Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8c
FOR INFORMATION ONLY
Date of Meeting
May 14, 2024
DATE: May 14, 2024
TO: Stephen P. Metruck, Executive Director
FROM: Karen R. Goon, Deputy Executive Director
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions April 2024
APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in April, 2024
Category of Approval
Request#
Description of Approvals April
2024
Category
Amount
Projects & Associated
Contracts
1189-2024
Construction Document
Management System
$1,600,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1162-2024
Authorization to extend Materna
Maintenance Contract for 5 years
$1,200,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1167-2024
Uniform and Protective Gear
Rental and Laundry Service
$600,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1141-2024
Waterfront Janitorial Service
Contract
$1,645,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1139-2024
Memorandum of Understanding
between the Port of Seattle and
the City of Seattle regarding easing
access for cruise operations at Pier
66 on Alaskan Way
$270,000.00
Real Property Agreements
No Approvals in April
COMMISSION AGENDA – Agenda Item No. 8c Page 2 of 2
Meeting Date: May 14, 2024
Template revised June 27, 2019 (Diversity in Contracting).
Utilization of Port Crews
No Approvals in April
Sale of Surplus Port Property
1145-2024
Disposition and Sale of 35 Fleet
Vehicles and Tools
$74,650.00
Total Value of Executive
Director Approvals
$5,389,650.00
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff ensure
transparency is built into the process. As a result, staff will make approvals visible to the public in two ways.
First, these types of approvals will be made visible in public Commission meetings via monthly reporting like this
one. Approvals are both timed and designed to be visible in a similar manner to the monthly Claims and
Obligations reporting. Second, staff will publish these delegations in a PeopleSoft formatted report on the Port
website in the same manner that all procurements, contracts, and other opportunities are made available to
public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related prior
resolutions and increased the previously delegated Commission authority to the Executive Director and
provided clarity in process directives to port staff. The approval made the Delegation of Responsibility and
Authority to the Executive Director (DORA) effective on April 3, 2023.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal audit
recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps make the Port
a more effective public agency. Considerations and checks and balances have been built into the associated
processes of Executive Director approvals including a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the DORA on January
24, 2023. That reporting memo is available for review on the Port website under the January 24, 2023,
Commission public meeting, and it provides detailed reasoning and explanation of Resolution No. 3810.
