Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No. 8i
ACTION ITEM Date of Meeting August 12, 2025
DATE: May 16, 2025
TO: Stephen P. Metruck, Executive Director
FROM: Daniel Alter, AVM Fleet Manager
Andrew Depolo, Police Commander
SUBJECT: Procurement Authorization for 2025 Police Fleet Purchases
Amount of this request: $3,030,000
Total estimated project cost:
$3,030,000
ACTION REQUESTED
The Port Police and Aviation Maintenance Fleet Team requests Commission authorization for the
Executive Director for budget authorization, and to execute contract(s) for the acquisition of
approximately twenty-nine (29) police vehicles and the equipment required to in-service the
vehicles, at an estimated cost of $3,030,000.
This authorization will support the procurement of vehicles previously approved in the capital
budget. The new vehicles will meet operational needs, support increased staffing levels, align
with advancing technology standards, enhance safety features, and contribute to the objectives
outlined in both the Sustainable Fleet Plan and the Century Agenda.
EXECUTIVE SUMMARY
The Port Police and Aviation Maintenance teams are requesting Commission authorization for
the Executive Director to execute contract(s) for the acquisition of twenty-nine (29) fleet vehicles.
This procurement will replace sixteen (16) aging police vehicles and expand the fleet with an
additional thirteen (13) vehicles. The acquisition will be conducted under Capital Improvement
Project (CIP) C802007.
JUSTIFICATION
The Port of Seattle’s Aviation Maintenance team manages a fleet of approximately 100 Police
Fleet assets. This authorization will allow the Port to replace aging assets that have reached the
end of their service life and acquire additional vehicles to support the growing number of full-
time employees (FTEs) in the Police Department, including units assigned to the newly
established Homeland Security Unit (HSU).
COMMISSION AGENDA – Action Item No. 8i Page 2 of 5
Meeting Date: August 12, 2025
Template revised June 27, 2019 (Diversity in Contracting).
In alignment with the Fleet Sustainability Plan, this request includes the purchase of four (4)
electric vehicles (EVs) and twenty-one (22) hybrid vehicles for the Police fleet. The EVs will enable
the department to begin assessing the feasibility of electric vehicle integration, focusing on
operational areas where current technology can be effectively utilized. The addition of hybrid
vehicles will help significantly reduce fuel consumption, particularly for patrol and K9 units, which
experience extended idle times due to the need to power onboard equipment and maintain
climate control for K9 officers.
Diversity in Contracting
There is a 5% aspirational goal for WMBE utilization for the procurement contract.
DETAILS
The Fleet equipment being replaced is aged and with many units beyond a normal police service
life. This request authorizes the procurement of equipment and vehicle that have already been
approved in the budget request. This request is for mostly small capital funded items but does
included authorization for up to two large capital items.
Schedule
Commission authorization Q3 2025
In-use date Q4 2025 through Q4 2026
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Alternative 1 – Authorize the budget and acquisition of 13 vehicles to expand the Police fleet in
support of growing FTEs and the newly established HSU unit.
Cost Implications: $1,665,310 spend on capital equipment.
Pros:
(1) Provides critical fleet support for new staff and the HSU unit, enabling operational
readiness as staffing levels increase.
(2) Allows the Port to phase in additional vehicles over time, reducing the upfront financial
burden while still addressing growth.
(3) Opportunity to include up to ten hybrid vehicles within the 13-vehicle acquisition.
(4) Lower capital outlay preserves financial flexibility for other high-priority initiatives or
unforeseen needs.
(5) Helps alleviate overuse of current assets, which can reduce maintenance costs and
avoid operational disruptions.
Cons:
(1) Does not address the replacement of 16 aging vehicles, which may lead to increased
maintenance costs and decreased fleet reliability.
COMMISSION AGENDA – Action Item No. 8i Page 3 of 5
Meeting Date: August 12, 2025
Template revised June 27, 2019 (Diversity in Contracting).
(2) May not fully meet the demands associated with increased staffing levels, potentially
leading to operational inefficiencies or vehicle sharing.
(3) With fewer vehicles acquired, the potential environmental benefits from fleet
electrification and fuel efficiency are reduced.
(4) Delaying full acquisition may result in higher future costs due to inflation, supply chain
constraints, or vehicle price increases.
