Item No: 8g_supp Meeting date: August 12, 2025 Waterfront Smart Meters Additional Program Funding William Shelton, Capital Project Manager Jennifer Maietta, Director, Real Estate Asset Management Stephanie Jones-Stebbins, Managing Director, Maritime CIP # C801269 Action Requested Request Commission authorization for the Executive Director to: 1. Approve additional funding for design and construction of the Waterfront Smart Meters Program in the amount of $4,000,000 for a total authorized amount of $4,475,000. Amount of this Request: $4,000,000 Total Estimated Program Cost: $13,000,000 2 Justification • • • • • • Support Port of Seattle's Century Agenda Goal to be the greenest, most energy efficient port in North America. Needed to meet city and state energy and greenhouse gas reporting requirements. Provide transparent calculation of Energy Use Intensity to meet WA Clean Building Performance Standard. Support cost recovery in the form of incentives for any Energy Efficiency Measures that need to be implemented. Provide efficient and safe energy-use data gathering and monitoring. Allow for better planning of future building energy efficiency projects. 3 Project Scope • Over a period of five years, the Maritime Division plans to install about 164 smart meters through the Waterfront Smart Meter Program. • The phased implementation will allow for prioritization of facilities to meet city and state reporting requirements deadlines. • First sites to receive smart meters are:  Phase 1 (Construction):       Phase 2 (Design):      Pier 66 Conference Center and Cruise Terminal Terminal 91 Smith Cove Cruise Terminal and C-175 World Trade Center West Marine Maintenance Building A-1 Fishermen's Terminal C-15 Fishermen's Terminal Campus T91 Buildings A-1, C-155, and C-173 Maritime Industrial Center Building A-1 Pier 66 Anthony's Restaurant Phase 3+ (Design):  TBD: Yet to be identified by Environmental Sustainability 4 Project Location Marine Maintenance A1 World Trade Center West Pier 66 Fishermen's Terminal / Maritime Industrial Center Terminal 91 5 Project Location - Phase 1 C-175 World Trade Center West A-1 Marine Maintenance A-1 Smith Cove Cruise Terminal Terminal 91 Conference Center and Cruise Terminal C-15 World Trade Center West & Pier 66 Fishermen's Terminal 6 Project Location - Phase 2 C-155 Anthony's Restaurant A-1 Pier 66 A-1 C-173 Terminal 91 Fishermen's Terminal Campus Maritime Industrial Center 7 Additional Items and Outstanding Questions • Interim EMS Provider and Network Hardware Design Support - Vitality is no longer the EMS provider. An EMS solution to be in place before installation of the Smart Meters. - ICT anticipates having the new EMS provider onboard within the next six months. - Design for smart meters will not be complete, and construction will not start, until EMS solution is implemented. - This will ensure newly installed smart meters are connected to the EMS and are remotely readable. 8 Risks and Opportunities • RISKS DESCRIPTION Long Lead Items Current estimated delivery time for smart meters is 6 weeks. This may increase over the coming months Power and Natural Gas Outages Installation of meters will require outages to natural gas and electricity which may impact tenant operations Interruptions to buildings/operations Installation of conduit may occur in retail, cruise or other client facing spaces which may disrupt tenant business Implementation of EMS in Design and Construction The design and construction need to account for the new smart meters communicating with an EMS to enable remote reading. Failure to include an EMS will result in "orphaned" smart meters. PROBABILITY IMPACT MITIGATION Medium Medium Monitor lead times for smart meters. Port of Seattle High High High High Medium High Schedule outages during non-standard working hours and only perform work that needs to be done during the outage to minimize impact to tenants Perform work at cruise terminal outside of cruise season. For meters which are located far away from the network gateway, consider using an LTE connection. Design of Phase 1 Smart Meters has been put on pause until an EMS solution is identified and accounted for in the design and construction to ensure smart meters are not "orphaned". This is however delaying the project. Overall, smart meter installation has a low and manageable risk with significant benefits when complete. 9 Preliminary Schedule Preliminary Design start Commission authorization for Phase 1 design February 2024 September 2024 Commission authorization for additional design/construction Procurement of new EMS complete (estimated - separate project) Smart Meters Construction Start (first phase) August 2025 Smart Meters Construction Complete (first phase) Q1 2027 Commission authorization for additional design/construction In-use date (all meters) Q2 2027 Q1 2026 Q2 2026 Q4 2029 10 Funding Cost Estimate/Authorization Summary PROGRAM COST ESTIMATE Original Program Estimate Current Change Capital Expense $13,000,000 $0 Total $0 $0 $13,000,000 $0 $475,000 $0 $475,000 $4,000,000 $0 $4,000,000 $4,475,000 $0 $4,475,000 $8,525,000 $0 $8,525,000 AUTHORIZATION Previous authorizations Current request for authorization Total authorizations, including this request Remaining amount to be authorized 11 Questions? Questions? 12