive Director and
provided clarity in process directives to port staff. The approval made the Delegation of Responsibility and
Authority to the Executive Director (DORA) effective on April 3, 2023, and the approvals made by the Executive
Director for the month of April are identified in the table above.
Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA - Agenda Item No. 8b
Meeting Date: September 9, 2025

Page 3 of 3

The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal audit
recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps make the Port
a more effective public agency. Many considerations and checks and balances have been built into the
associated processes of Executive Director approvals including a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the DORA on January
24, 2023. That reporting memo is available for review on the Port website under the January 24, 2023,
Commission public meeting, and it provides detailed reasoning and explanation of Resolution No. 3810.

Template revised June 27, 2019 (Diversity in Contracting).