Template revised January 10, 2019.

COMMISSION

AGENDA MEMORANDUM

Item No.

ACTION ITEM

Date of Meeting

September 10, 2024

DATE: August 16, 2024

TO: Stephen P. Metruck, Executive Director

FROM: Laurel Dunphy, Director Airport Operations

SUBJECT: SEA Portable Restrooms

Amount of this request:

$2,200,000

Total estimated contract cost:

$2,200,000

ACTION REQUESTED

Request Commission authorization for the Executive Director to execute a contract for an

estimated value of $2,200,000 for the provision of port restroom services for the ground

transportation lots, the cell phone lot at SEA, and other various Port locations, with a contract

length of one (1) year with two (2) one-year options for renewal for a total of three (3) years.

EXECUTIVE SUMMARY

As part of the ongoing effort to provide amenities to public customers and commercial ground

transportation operators, the airport’s Landside team coordinates a contract for portable

restrooms throughout SEA. SEA’s Landside team regularly provides portable restrooms in the

public Cell Phone Waiting Lot, on the 3

Floor of the Terminal Parking Garage near the taxi feeder

lanes, in the Cruise Bus Lot as well as several other Landside specific locations. Notably, portable

restrooms for the TNC lot shall be phased out for four new, permanent restrooms recently

constructed by the TNC Lot improvements project at S. 160

in the City of SeaTac; construction

is nearly complete, and Operations anticipates opening the new units in the next two months.

Portable restrooms are also essential in other operating areas that do not have permanent

restroom facilities. These requests are usually ad-hoc and are for immediate use due to

unplanned circumstances. The action requested is based on the 3-year total estimated

expenditure in the amount of $2.2 million. Of this amount, about 92% of the funds support

specific Landside locations and 8% or $182,000, per CPO recommendation, is available for the

other ad-hoc immediate needs.

JUSTIFICATION

COMMISSION AGENDA – Action Item No. 8d Page 2 of 4

Meeting Date: September 10, 2024

Template revised June 27, 2019 (Diversity in Contracting).

This contract will provide portable restrooms for commercial operators and the traveling public

at the Airport and other Port locations. Sanitation facilities are essential to providing high levels

of customer service and maintaining public health.

There has been a consistent demand for restroom facilities at Landside properties. While demand

has fluctuated with passenger activity, it’s anticipated that both commercial and passenger

activity levels will increase in 2025 and 2026 and the servicing of portable restrooms will increase

as well.

DETAILS

The table below describes the anticipated spending for portable restrooms at the Airport and

other Port locations for each contract years from October 1, 2024 to September 30, 2027.

(A) (B) (C) 3-Year Total

Year 1 Years 2 Year 3 (A+B+C)

Airport Locations $653,000 $672,000 $693,000 $2,018,000

Other Port Locations 58,500 60,500 63,000 182,000

Combined Total: $711,500 $732,500 $756,000 $2,200,000

Note: Anticipated spending for 2025 and 2026 are based on projected activity and current rates.

Rates are subject to change if a new vendor is awarded this contract.

Scope of Work

This contract is intended to cover all Port locations. Landside Operations plans to provide

portable restrooms and one handwashing station at the following locations:

• Cell Phone Lot (4 portable restroom units)

• 160

Street TNC Holding Lot (1 handwashing station)

• 160

Street Taxi Holding Lot (1 portable restroom unit)

• Taxi Feeder Lines on 3

Floor of the Garage- for taxi and TNC drivers (5 units)

• Cruise Bus Lot (2 Units)

Although portable restrooms will no longer be necessary at the 160

GT Lot, other ground

transportation operating areas still require service.

ALTERNATIVES AND IMPLICATIONS CONSIDERED

Alternative 1 – Discontinue portable restroom service

This option would remove all portable restrooms and cease services to all facilities.

Cost Implications: $0 direct cost to implement this alternative

COMMISSION AGENDA – Action Item No. 8d Page 3 of 4

Meeting Date: September 10, 2024

Template revised June 27, 2019 (Diversity in Contracting).

• Pros: Cessation of portable restroom service, eliminating $711,500 to $756,000 in annual

expense.

Cons:

• Significant reduction in custom service at public-facing lots like the Cell Phone and Cruise

Charter lots

• Increased likelihood of uncontained hazardous waste in remote lots.

• Out of compliance with Washington state L&I standards for basic sanitation facilities.

This is not the preferred alternative.

Alternative 2 – Issue a Competitive Solicitation, authorizing the Executive Director to enter into

an agreement with a portable restroom vendor to support Port operations, including but not

limited to Airport Operations in the Cell Phone Lot, the Cruise Charter Lot, and other areas.

Cost Implications: Commitment to fund contractual services up to $2,200,000, an increase of

$700,000 over three years (beginning October 1, 2024) to the existing contract.

Pros:

• Complies with Washington state L&I facilities standards

• Provides continuity of operations with no abrupt end of service without remedy

• Formalizes contractor business requirements such as billing intervals and rates

• Opportunity to lower existing rates due to competitive process

Cons:

• Adds an increase of $700,000 to the existing contract.

This is the recommended alternative.

FINANCIAL IMPLICATIONS

Annual Budget Status and Source of Funds.

Portable restrooms are an ongoing expense for the Airport’s Public Parking and Ground

Transportation operations and affect net operating income. Should other departments or

divisions other than Airport Operations use this contract, costs will be covered by their respective

budgets and they will be responsible for managing services in conjunction with the terms of the

agreement. The actual cost incurred under this contract will be included in annual operating

budgets.

ATTACHMENTS TO THIS REQUEST

(1) Presentation

COMMISSION AGENDA – Action Item No. 8d Page 4 of 4

Meeting Date: September 10, 2024

Template revised June 27, 2019 (Diversity in Contracting).

PREVIOUS COMMISSION ACTIONS OR BRIEFINGS

• In July 2018, the Commission authorized $2,040,000 to execute a contract for portable

restrooms.

• In September 2021, the Commission authorized $1,500,000 to execute a contract for

portable restrooms.