Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8b
FOR INFORMATION ONLY
Date of Meeting
November 12, 2024
DATE: October 30, 2024
TO: Stephen P. Metruck, Executive Director
FROM: Karen R. Goon, Deputy Executive Director
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions October 2024
APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in October 2024
Category of Approval
Request#
Description of Approvals October
2024
Category
Amount
Projects & Associated
Contracts
1466-2024
T91 Pier 90 Berth 3 Fender System
Replacement/emergency repair
$1,500,000.00
Projects & Associated
Contracts
1418-2024
T91/P66 Cruise Shore Power
Extensions Preliminary Funding
$1,000,000.00
Projects & Associated
Contracts
1439-2024
Budget and Procurement
Authorization for Two CNG Buses
for Employee Parking
$1,800,000.00
Projects & Associated
Contracts
1407-2024
P69 Computer Room AC
Replacement full project funding
request
$600,000.00
Projects & Associated
Contracts
1489-2024
P69 HVAC System Modernization
SDA Analysis
$575,000.00
Projects & Associated
Contracts
1387-2024
P69 Public Video Wall -
Construction Funding
$300,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1389-2024
Subsurface Utility Locating
Agreement
$700,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1415-2024 Acceptance of 2024 Port Security
Grant
$24,500.00
COMMISSION AGENDA – Agenda Item No. 8b Page 2 of 2
Meeting Date: November 12, 2024
Template revised June 27, 2019 (Diversity in Contracting).
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1409-2024
MOU with the TSA for Donation of
Security equipment and services for
Checkpoint 1
$500,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1463-2024
Maritime Courier Service - Request
for Proposal to enter into new
contract beginning April 2025 for
Maritime Interoffice Courier
Service
$400,000.00
Real Property Agreement
No Approvals in October
$0.00
Utilization of Port Crews
No Approvals in October
$0.00
Sale of Surplus Port Property
No Approvals in October
$0.00
Total Value of Executive
Director Approvals
$7,399,500.00
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff ensure
transparency is built into the process. As a result, staff will make approvals visible to the public in two ways.
First, these types of approvals will be made visible in public Commission meetings via monthly reporting like this
one. Approvals are both timed and designed to be visible in a similar manner to the monthly Claims and
Obligations reporting. Second, staff will publish these delegations in a PeopleSoft formatted report on the Port
website in the same manner that all procurements, contracts, and other opportunities are made available to
public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related prior
resolutions and increased the previously delegated Commission authority to the Executive Director and
provided clarity in process directives to port staff. The approval made the Delegation of Responsibility and
Authority to the Executive Director (DORA) effective on April 3, 2023.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal audit
recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps make the Port
a more effective public agency. Considerations and checks and balances have been built into the associated
processes of Executive Director approvals including a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the DORA on
January 24, 2023. That reporting memo is available for review on the Port website under the January 24, 2023,
Commission public meeting, and it provides detailed reasoning and explanation of Resolution No. 3810.
