COMMISSION
AGENDA MEMORANDUM Item No. __8b_______
ACTION ITEM Date of Meeting January 28, 2025
DATE: January 19, 2025
TO: Steve Metruck, Executive Director
FROM: Eloise Olivar, AFR Assistant Director Disbursements
SUBJECT: Claim and Obligations – August 2024
ACTION REQUESTED
Request Port Commission approval of the Port Auditor's payment of the salaries and claims of the Port pursuant
to RCW 42.24.180 for payments issued during the period August 01 through 31, 2024 as follows:
Payment Type Payment Reference
Start Number
Payment Reference
End Number
Amount
Accounts Payable Checks 954888 955309 $6,772,243.31
Accounts Payable Manual Checks 100000 100028 $73,796.66
Accounts Payable ACH 068508 069208 $57,908,035.05
**Accounts Payable Electronic
Fund Transfer (EFT)
016369 102183 $11,531,311.85
***Payroll Checks 213747 216685 $8,616,853.08
Payroll ACH 1211147 1216137 $16,639,535.94
Total Payments
$101,541,775.89
**Includes five wire payments totaling $60,032.88. Due to recovery from system outage, new series of payment reference numbers were
generated.
***Includes payroll direct deposits during system outage which were recorded as check payment type to avoid duplicate payments when
Payroll system was restored.
Pursuant to RCW 42.24.180, "the Port's legislative body" (the Commission) is required to approve in a public
meeting, all payments of claims within one month of issuance.
OVERSIGHT
All these payments have been previously authorized either through direct Commission action or delegation of
authority to the Executive Director and through his or her staff. Detailed information on Port expenditures is
provided to the Commission through comprehensive budget presentations as well as the publicly released Budget
Document, which provides an even greater level of detail. The Port's operating and capital budget is approved by
resolution in December for the coming fiscal year, and the Commission also approves the Salary and Benefit
Resolution around the same time to authorize pay and benefit programs. Notwithstanding the Port's budget
approval, individual capital projects and contracts exceeding certain dollar thresholds are also subsequently
brought before the Commission for specific authorization prior to commencement of the project or contract - if
COMMISSION AGENDA – Action Item No. 8b Page 2 of 3
Meeting Date: January 28, 2025
they are below the thresholds the Executive Director is delegated authority to approve them. Expenditures are
monitored against budgets monthly by management and reported comprehensively to the Commission quarterly.
Effective internal controls over all Port procurement, contracting and disbursements are also in place to ensure
proper central oversight, delegation of authority, separation of duties, payment approval and documentation, and
signed perjury statement certifications for all payments. Port disbursements are also regularly monitored against
spending authorizations. All payment transactions and internal controls are subject to periodic Port internal audits
and annual external audits conducted by both the State Auditor's Office and the Port's independent auditors.
For the month of August 2024, over $ $76,285,386.87 in payments were made to nearly 618 vendors, comprised
of 1,807 invoices and over 10,451 accounting expense transactions. About 92 percent of the accounts payable
payments made in the month fall into the Construction, Employee Benefits, Payroll Taxes, Contracted Services,
Insurance, Janitorial Services, Sales Taxes, Utility Expenses, Maintenance Inventory and NWSA Construction
Payments. Net payroll expense for the month of August was $25,256,389.02.
Top 10 Payment Category Summary:
Category
Payment Amount
Construction
33,897,217.50
Employee Benefits
10,920,478.94
Payroll Taxes
6,630,042.34
Contracted Services
5,409,728.89
Insurance
4,390,419.20
Janitorial Services
3,437,483.05
Sales Taxes
1,820,070.17
Utility Expenses
1,747,365.35
Maintenance Inventory
1,161,311.86
NWSA Construction Payments
1,053,102.11
Other Categories Total:
5,818,167.46
Net Payroll
25,256,389.02
Total Payments
$101,541,775.89
COMMISSION AGENDA – Action Item No. 8b Page 3 of 3
Meeting Date: January 28, 2025
Appropriate and effective internal controls are in place to ensure that the above obligations were processed in
accordance with Port of Seattle procurement/payment policies and delegation of authority.
At a meeting of the Port Commission held on January 28, 2025, it is hereby moved that, pursuant to RCW
42.24.180, the Port Commission approves the Port Auditor's payment of the above salaries and claims of the
Port:
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Port Commission
