Template revised January 10, 2019.

COMMISSION

AGENDA MEMORANDUM

Item No. 8b

ACTION ITEM Date of Meeting October 22, 2024

DATE: September 12, 2024

Amount of this request: $0

Total Estimated Contract Capacity: $9,000,000

ACTION REQUESTED

Request Commission authorization for the Executive Director to procure and execute multiple

professional services indefinite delivery, indefinite quantity (IDIQ) contracts for consultant

support for environmental services for potential environmental investigations and remediation

activities. This request will authorize up to 3 IDIQ contracts $3,000,000 each for a total not to

exceed capacity of $9,000,000. There is no budget request associated with this authorization.

characterization and remediation needs for the next five years.

There are two current IDIQs of $2,000,000, one of which is fully committed, and the other is

approximately 70% committed. For Environmental Programs to continue to provide these

services, new contracts with environmental consultant services providers are needed by Q2

2025. The contracts will be managed by the Maritime Environmental and Sustainability

Department and will be available for use by other Port Divisions.

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risk caused by the presence of contaminants in soil, groundwater, and sediment.

IDIQ contracts provide the Port’s Maritime Environmental team with flexibility to meet the

regulatory requirements and perform necessary assessments and actions more efficiently than a

single procurement, which could increase costs and time to the project schedule. IDIQ contracts

allow the project teams to issue individual service directives (SD) to meet project specific needs.

Competitively bid IDIQ contracts are a widely used public sector contracting tool, consistent with

the General Delegation of Authority and governed by the CPO-1 policy.

This request is to execute up to three contracts. The contracts will be advertised in a single

solicitation and awarded to the highest-ranked qualified firms. In the event the Port determines

that there are not enough applicant firms with sufficient qualifications to perform this work, the

Port may award fewer contracts and increase capacity of the awarded contracts to the selected

firms not to exceed the authorized amount.

Each contract will have a five-year ordering period. Service directives may be issued at any time

during the contract-ordering period. Work may be performed after expiration of the ordering

period. The total value of all service directives issued on a contract will not exceed the contract

value.

to perform remediation investigations, actions, and other related activities to understand

potential liability associated with contamination present at current or potential Port facilities.

These remediation-related investigations primarily address contaminated sites regulated under

the State’s Model Toxics Control Act, the Federal Superfund program (CERCLA), or the Dredge

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and experience.

Schedule

Contracts should be executed by Q2 2025 to have a transition period between these new

contracts and the current ones. The new contracts will have a five-year ordering period. Each

service directive will specify the scope, duration and schedule associated with the task or tasks

involved.

ALTERNATIVES AND IMPLICATIONS CONSIDERED

Alternative 1 – Procure separate contract for each project.

Cons:

(1) Increased overhead and administrative costs to the Port, as we would need to manage

more procurement processes and contracts, rather than a more efficient single

procurement of one set of IDIQ contracts.

(2) Inefficient use of Port resources and staff time and does not leverage the Port’s

allowable contracting methods.

(3) Adds time to each project schedule to complete the procurement process for each

individual project and will impact our ability to meet project and customer needs.

(4) Integration among related projects would be more difficult to achieve.

(1) Ensures the Port has the necessary professional and technical resources readily

available to complete regulatory obligations.

(2) Ensures the Port can meet time-critical evaluations and project requirements.

(3) Reduces administrative costs to the Port by minimizing the number of procurements.

Cons:

(1) IDIQ contracts are not tailored to a project’s specific needs.

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which can lead to difficulty in utilizing them to their fullest extent

FINANCIAL IMPLICATIONS

Charges to these contracts will be from projects that will be authorized separately through

established procedures, therefore no funding request as part of this authorization. Funding for

the associated scope of work and costs is included in the annual Environmental Remedial Liability

(ERL) authorization, operational budgets or through project-specific authorizations. No work is

guaranteed to the consultants and the Port is not obligated to pay the consultant until a service

directive is executed. After receiving authorization for each project in accordance with the

Master Delegation of Authority, the actual work will be defined, and the Port will issue individual

project-specific service directives.

ATTACHMENTS TO THIS REQUEST