Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8d
ACTION ITEM
Date of Meeting
March 12, 2024
DATE: February 1, 2024
TO: Stephen P. Metruck, Executive Director
FROM: Delmas Whittaker, Director, Marine Maintenance
Shannon Zink, Sr. Manager, Fleet and Facilities, Marine Maintenance
Levi Clark, Manager, Fleet and Transportation, Marine Maintenance
Shayla Fortin, Fleet Asset Project Manager, Marine Maintenance
SUBJECT: Marine Maintenance Fleet Assets Surplus
Amount of this request: Estimated sales value of surplus items: $730,000
ACTION REQUESTED
The Marine Maintenance Fleet Team requests Commission authorization for the Executive
Director, or their designee, to dispose of surplus personal property, consisting of seventy (70)
obsolete fleet assets in accordance with the General Delegation of Authority and Port Policy AC-
13.
EXECUTIVE SUMMARY
The Marine Maintenance Fleet Team has planned for the replacement of seventy (70) obsolete
fleet assets that are at the end of their useful life and no longer serve a functional purpose to the
Port of Seattle and should be sent to public auction. The Port of Seattle regularly determines that
personal property is no longer needed for port district purposes and prepares accordingly for its
disposal. Commission authorization is required to grant the Executive Director authority to sell
and convey port district personal property of $23,000 or less in value in accordance with
RCW 53.08.090.
Port Policy AC-13 was established to set standards to govern activities used to dispose of Port
property consistent with the Port’s General Delegation of Authority. AC-13 prescribes, “property
should be disposed when it no longer serves its intended purpose, no alternate future use within
12 months exists, it is not considered a specialty item, and/or the Port no longer requires it to
maximize the return on investment for the disposal of Port’s property.”
JUSTIFICATION
The Marine Maintenance Fleet Team has designated (70) seventy fleet assets as obsolete after
determining fleet replacements that will progress the goals of electrification, environmental
sustainability and responsible fleet stewardship detailed in the Sustainable Fleet Plan, the
COMMISSION AGENDA – Action Item No. 8d Page 2 of 3
Meeting Date: March 12, 2024
Template revised June 27, 2019 (Diversity in Contracting).
Century Agenda and the Maritime Air and Action Climate Plan. The obsolete assets have been
replaced or are in the process of replacement through the 2023-2024 Fleet Replacement cycle.
• The Century Agenda goal of “Be a Highly Effective Public Agency,” aligns with this request
by allowing the Port of Seattle to re-allocate fleet resources and equipment via public
auction, right size vehicles in fleet to fit the correct application and end user and dispose
of vehicles that no longer suit the needs of the Port of Seattle.
• Exercising vehicle disposal and surplus techniques instead of keeping obsolete assets
vehicles showcases effective stewardship through responsible fleet management and
proactive utilization of fleet assets.
Diversity in Contracting
No goal was established with Diversity in Contracting, as this request does not include any
projects that will include procurement, contracting authority or the need for a WMBE vendor.
Schedule
Surplus Activities to Commence Upon Commission Authorization.
Commission authorization
2024 Quarter 2
Surplus Preparation Activities
2024 Quarter 3
Vehicle Sent to Auction
2024 Quarter 4
Proceeds From Auction Received
2025 Quarter 1
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Alternative 1 –No action taken.
Cost Implications: Increased maintenance and labor costs.
Pros:
(1) No incurred costs from Surplus preparation.
(2) Extra vehicles for motor pool and customer use.
Cons:
(1) Surplus designated vehicles are determined to be obsolete and beyond useful life.
(2) Older, less fuel-efficient vehicles may remain in the fleet, hampering electrification and
improvement efforts.
This is not the recommended alternative.
COMMISSION AGENDA – Action Item No. 8d Page 3 of 3
Meeting Date: March 12, 2024
Template revised June 27, 2019 (Diversity in Contracting).
Alternative 2 – Transfer operational vehicles to other departments to utilize vehicles until the
end of their useful mechanical life or capitalize on differing departmental and operational needs.
Cost Implications: Increased maintenance and labor costs.
Pros:
(1) Other departments may have a better use case for older vehicles or equipment.
(2) Capturing the full ROI of vehicle/equipment.
Cons:
(1) Effective fleet management exercises a proactive fleet replacement plan that uses life
cycle estimates to gain the full value of fleet assets.
(2) Older fleet vehicles are not as fuel efficient as the new technology coming to market
and will not help the Port of Seattle reach GHG reduction goals.
This is not the recommended alternative.
Alternative 3 – Surplus vehicles as requested.
Cost Implications: Money received from surplus sales of vehicles/equipment.
Pros:
(1) Cash proceeds from auction sale.
(2) The disposal of obsolete vehicles allows right-sizing of the fleet and gradual
implementation of electrified vehicles to the Port of Seattle Fleet.
Cons:
(1) Assets we have deemed to be obsolete and past their useful life may be sold into the
secondary market.
This is the recommended alternative.
ATTACHMENTS TO THIS REQUEST
None.
