COMMISSION
AGENDA MEMORANDUM

Item No.

ACTION ITEM

Date of Meeting

DATE:

April 15, 2025

TO:

Steve Metruck, Executive Director

FROM:

Eloise Olivar, AFR Assistant Director Disbursements

SUBJECT:

Claims and Obligations - November 2024

8b.3
April 22, 2025

ACTION REQUESTED
Request Port Commission approval of the Port Auditor's payment of the salaries and claims of the Port
pursuant to RCW 42.24.180 for payments issued during the period November 01 through 30, 2024 as
follows:

Payment Type
Accounts Payable Checks
Accounts Payable Manual Checks
Accounts Payable ACH
**Accounts Payable Electronic
Fund Transfer (EFT)
Payroll Checks
Payroll ACH
Total Payments

Payment Reference
Start Number
955311
102180
069210
069374

Payment
Reference End
Number
955645
102221
069870
SXL383-410

226615
1216143

227140
1222704

Amount
$11,575,279.52
$623,712.88
$67,724,687.92
$35,153,863.39
$324,543.57
$17,586,776.48
$132,988,863.76

**This line item includes four wire transfer totaling $6,068,870.00. Due to recovery from system outage, new series of payment reference numbers
were generated.

Pursuant to RCW 42.24.180, "the Port's legislative body" (the Commission) is required to approve in a public
meeting all payments of claims within one month of issuance.
OVERSIGHT
All these payments have been previously authorized either through direct Commission action or delegation
of authority to the Executive Director and through his or her staff. Detailed information on Port expenditures
is provided to the Commission through comprehensive budget presentations as well as the publicly released
Budget Document, which provides an even greater level of detail. The Port's operating and capital budget is
approved by resolution in December for the coming fiscal year, and the Commission also approves the Salary
and Benefit Resolution around the same time to authorize pay and benefit programs. Notwithstanding the
Port's budget approval, individual capital projects and contracts exceeding certain dollar thresholds are also
subsequently brought before the Commission for specific authorization prior to commencement of the
project or contract-if they are below the thresholds the Executive Director is delegated authority to approve
them. Expenditures are monitored against budgets monthly by management and reported comprehensively
to the Commission quarterly.

Page 2 of 3

COMMISSION AGENDA - Action Item No. 8b.3
Meeting Date: April 22, 2025

Effective internal controls over all Port procurement, contracting and disbursements are also in place to
ensure proper central oversight, delegation of authority, separation of duties, payment approval and
documentation, and signed perjury statement certifications for all payments. Port disbursements are also
regularly monitored against spending authorizations. All payment transactions and internal controls are
subject to periodic Port internal audits and annual external audits conducted by both the State Auditor's
Office and the Port's independent auditors.
For the month of November 2024, over $115,077,543.71 in payments were made to nearly 654 vendors,
comprised of 2,074 invoices and over 4,299 accounting expense transactions. About 93 percent of the
accounts payable payments made in the month fall into Construction, Employee Benefits, Contracted
Services, Payroll Taxes, Public Expenses, Utility Expenses, Insurance, Janitorial Services, Sales Taxes, and
Software. Net payroll expense for the month of November was $17,911,320.05.

Top 10 Payment Category Summary:
Category
Construction
Employee Benefits
Contracted Services
Payroll Taxes
Public Expenses
Utility Expenses
Insurance
Janitorial Services
Sales Taxes
Software
Other Categories Total
Net Payroll
Total Payments

Payment Amount
56,507,549.64
17,723,257.74
10,516,916.92
6,592,489.42
6,265,885.47
2,684,229.73
1,821,702.00
1,708,454.14
1,661,250.09
1,560,542.17
8,035,266.39
17,911,320.05
$132,988,863.76

Page 3 of 3

COMMISSION AGENDA - Action Item No. 8b.3
Meeting Date: April 22, 2025

Appropriate and effective internal controls are in place to ensure that the above obligations were processed
in accordance with Port of Seattle procurement/payment policies and delegation of authority.

At a meeting of the Port Commission held on April 22, 2025, it is hereby moved that, pursuant to
RCW 42.24.180, the Port Commission approves the Port Auditor's payment of the above salaries and claims
of the Port:

Port Commission