COMMISSION
AGENDA MEMORANDUM Item No. __8b-3__________
ACTION ITEM Date of Meeting May 27, 2025
DATE: May 10, 2025
TO: Steve Metruck, Executive Director
FROM: Eloise Olivar, AFR Assistant Director Disbursements
SUBJECT: Claim and Obligations – March 2025
ACTION REQUESTED
Request Port Commission approval of the Port Auditor's payment of the salaries and claims of the Port pursuant
to RCW 42.24.180 for payments issued during the period March 01 through 31, 2025 as follows:
Payment Type Payment Reference
Start Number
Payment Reference
End Number
Amount
Accounts Payable Checks 956893 957329 $8,688,166.33
Accounts Payable ACH 072203 073021 $63,208,399.44
**Accounts Payable Electronic
Fund Transfer (EFT)
069409 069420 $13,647,454.10
Payroll Checks 228466 228758 $107,873.37
Payroll ACH 1239818 1244648 $20,233,924.08
Total Payments $105,885,817.32
** This line item includes three wire transfers totaling $12,486.24. Due to recovery from the system outage, a new series of payment reference
numbers were generated.
Pursuant to RCW 42.24.180, "the Port's legislative body" (the Commission) is required to approve in a public meeting,
all payments of claims within one month of issuance.
OVERSIGHT
All these payments have been previously authorized either through direct Commission action or delegation of
authority to the Executive Director and through his or her staff. Detailed information on Port expenditures is
provided to the Commission through comprehensive budget presentations as well as the publicly released Budget
Document, which provides an even greater level of detail. The Port's operating and capital budget is approved by
resolution in December for the coming fiscal year, and the Commission also approves the Salary and Benefit
Resolution around the same time to authorize pay and benefit programs. Notwithstanding the Port's budget
approval, individual capital projects and contracts exceeding certain dollar thresholds are also subsequently
brought before the Commission for specific authorization prior to commencement of the project or contract - if
they are below the thresholds the Executive Director is delegated authority to approve them. Expenditures are
monitored against budgets monthly by management and reported comprehensively to the Commission quarterly.
COMMISSION AGENDA – Action Item No. 8b Page 2 of 3
Meeting Date: May 27, 2025
Effective internal controls over all Port procurement, contracting and disbursements are also in place to ensure
proper central oversight, delegation of authority, separation of duties, payment approval and documentation, and
signed perjury statement certifications for all payments. Port disbursements are also regularly monitored against
spending authorizations. All payment transactions and internal controls are subject to periodic Port internal audits
and annual external audits conducted by both the State Auditor's Office and the Port's independent auditors.
For the month of March 2025, over $85,544,019.87 in payments were made to nearly 668 vendors, comprised of
2,037 invoices and over 6,361 accounting expense transactions. About 95 percent of the accounts payable
payments made in the month fall into the Construction, Employee Benefits, Payroll Taxes, Contracted Services,
Utility Expenses, Janitorial Services, Sales Taxes, Maintenance Inventory, Environmental Remediation and Room-
Space-Land Rental. Net payroll expense for the month of March was $20,341,797.45.
Top 10 Payment Category Summary:
Category
Payment Amount
Construction
39,767,023.04
Employee Benefits
11,988,718.68
Payroll Taxes
8,851,265.37
Contracted Services
6,976,252.67
Utility Expenses
4,875,387.35
Janitorial Services
3,452,543.11
Sales Taxes
1,661,250.09
Maintenance Inventory
1,562,768.65
Environmental Remediation
1,349,256.41
Room/Space/Land Rental
1,021,645.51
Other Categories Total:
4,037,908.99
Net Payroll
20,341,797.45
Total Payments
$105,885,817.32
COMMISSION AGENDA – Action Item No. 8b Page 3 of 3
Meeting Date: May 27, 2025
Appropriate and effective internal controls are in place to ensure that the above obligations were processed in
accordance with Port of Seattle procurement/payment policies and delegation of authority.
At a meeting of the Port Commission held on May 27, 2025, it is hereby moved that, pursuant to RCW
42.24.180, the Port Commission approves the Port Auditor's payment of the above salaries and claims of the
Port:
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Port Commission
