COMMISSION
AGENDA MEMORANDUM Item No. __8b_______
ACTION ITEM Date of Meeng August 13, 2024
DATE: August 2, 2024
TO: Steve Metruck, Execuve Director
FROM: Eloise Olivar, AFR Senior Manager Disbursements
SUBJECT: Claim and Obligaons – July 2024
ACTION REQUESTED
Request Port Commission approval of the Port Auditor's payment of the salaries and claims of
the Port pursuant to RCW 42.24.180 for payments issued during the period July 1 through 31,
2024 as follows:
Payment Type
Payment Reference
Start Number
Payment Reference
End Number
Amount
Accounts Payable Checks
954473
954887
$7,994,815.00
Accounts Payable ACH
067699
068507
$60,085,311.52
Accounts Payable Wire Transfers
016344
016368
$18,258,500.94
Payroll Checks
213312
213746
$156,143.44
Payroll ACH
1206191
1211146
$16,940,409.27
Total Payments
$103,435,180.17
Pursuant to RCW 42.24.180, "the Port's legislave body" (the Commission) is required to
approve in a public meeng, all payments of claims within one month of issuance.
OVERSIGHT
All these payments have been previously authorized either through direct Commission acon
or delegaon of authority to the Execuve Director and through his or her staff. Detailed
informaon on Port expenditures is provided to the Commission through comprehensive
budget presentaons as well as the publicly released Budget Document, which provides an
even greater level of detail. The Port's operang and capital budget is approved by resoluon
in December for the coming fiscal year, and the Commission also approves the Salary and
Benefit Resoluon around the same me to authorize pay and benefit programs.
Notwithstanding the Port's budget approval, individual capital projects and contracts
exceeding certain dollar thresholds are also subsequently brought before the Commission for
specific authorizaon prior to commencement of the project or contract - if they are below
the thresholds the Execuve Director is delegated authority to approve them. Expenditures
are monitored against budgets monthly by management and reported comprehensively to the
COMMISSION AGENDA – Acon Item No. 8b Page 2 of 3
Meeng Date: August 13, 2024
Commission quarterly.
Effecve internal controls over all Port procurement, contracng and disbursements are also
in place to ensure proper central oversight, delegaon of authority, separaon of dues,
payment approval and documentaon, and signed perjury statement cerficaons for all
payments. Port disbursements are also regularly monitored against spending authorizaons.
All payment transacons and internal controls are subject to periodic Port internal audits and
annual external audits conducted by both the State Auditor's Office and the Port's
independent auditors.
For the month of July 2024, over $86,338,627.46 in payments were made to nearly 658
vendors, comprised of 2,528 invoices and over 10,712 accounng expense transacons. About
95 percent of the accounts payable payments made in the month fall into the Construcon,
Employee Benefits, Payroll Taxes, Contracted Services, Leasehold Taxes, Janitorial Services,
Ulity Expenses, Sales Taxes, Legal and Environmental Remediaon. Net payroll expense for
the month of July was $17,096,552.71.
Top 10 Payment Category Summary:
Category
Payment Amount
Construcon
39,497,538.36
Employee Benefits
11,977,816.57
Payroll Taxes
7,646,150.64
Contracted Services
7,386,531.69
Leasehold Taxes
5,133,302.64
Janitorial Services
3,790,366.33
Ulity Expenses
2,838,393.64
Sales Taxes
1,654,127.01
Legal
1,046,010.23
Environmental Remediaon
758,266.52
Other Categories Total:
4,610,123.83
Net Payroll
17,096,552.71
Total Payments
$103,435,180.17
COMMISSION AGENDA – Acon Item No. 8b Page 3 of 3
Meeng Date: August 13, 2024
Appropriate and effecve internal controls are in place to ensure that the above obligaons were
processed in accordance with Port of Seale procurement/payment policies and delegaon of
authority.
At a meeng of the Port Commission held on August 13, 2024, it is hereby moved that,
pursuant to RCW 42.24.180, the Port Commission approves the Port Auditor's payment of
the above salaries and claims of the Port:
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Port Commission