Template revised April 12, 2018.

COMMISSION

AGENDA MEMORANDUM

Item No. 8c

ACTION ITEM Date of Meeting January 28, 2025

DATE: January 28, 2025

TO: Stephen P. Metruck, Executive Director

FROM: Rick Duncan, Director, Aviation Business and Properties

SUBJECT: Airline Technical Representative Contract Amendment

ACTION REQUESTED

Request Commission authorization for the Executive Director to amend a contract with AVAir

Pros for Airline Technical Representative (ATR) services for an additional amount not to exceed

$1.5 million, for a new total of $4.5 million, to support required services.

Executive Summary:

The Airline Technical Representative (ATR) Contract is a Port of Seattle (Port) consulting contract

to support the SEA signatory airlines in appropriately engaging in SEA capital project planning

and business/operational issues. Besides Alaska Airlines, most airline corporate properties

representatives are not local to Seattle. An ATR contract allows them to have an in-person liaison

to represent their interests and support them in staying abreast of issues of interest to the SEA

Airlines.

After execution of the original agreement, services were added to the ATR scope to help with the

Baggage Optimization Program (BOP). This caused the contracted amount to be expended more

quickly than scheduled. This request is to increase the amount of the total contract to continue

support of required services.

Please note, although the contract is procured and managed by the Port, ATR services are

requested and fully funded by the airline group via recovery through airline rates and charges.

Justification:

The Seattle region is one of the fastest growing in the country. The region’s growth continues to

drive the rapid airline growth at the Airport. That growth has and continues to outstrip existing

operational and passenger processing capacity and is exacerbated by the continued deterioration

of aging facilities and infrastructure needing significant renewal and replacement. To have a

successful capital program and coordinate the ever-increasing operational challenges associated

with Airport operations, airline engagement is critical. The ATR resource has proven to be

effective at ensuring appropriate airline engagement and involvement for daily operations and

longer-term initiatives like future SEA capital projects.

COMMISSION AGENDA – Action Item No. 8c Page 2 of 3

Meeting Date: January 28, 2025

Template revised September 22, 2016; format updates October 19, 2016.

Scope of Work

The Consultant is responsible for serving as a single point of contact for both the Airlines and

Airport as it relates to coordinating the Airline Industry’s input and involvement during the facility

planning, design, construction, and activation/commissioning phases projects that are to be

implemented as part of SEA’s Capital Improvement Program. Additionally, the Consultant may

be requested to facilitate airline/Port input on key business and/or operational issues. In the

capital support capacity, the ATR program facilitates communications between the Airlines and

Airport, coordinates Airline industry review of various program-related technical submittals (i.e.

pre-design white papers, scoping documents, project technical requirements, in-progress design

drawings and specifications, reports, cost estimate and schedule summaries, etc.) and provides

input on behalf of the Airlines to the Airport staff and consultants for their review, consideration,

and approval to incorporate into the program.

In the business and operational support, the Consultant may work to supplement and collaborate

with both local and corporate airline representatives to work through areas of conflict or

challenge between the Port and airlines. Some representative examples would be engagement

of relevant airline/Port staff to mediate areas of conflict or desired collaboration, research

approved business and/or operational issues, identify alternatives and ensure appropriate

stakeholders are engaged or represented. Ultimately, the purpose of the Consultant is to serve

as representatives on behalf of all SEA Airlines to participate in various discussions to offer an

airline perspective when airline representatives themselves are unable to participate directly.

The original anticipated level of effort included the elements as described above, however, after

the execution of the contract, the Airlines and the Airport requested additional project specific

ATR support for the Baggage Optimization Program (BOP) Phase 2. Unlike other project specific

ATR support contracts (i.e. SCE, Baggage Optimization Program Phase 3) which are contracted

separately, it was decided to leverage this agreement to provide project specific support services

for BOP Phase 2. This support has since been provided and BOP Phase 2 is now physically

completed. Airport management has discussed and reviewed the level of support now required

to meet the full scope covered by the original contract. The value of this contract amendment

adequately reflects this requirement.

Schedule:

 Executed contract Amendment – February 2025

 Contract Expiration – March 2027

Financial Implications:

 Consistent with the 2025 budget; $200K is budgeted in 2025 expense and $200K

capitalized in 2025 and directly charged to projects for $400K total spend in 2025.

COMMISSION AGENDA – Action Item No. 8c Page 3 of 3

Meeting Date: January 28, 2025

Template revised September 22, 2016; format updates October 19, 2016.

Attachments:

None.

PREVIOUS COMMISSION ACTIONS OR BRIEFINGS

 October 27, 2020 – authorization approved, item 6f, contract for Airline Technical

Representative services up to six years.

 April 26, 2016 – authorization approved, item 4d, contract for Airline Technical

Representative services up to five years.