COMMISSION
AGENDA MEMORANDUM Item No. 8b
FOR INFORMATION ONLY
Date of Meeting
December 10, 2024
DATE: December 10, 2024
TO: Stephen P. Metruck, Executive Director
FROM: Karen R. Goon, Deputy Executive Director
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions November 2024
APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in November 2024
Category of Approval
Request#
Description of Approvals
November 2024
Category
Amount
Projects & Associated
Contracts
1536-2024
State Government Advocacy
Services
$450,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1506-2024
NREL Alternative Marine Fuel
Policy Technical Analysis
$115,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1477-2024
Inspection, Testing, and Reporting
of Water-Based Fire Protection
Systems
$1,250,000.00
Real Property Agreement
No Approvals in November
$0.00
Utilization of Port Crews
No Approvals in November
$0.00
Sale of Surplus Port Property 1426-2024
Disposition and Sale of 19 Fleet
Vehicles and Tools 10-24
$37,000.00
Total Value of Executive
Director Approvals
$1,852,000.00
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff ensure
transparency is built into the process. As a result, staff will make approvals visible to the public in two ways.
First, these types of approvals will be made visible in public Commission meetings via monthly reporting like this
one. Approvals are both timed and designed to be visible in a similar manner to the monthly Claims and
Obligations reporting. Second, staff will publish these delegations in a PeopleSoft formatted report on the Port
COMMISSION AGENDA – Agenda Item No. 8b Page 2 of 2
Meeting Date: December 10, 2024
website in the same manner that all procurements, contracts, and other opportunities are made available to
public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related prior
resolutions and increased the previously delegated Commission authority to the Executive Director and
provided clarity in process directives to port staff. The approval made the Delegation of Responsibility and
Authority to the Executive Director (DORA) effective on April 3, 2023.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal audit
recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps make the Port
a more effective public agency. Considerations and checks and balances have been built into the associated
processes of Executive Director approvals including a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the DORA on January
24, 2023. That reporting memo is available for review on the Port website under the January 24, 2023,
Commission public meeting, and it provides detailed reasoning and explanation of Resolution No. 3810.
