Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8e
ACTION ITEM
Date of Meeting
June 25, 2024
DATE : June 14, 2024
TO: Stephen P. Metruck, Executive Director
FROM: Kenneth Lyles, Dir, Maritime Ops and Security
Krista Sadler, Dir. Technology Delivery, Information & Communication Technology
SUBJECT: Maritime Camera and Infrastructure Replacement (CIP #C801020)
Amount of this request:
$7,192,000
Total estimated project cost:
$10,396,000
Estimate for ten-year internet and
maintenance:
$1,000,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to (1) proceed with the Maritime
Camera and Technology Infrastructure project; (2) prepare design and construction bid
documents for the replacement of camera and technology infrastructure at Maritime sites; (3)
procure required hardware, vendor services, licensing, and maintenance services in support of
cameras and technology Infrastructure at Maritime sites; (4) use Port labor including Port of
Seattle Crews and small and major works on-call contracts; and (5) purchase additional internet
bandwidth for increased capacity needs estimated at $1,000,000 for ten years. The amount of
this project request is $7,192,000. The total estimated project cost is $10,396,000.
EXECUTIVE SUMMARY
This project replaces and adds Maritime cameras and communications infrastructure at various
Maritime facilities; improves the reliability of key devices including security access badge readers,
cameras, and communication devices; repairs communication infrastructure; and leverages
camera and video management technology to enable Maritime Resources to have better visibility
at their many locations. The cameras and infrastructure, some installed over a decade ago, are
failing, are not sufficient for current needs, and some devices include technology that presents a
cyber security risk to the Port’s network.
This authorization includes (1) the design of electrical and communication infrastructure to
support approximately 200 cameras and devices; (2) the procurement of equipment to minimize
schedule risks from long-lead times; (3) use of Port labor including Port of Seattle Crews and small
COMMISSION AGENDA – Action Item No. 8e Page 2 of 5
Meeting Date: June 25, 2024
Template revised June 27, 2019 (Diversity in Contracting).
and major works on-call contracts; and (4) contract authorization for increased internet
bandwidth requirements estimated at $1,000,000 over ten years. Authorization for major
construction will be sought in a subsequent request.
The capital project is included in the 2024-2028 capital budget and plan of finance for $3,200,000.
Additional funding will be added into the plan of finance beginning in 2025. Recurring costs
estimated at $100,000 per year will be budgeted in the ICT operating budget beginning in 2025.
JUSTIFICATION
Replacing end-of-life hardware and leveraging automation supports the Century Agenda goal of
being a highly effective public agency by maintaining and improving technology for Port
operations.
(1) Maritime security cameras and communication infrastructure are failing due to age. Some
devices present a cyber-security vulnerability.
(2) Maritime Security and Maritime Operations have identified key locations necessitating
additional surveillance to improve security.
(3) This project will reduce failure points, improve visibility and video management while
increasing reliability for key devices.
Diversity in Contracting
Project staff will work with the Diversity in Contracting Department to identify WMBE
opportunities from equipment purchases and construction contracts.
DETAILS
This project will replace almost 200 cameras and associated devices, install approximately 30
additional cameras, and improve technology infrastructure for eleven Maritime facilities
including T91, Fishermen’s Terminal, Shilshole Bay Marina, P69, P66, two cruise terminals, and
others.
Scope of Work
(1) Utilize in-house Engineering Design Services to develop designs for the replacement of
cameras and electrical and communication infrastructure and revamp infrastructure at
where needed.
(2) Leverage Port Crews to revise infrastructure at T91-Cruise and replace some cameras
and communication equipment at various sites.
(3) Utilize Waterfront Construction Management to revamp failing infrastructure at SBM,
install additional cameras at SBM, T91, and FT, and hardwire key devices at T91.
(4) Configure the cameras to leverage camera automation and optimize the video
management system.
COMMISSION AGENDA – Action Item No. 8e Page 3 of 5
Meeting Date: June 25, 2024
Template revised June 27, 2019 (Diversity in Contracting).
(5) Perform all work within the constraints of Maritime operations.
Schedule
Commission design authorization
2024 Quarter 2
Design start
2024 Quarter 3
Commission construction authorization
2026 Quarter 4
Major Construction start
2027 Quarter 1
In-use date
Rolling 2025-2028
This Request
Total Project
$525,000
$621,000
$2,976,000
$2,976,600
$3,610,000
$6,717,400
$7,111,000
$10,315,000
$81,000
$81,000
$7,192,000
$10,396,000
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Alternative 1. Only replace aging equipment and failing infrastructure.
Cost Estimate: $8,500,000
Pros:
(1) This alternative is less expensive.
Cons:
(2) This alternative does not add important surveillance cameras to areas not currently
surveilled that are a high priority for Maritime Security and Operations.
This is not the recommended alternative.
Alternative 2 – Replace cameras and communications technology infrastructure at Maritime
Facilities and install cameras in priority areas not currently surveilled.
Cost Implications: $10,315,000.
Pros:
(1) Outdated, at-risk of failure, and cyber-security risky technology will be decommissioned
and replaced by modern equipment.
(2) Maritime Security and Maritime Operations will have greater visibility at their facilities.
(3) Key resources are assigned for the duration of the project assuring continuity.
COMMISSION AGENDA – Action Item No. 8e Page 4 of 5
Meeting Date: June 25, 2024
Template revised June 27, 2019 (Diversity in Contracting).
Cons:
(1) This alternative only adds the highest priority cameras identified by Maritime Operations.
It does not add all the additional cameras identified due to anticipated cost.
This is the recommended alternative.
FINANCIAL IMPLICATIONS
Cost Estimate/Authorization Summary
Capital
Expense
Total
COST ESTIMATE
Original estimate
$3,200,000
$0
$3,200,000
Current change
$7,115,000
$1,081,000
$7,115,000
Revised estimate
$10,315,000
0
$10,315,000
AUTHORIZATION
Previous authorizations
$299,000
0
$299,000
Current request for authorization
$7,111,000
0
$7,111,000
Total authorizations, including this request
$7,410,000
0
$7,410,000
Remaining amount to be authorized
$2,905,000
0
$2,905,000
Annual Budget Status and Source of Funds
The Maritime Camera and Infrastructure Project is included in the 2024- 2028 capital budget and
plan of finance as a prospective project within CIP C801020 as a $3.2M project. Additional capital
funding will be added into the plan of finance beginning in 2025. $81,000 for decommissioning
equipment that will not be replaced, will be included in the Maritime Operating Expense Budget
for 2025.
Financial Analysis and Summary (Maritime Finance Review)
Project cost for analysis
Total project
Business Unit (BU)
Maritime
Effect on business performance
(NOI after depreciation)
NA
IRR/NPV (if relevant)
NA
CPE Impact
NA
Future Revenues and Expenses (Total cost of ownership)
Annual recurring license and maintenance fees, estimated at $100,000 per year, will be budgeted
in the ICT annual operating budget beginning in 2025 and is estimated to cost $1,000,000 over
10 years.
COMMISSION AGENDA – Action Item No. 8e Page 5 of 5
Meeting Date: June 25, 2024
Template revised June 27, 2019 (Diversity in Contracting).
ADDITIONAL BACKGROUND
None
ATTACHMENTS TO THIS REQUEST
None
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
None