COMMISSION AGENDA MEMORANDUM Item No. FOR INFORMATION ONLY Date of Meeting DATE: June 30, 2025 TO: Stephen P. Metruck, Executive Director FROM: Karen R. Goon, Deputy Executive Director 8b July 8, 2025 SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions June 2025 APPROVAL SUMMARY Notification of the following Executive Director delegated approvals that occurred in June 2025 Category of Approval Request# Projects & Associated Contracts 2067-2025 Projects & Associated Contracts Projects & Associated Contracts Projects & Associated Contracts Projects & Associated Contracts Non-Project Procurement of Goods & Purchased Service Contracts, Other Contracts, & Tenant Reimbursement Non-Project Procurement of Goods & Purchased Service Contracts, Other Contracts, & Tenant Reimbursement Real Property Agreement Utilization of Port Crews Sale of Surplus Port Property Total Value of Executive Director Approvals Template revised January 10, 2019. 2039-2025 2108-2025 2079-2025 2017-2025 2085-2025 2104-2025 Description of Approvals June 2025 Pumphouse Valve and Vent Replacement Budget and Procurement Authorization for Up to Three Buses for Employee Parking Shilshole Bay Marina Dock A Rehab 30% Design Funding Category Amount $1,700,000.00 $1,650,000.00 $500,000.00 MIC Drainage Improvements $1,325,000.00 2025 Purchase of Telehandler for Marine Maintenance Operations $325,000.00 POSPD Rifle Purchase $350,000.00 Revised Letter of Agreement with SEA FAA Air Traffic Control Tower SEA-003 v2025-06 $0.00 No Approvals in June No Approvals in June No Approvals in June $0.00 $0.00 $0.00 $5,850,000.00 COMMISSION AGENDA - Agenda Item No. 8b Meeting Date: July 8, 2025 Page 2 of 2 TRANSPARENCY: In approving the delegations for the Executive Director, the Commission requested that staff ensure transparency is built into the process. As a result, staff will make approvals visible to the public in two ways. First, these types of approvals will be made visible in public Commission meetings via monthly reporting like this one. Approvals are both timed and designed to be visible in a similar manner to the monthly Claims and Obligations reporting. Second, staff will publish these delegations in a PeopleSoft formatted report on the Port website in the same manner that all procurements, contracts, and other opportunities are made available to public communities. BACKGROUND: On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related prior resolutions and increased the previously delegated Commission authority to the Executive Director and provided clarity in process directives to port staff. The approval made the Delegation of Responsibility and Authority to the Executive Director (DORA) effective on April 3, 2023. The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal audit recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps make the Port a more effective public agency. Considerations and checks and balances have been built into the associated processes of Executive Director approvals including a high bar of transparency. Following significant analysis and multiple Commission reviews, the Commission approved the DORA on January 24, 2023. That reporting memo is available for review on the Port website under the January 24, 2023, Commission public meeting, and it provides detailed reasoning and explanation of Resolution No. 3810. Template revised June 27, 2019 (Diversity in Contracting).