(5) Fewer vehicles may result in uneven distribution of task-appropriate or specialized
equipment across units.
This is not the recommended alternative.
Alternative 2 – Authorize the budget and acquisition of 16 police vehicles to replace assets that
have reached the end of their useful life.
Cost Implications: $1,364,690 spend on capital equipment replacement.
Pros:
(1) Replaces aging vehicles with newer, more reliable assets, reducing maintenance costs
and improving fleet performance.
(2) Enhances safety and efficiency by upgrading to vehicles with modern technologies and
improved fuel economy.
(3) Supports continuity of operations by ensuring mission-critical vehicles are dependable
and properly equipped.
(4) Advances sustainability goals through the opportunity to replace outdated vehicles with
up to twelve hybrid and four EV models.
(5) Avoids escalating repair costs and downtime often associated with end-of-life fleet
assets.
Cons:
(1) Does not expand the fleet to meet growing staffing levels or provide support for the newly
established HSU unit.
(2) Limits the Port’s ability to respond to increased operational demand, potentially
impacting service levels.
(3) Missed opportunity to evaluate EV integration in new operational areas, as focus remains
on replacement only.
(4) May require short-term vehicle sharing or leasing to fill gaps created by new positions
without fleet expansion.
(5) Does not fully align with strategic growth goals, as it focuses solely on asset replacement
rather than future capacity needs.
This is not the recommended alternative.
Alternative 3 – Authorize the acquisition of 29 police vehicles to replace 16 assets that have
reached the end of their useful life and procure 13 additional vehicles to support increased FTEs
and the newly created HSU unit.
COMMISSION AGENDA – Action Item No. 8i Page 4 of 5
Meeting Date: August 12, 2025
Template revised June 27, 2019 (Diversity in Contracting).
Cost Implications: $3.030 M spent on capital equipment replacement and additions.
Pros:
(1) Replaces older, less fuel-efficient vehicles with alternative fuel options, such as hybrids
and EVs, while ensuring they meet the operational needs of staff whenever feasible.
(2) Supports the gradual adoption of EVs, enabling the Police Department to assess their
operational effectiveness and identify optimal use cases within the fleet.
(3) New vehicles and equipment feature advanced safety technologies and environmentally
sustainable attributes, enhancing the overall experience for stakeholders and
supporting environmental stewardship.
(4) Reduces downtime and minimizes maintenance and repair costs by acquiring newer,
more reliable vehicles and equipment.
(5) Ensures fleet assets are specifically tailored to meet the operational requirements of
various units, enhancing performance and efficiency.
Cons:
(1) The initial acquisition costs associated with acquiring new fleet assets.
(2) The addition of new assets will trigger a subsequent wave of vehicle replacements as
older units reach the end of their service life.
This is the recommended alternative.
FINANCIAL IMPLICATIONS
Cost Estimate/Authorization Summary
Capital
Expense
Total
COST ESTIMATE
Original estimate $3,030,000
$0
$3,030,000
AUTHORIZATION
Previous authorizations $0
$0
$0
Current request for authorization $3,030,000
0
$3,030,000
Total authorizations, including this request $3,030,000
0
$3,030,000
Remaining amount to be authorized $0
$0
$0
Annual Budget Status and Source of Funds
This project (originally #C801414, later assigned to C802007) was included in the 2025-2029
capital budget and plan of finance with expected funding split between the Airport Development
Fund and the General Fund.
COMMISSION AGENDA – Action Item No. 8i Page 5 of 5
Meeting Date: August 12, 2025
Template revised June 27, 2019 (Diversity in Contracting).
Financial Analysis and Summary
Project cost for analysis $3,030,000
Business Unit (BU) Police allocate 80% to airport and 20% to Seaport
businesses
Effect on business performance
(NOI after depreciation)
NOI will be positively affected by a reduction in
maintenance and fuel cost related to replacement vehicles
and by cash amortization payments by the airlines for a
portion of the cost; NOI will be negatively affected by the
costs associated with additional vehicles and by
depreciation.
IRR/NPV (if relevant) N/A
CPE Impact $0.01 in 2026
ATTACHMENTS TO THIS REQUEST
(1) Presentation
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
None
