COMMISSION
AGENDA MEMORANDUM

Item No.

ACTION ITEM

Date of Meeting

DATE:

May 10, 2025

TO:

Steve Metruck, Executive Director

FROM:

Eloise Olivar, AFR Assistant Director Disbursements

SUBJECT:

Claim and Obligations - February 2025

__8b-2________
May 27, 2025

ACTION REQUESTED
Request Port Commission approval of the Port Auditor's payment of the salaries and claims of the Port pursuant
to RCW 42.24.180 for payments issued during the period February 01 through 28, 2025 as follows:
Payment Type
Accounts Payable Checks
Accounts Payable ACH
**Accounts Payable Electronic
Fund Transfer (EFT)
Payroll Checks
Payroll ACH
Total Payments

Payment Reference
Start Number
956487
071487
069398

Payment Reference
End Number
956892
072202
069408

228027
1234750

228465
1239817

Amount
$9,400,090.63
$64,969,784.42
$122,874,968.46
$149,755.51
$18,763,469.82
$216,158,068.84

** This line item includes six wire transfers totaling $ 114,337,793.42. Due to recovery from the system outage, a new series of payment
reference numbers were generated.

Pursuant to RCW 42.24.180, "the Port's legislative body" (the Commission) is required to approve in a public meeting,
all payments of claims within one month of issuance.
OVERSIGHT
All these payments have been previously authorized either through direct Commission action or delegation of
authority to the Executive Director and through his or her staff. Detailed information on Port expenditures is
provided to the Commission through comprehensive budget presentations as well as the publicly released Budget
Document, which provides an even greater level of detail. The Port's operating and capital budget is approved by
resolution in December for the coming fiscal year, and the Commission also approves the Salary and Benefit
Resolution around the same time to authorize pay and benefit programs. Notwithstanding the Port's budget
approval, individual capital projects and contracts exceeding certain dollar thresholds are also subsequently
brought before the Commission for specific authorization prior to commencement of the project or contract - if
they are below the thresholds the Executive Director is delegated authority to approve them. Expenditures are
monitored against budgets monthly by management and reported comprehensively to the Commission quarterly.

COMMISSION AGENDA - Action Item No. 8b

Page 2 of 3

Meeting Date: May 27, 2025

Effective internal controls over all Port procurement, contracting and disbursements are also in place to ensure
proper central oversight, delegation of authority, separation of duties, payment approval and documentation, and
signed perjury statement certifications for all payments. Port disbursements are also regularly monitored against
spending authorizations. All payment transactions and internal controls are subject to periodic Port internal audits
and annual external audits conducted by both the State Auditor's Office and the Port's independent auditors.
For the month of February 2025, over $197,244,843.51 in payments were made to nearly 642 vendors, comprised
of 1,927 invoices and over 5,638 accounting expense transactions. About 97 percent of the accounts payable
payments made in the month fall into the Construction, Employee Benefits, Contracted Services, Payroll Taxes,
Utility Expenses, Janitorial Services, Trade Business - Community, Sales Taxes, Room-Space-Land Rental and
Software. Net payroll expense for the month of February was $18,913,225.33.

Top 10 Payment Category Summary:
Category
Construction
Employee Benefits
Contracted Services
Payroll Taxes
Utility Expenses
Janitorial Services
Trade Business & Community
Sales Taxes
Room/Space/Land Rental
Software
Other Categories Total:
Net Payroll
Total Payments

Payment Amount
159,032,944.97
10,905,397.97
7,205,623.66
3,725,726.64
2,404,780.25
2,199,764.25
2,134,769.98
1,661,250.09
1,361,845.43
1,199,182.09
5,413,558.18
18,913,225.33
$216,158,068.84

COMMISSION AGENDA - Action Item No. 8b

Page 3 of 3

Meeting Date: May 27, 2025

Appropriate and effective internal controls are in place to ensure that the above obligations were processed in
accordance with Port of Seattle procurement/payment policies and delegation of authority.

At a meeting of the Port Commission held on May 27, 2025, it is hereby moved that, pursuant to RCW
42.24.180, the Port Commission approves the Port Auditor's payment of the above salaries and claims of the
Port:
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Port Commission