Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8c
FOR INFORMATION ONLY
Date of Meeting
June 11, 2024
DATE: June 11, 2024
TO: Stephen P. Metruck, Executive Director
FROM: Karen R. Goon, Deputy Executive Director
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions May 2024
APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in May, 2024
Category of Approval
Request#
Description of Approvals May
2024
Category
Amount
Projects & Associated
Contracts
1179-2024
Airport Slot Coordination Contract
Authorization
$800,000.00
Projects & Associated
Contracts
1131-2024 Maritime Planning IDIQ
$2,000,000.00
Projects & Associated
Contracts
1182-2024 T91 Fire Alarm Panel Replacement
$600,000.00
Projects & Associated
Contracts
1187-2024 Upper Drive Traffic Attenuator
$1,200,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1199-2024
ABD Plan Review & Inspection
Services
$1,200,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1241-2024
AVCM Ecommerce Digital
Marketing Services
$1,250,000.00
Real Property Agreements
No Approvals in May
$0.00
COMMISSION AGENDA – Agenda Item No. 8c Page 2 of 3
Meeting Date: June 11, 2024
Template revised June 27, 2019 (Diversity in Contracting).
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1204-2024
Memorandum of Agreement
Between the Port of Seattle and
Washington State Department of
Commerce
$15,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1251-2024
Extension of MOU between
POS&COS re Easing Access for
Cruise Ops @ P66 on Alaskan Wy
$90,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1152-2024 Duwamish SLR MOU
$0.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1248-2024 MOA for ARFF Transition
$0.00
Utilization of Port Crews
No Approvals in May
$0.00
Sale of Surplus Port Property
No Approvals in May
$0.00
Total Value of Executive
Director Approvals
$7,155,000.00
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff ensure
transparency is built into the process. As a result, staff will make approvals visible to the public in two ways.
First, these types of approvals will be made visible in public Commission meetings via monthly reporting like this
one. Approvals are both timed and designed to be visible in a similar manner to the monthly Claims and
Obligations reporting. Second, staff will publish these delegations in a PeopleSoft formatted report on the Port
website in the same manner that all procurements, contracts, and other opportunities are made available to
public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related prior
resolutions and increased the previously delegated Commission authority to the Executive Director and
provided clarity in process directives to port staff. The approval made the Delegation of Responsibility and
Authority to the Executive Director (DORA) effective on April 3, 2023.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal audit
recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps make the Port
COMMISSION AGENDA – Agenda Item No. 8c Page 3 of 3
Meeting Date: June 11, 2024
Template revised June 27, 2019 (Diversity in Contracting).
a more effective public agency. Considerations and checks and balances have been built into the associated
processes of Executive Director approvals including a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the DORA on January
24, 2023. That reporting memo is available for review on the Port website under the January 24, 2023,
Commission public meeting, and it provides detailed reasoning and explanation of Resolution No. 3810.
