COMMISSION
AGENDA MEMORANDUM Item No. __8c__________
ACTION ITEM Date of Meeting July 08, 2025
DATE: June 30, 2025
TO: Steve Metruck, Executive Director
FROM: Eloise Olivar, AFR Assistant Director Disbursements
SUBJECT: Claims and Obligations – June 2025
ACTION REQUESTED
Request Port Commission approval of the Port Auditor's payment of the salaries and claims of the Port pursuant
to RCW 42.24.180 for payments issued during the period June 01 through 30, 2025 as follows:
Payment Type Payment Reference
Start Number
Payment Reference
End Number
Amount
Accounts Payable Checks 958346 958748 $7,668,006.04
Accounts Payable ACH 074791 075600 $133,386,342.45
**Accounts Payable Electronic
Fund Transfer (EFT)
069454 069472 $26,420,379.77
Payroll Checks 229071 229173 $134,545.59
Payroll ACH 1254646 1259760 $20,726,529.10
Total Payments $188,335,802.95
** This line item includes one wire transfer totaling $8250
Pursuant to RCW 42.24.180, "the Port's legislative body" (the Commission) is required to approve in a public meeting,
all payments of claims within one month of issuance.
OVERSIGHT
All these payments have been previously authorized either through direct Commission action or delegation of
authority to the Executive Director and through his or her staff. Detailed information on Port expenditures is
provided to the Commission through comprehensive budget presentations as well as the publicly released Budget
Document, which provides an even greater level of detail. The Port's operating and capital budget is approved by
resolution in December for the coming fiscal year, and the Commission also approves the Salary and Benefit
Resolution around the same time to authorize pay and benefit programs. Notwithstanding the Port's budget
approval, individual capital projects and contracts exceeding certain dollar thresholds are also subsequently
brought before the Commission for specific authorization prior to commencement of the project or contract - if
they are below the thresholds the Executive Director is delegated authority to approve them. Expenditures are
monitored against budgets monthly by management and reported comprehensively to the Commission quarterly.
COMMISSION AGENDA – Action Item No. 8c Page 2 of 3
Meeting Date: July 08, 2025
Effective internal controls over all Port procurement, contracting and disbursements are also in place to ensure
proper central oversight, delegation of authority, separation of duties, payment approval and documentation, and
signed perjury statement certifications for all payments. Port disbursements are also regularly monitored against
spending authorizations. All payment transactions and internal controls are subject to periodic Port internal audits
and annual external audits conducted by both the State Auditor's Office and the Port's independent auditors.
For the month of June 2025, over $167,474,728.26 in payments were made to nearly 656 vendors, comprised of
2,807 invoices and over 16,882 accounting expense transactions. About 97 percent of the accounts payable
payments made in the month fall into the Construction, Payroll Taxes, Employee Benefits, Leasehold Taxes,
Contracted Services, Utility Expenses, Environmental Remediation, Janitorial Services, Sales Taxes and
Maintenance Inventory. Net payroll expense for the month of June was $20,861,074.69.
Top 10 Payment Category Summary:
Category
Payment Amount
Construction
110,477,456.47
13,231,468.91
Employee Benefits
10,976,400.06
Leasehold Taxes
8,318,552.63
Contracted Services
7,997,482.40
Utility Expenses
3,134,926.46
Environmental Remediation
2,389,705.39
Janitorial Services
2,280,355.96
Sales Taxes
1,528,724.31
Maintenance Inventory
1,363,222.94
Other Categories Total:
5,776,432.73
Net Payroll
20,861,074.69
Total Payments
$188,335,802.95
COMMISSION AGENDA – Action Item No. 8c Page 3 of 3
Meeting Date: July 08, 2025
Appropriate and effective internal controls are in place to ensure that the above obligations were processed in
accordance with Port of Seattle procurement/payment policies and delegation of authority.
At a meeting of the Port Commission held on July 08, 2025, it is hereby moved that, pursuant to RCW 42.24.180,
the Port Commission approves the Port Auditor's payment of the above salaries and claims of the Port:
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Port Commission