Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8b
FOR INFORMATION ONLY
Date of Meeting
September 10, 2024
DATE: September 10, 2024
TO: Stephen P. Metruck, Executive Director
FROM: Karen R. Goon, Deputy Executive Director
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions August 2024
APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in August 2024.
Category of Approval
Request#
Description of Approvals August
2024
Category
Amount
Projects & Associated
Contracts
1351-2024 Upper Drive Handrail
$1,520,000.00
Projects & Associated
Contracts
1330-2024
TierPoint Storage Area Network
Refresh
$650,000.00
Projects & Associated
Contracts
1310-2024 Media Buying Services IDIQ
$1,000,000.00
Projects & Associated
Contracts
1319-2024 STS Parts Lifts Replacement
$354,841.00
Projects & Associated
Contracts
1367-2024
SSAT Baggage Handling System
Tunnel Leak Repairs
$356,433.64
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1315-2024 CHEMPACK Agreement
$0.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1358-2024 FreshService 5-year contract
Authorization
$900,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1340-2024 MOA with Port of Bellingham for
ARFF Transition Truck Washing
$0.00
COMMISSION AGENDA – Agenda Item No. 8b Page 2 of 2
Meeting Date: September 10, 2024
Template revised June 27, 2019 (Diversity in Contracting).
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1332-2024
Microsoft Support Agreement
Contract Authorization
$1,250,000.00
Real Property Agreement
No Approvals in August
$0.00
Utilization of Port Crews
No Approvals in August
$0.00
Sale of Surplus Port Property
No Approvals in August
$0.00
Total Value of Executive
Director Approvals
$6,031,274.64
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff ensure
transparency is built into the process. As a result, staff will make approvals visible to the public in two ways.
First, these types of approvals will be made visible in public Commission meetings via monthly reporting like this
one. Approvals are both timed and designed to be visible in a similar manner to the monthly Claims and
Obligations reporting. Second, staff will publish these delegations in a PeopleSoft formatted report on the Port
website in the same manner that all procurements, contracts, and other opportunities are made available to
public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related prior
resolutions and increased the previously delegated Commission authority to the Executive Director and
provided clarity in process directives to port staff. The approval made the Delegation of Responsibility and
Authority to the Executive Director (DORA) effective on April 3, 2023.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal audit
recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps make the Port
a more effective public agency. Considerations and checks and balances have been built into the associated
processes of Executive Director approvals including a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the DORA on
January 24, 2023. That reporting memo is available for review on the Port website under the January 24, 2023,
Commission public meeting, and it provides detailed reasoning and explanation of Resolution No. 3810.
