Template revised April 12, 2018.
COMMISSION
AGENDA MEMORANDUM
Item No.
8g
ACTION ITEM
Date of Meeting
June 25, 2024
DATE: June 7, 2024
TO: Stephen P. Metruck, Executive Director
FROM: Cassie Fritz, Senior Manager, Waterfront Program Controls
SUBJECT: Project Controls Services Indefinite Delivery, Indefinite Quantity Agreements
Amount of this request:
$ 0.00
ACTION REQUESTED
Request Commission authorization for the Executive Director to execute up to four Project
Control Services Indefinite Delivery, Indefinite Quantity (IDIQ) service agreements. Agreements
will be for $5,000,000 each and be executed for a five-year contract ordering period.
No funding is associated with this request.
SUMMARY
A critical factor in the successful delivery of projects is applying the appropriate level of project
controls. These IDIQs will provide Port staff support in the development and validation of
estimates, review, and updating of project and programmatic schedules, cost control/tracking
including forecasting, cash flows, and reporting and other project controls tasks as needed.
For efficiency in process, these contracts will be procured cooperatively with Aviation Program
Controls and the resulting contracts will be available for use port wide.
Scope of Work
Project controls services may include any or all, but not limited to, the following elements:
• Scheduling – development, updating, coordination and reporting, including integrated
programmatic scheduling, and resource management.
• Estimating – development of all classes of estimate from initial planning through
Engineer’s estimate. Validate estimates created by designers or other estimators.
Provide professional advice on trends in the local construction market that could impact
estimates.
• Cost engineering, including cost control, estimate-at-completion development, project
risk analysis, cash flow development, asset booking, and project closeout.
• Reporting – maintain existing report cadence and provide ad hoc reports as needed.
COMMISSION AGENDA – Action Item No. 8g Page 2 of 2
Meeting Date: June 25, 2024
Template revised September 22, 2016; format updates October 19, 2016.
Diversity in Contracting
The proposed IDIQ contracts will be competitively bid, and the procurements will identify
opportunities for participation by WMBE and small business designated suppliers, consultants,
and contractors.
FINANCIAL IMPLICATIONS Budget for work under this contract will come from individual
projects, authorized separately through established procedures so there is no funding request
associated with this authorization. No work is guaranteed to the consultant and the Port is not
obligated to pay the consultant until a service directed is executed and work performed.
There are no attachments to this memo.
Previous related Commission actions:
• October 10, 2017
• November 15, 2015
• June 25, 2013
