Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8e
ACTION ITEM
Date of Meeting
May 14, 2024
DATE: May 3, 2024
TO: Stephen P. Metruck, Executive Director
FROM: Keri Stephens, Director, Aviation Facilities and Capital Programs
Eileen Francisco, Director, Aviation Project Management
SUBJECT: Access Control in Communication Rooms (CIP# C800935)–Construction
Authorization
Amount of this request:
$ 6,000,000
Total estimated project cost:
$ 8,100,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to (1) Advertise, bid, and execute a
major publics works construction contract, execute related project change orders, amendments,
work authorizations, purchases, contracts, and take other actions necessary to support and
deliver the Access Control in Communication Rooms Project within the approved budget; (2)
Authorize use of Port of Seattle crews to support construction activities, and any possible
abatement work for Access Control in Comm Rooms project at Seattle-Tacoma International
Airport. Total request for this action is $6,000,000 for a total project cost not to exceed
$8,100,000.
EXECUTIVE SUMMARY
Communication rooms at Seattle-Tacoma International Airport (STIA) house telecommunications
and data processing equipment that are critical for airport operations. The Port of Seattle
updated the security requirements for communications rooms and a subsequent security audit
identified deficiencies in communications rooms in need of correction. This project will bring all
STIA terminal communications rooms up to the latest Port of Seattle security standards by
installing (details intentionally omitted) enhanced security measures.
JUSTIFICATION
This project is designed to comply with findings from an internal audit of the communication
rooms at STIA. The locations were identified in the audit, several have since been updated as
part of other projects, the remaining rooms will be addressed with this project. These sensitive
rooms contain vital communication equipment and cable interconnection infrastructure. The
findings from the audit revealed the requirement for increased security and access control for
COMMISSION AGENDA – Action Item No. 8e Page 2 of 4
Meeting Date: May 14, 2024
Template revised June 27, 2019 (Diversity in Contracting).
these rooms. Existing key or cipher lock access does not meet the latest heightened security
requirements and access controls. The scope of this project will increase security measures to
meet current Port standards.
Diversity in Contracting
The project team, in coordination with the Diversity in Contracting Department, have set a 10%
woman and minority-owned business enterprise (WMBE) goal for this construction contract.
DETAILS
This project will install the necessary access control devices and supporting infrastructure
equipment to communication rooms throughout the main terminal, to meet compliance with
audit findings and bring these locations to current Port standards.
Scope of Work
For security purposes, key details of the Access Control in Communication Room project have
been intentionally omitted:
(1) Construction services:
a. Modify room walls to accommodate infrastructure equipment.
b. Modify wall around door to accommodate access control devices.
c. Modify and/or replace doors as required.
d. Install associated wiring and interconnections for access control devices.
e. Installation of infrastructure equipment, access control devices, and surveillance
equipment.
f. Connection to current STIA Access Control System and surveillance system.
g. Set-up and removal of barricades for securing the rooms during construction.
Schedule
Activity
Construction start
2024 Quarter 3
In-use date
2025 Quarter 4
This Request
Total Project
Design
$793,000
$2,893,000
Construction
$5,207,000
$5,207,000
Total
$6,000,000
$8,100,000
COMMISSION AGENDA – Action Item No. 8e Page 3 of 4
Meeting Date: May 14, 2024
Template revised June 27, 2019 (Diversity in Contracting).
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Alternative 1 – Do not proceed with the project.
Cost Implications: Expense approximately $700,000 for Notebook and Design development
costs.
Pros:
(1) Delays or defers capital investment.
Cons:
(1) Audit findings remain unaddressed.
(2) Security of the communication rooms remain at current levels with no reduction in risk
of unauthorized access.
(3) Change in software/hardware may happen during deferment.
(4) Potential for additional increase in costs for materials, labor, and/or inflation. …
This is not the recommended alternative.
Alternative 2 – Comply with Audit and secure STIA communication rooms.
Cost Implications: $8,100,000 in capital cost.
Pros:
(1) Complies with the Audit and brings the security access of these highly sensitive rooms
to current Port standards.
(2) Reduces the potential risk of unauthorized access onto critical STIA networks.
(3) Provides the owners of these rooms the ability to remotely monitor room and door
status.
(4) Provides better flexibility to control who has access to these very sensitive rooms.
Cons:
(1) Capital Cost.
This is the recommended alternative.
COMMISSION AGENDA – Action Item No. 8e Page 4 of 4
Meeting Date: May 14, 2024
Template revised June 27, 2019 (Diversity in Contracting).
FINANCIAL IMPLICATIONS
Cost Estimate/Authorization Summary
Capital
Expense
Total
COST ESTIMATE
Original estimate
$2,893,000
$0
$2,893,000
Previous changes – net
5,207,000
0
5,207,000
Revised estimate
8,100,000
0
8,100,000
AUTHORIZATION
Previous authorizations
2,100,000
0
2,100,000
Current request for authorization
6,000,000
0
6,000,000
Total authorizations, including this request
8,100,000
0
8,100,000
Remaining amount to be authorized
$0
$0
$0
Annual Budget Status and Source of Funds
This project C800935 is included in the 2024-2028 capital budget and plan of finance with a
budget of $8,100,000. The funding sources will be the Airport Development Fund and future
revenue bonds.
Financial Analysis and Summary
Project cost for analysis
$8,100,000
Business Unit (BU)
Terminal Building
Effect on business performance
(NOI after depreciation)
NOI after depreciation will increase due to inclusion of
capital (and operating) costs in airline rate base
IRR/NPV (if relevant)
N/A
CPE Impact
$0.02 in 2026
Future Revenues and Expenses (Total cost of ownership)
N/A
ATTACHMENTS TO THIS REQUEST
(1) Presentation slides
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
December 13, 2022 – Design Authorization.