Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8c
FOR INFORMATION ONLY
Date of Meeting
February 13, 2024
DATE: February 13, 2024
TO: Stephen P. Metruck, Executive Director
FROM: Karen R. Goon, Deputy Executive Director
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions January 2024
APPROVAL SUMMARY
This memo is presented for information only. Inclusion on the Consent Agenda is asking for Commission’s
acknowledgement that the data has been presented to them and the public. This is notification of the
following Executive Director delegated approvals that occurred in January 2024.
Category of Approval Request# Description of Approvals January 2024
Category
Amount
Projects & Associated
Contracts
1049-2023 CUSE Gate Conversion
$540,000.00
Projects & Associated
Contracts
1082-2024 EF28 EMAT Installation Upgrade
$120,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1058-2024
Veoci (Software Platform) Contract
Extension
$490,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1040-2023
National Renewable Energy Laboratory
(NREL) Interlocal Agreement (ILA)
amendment to support additional
transportation modeling
$200,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1060-2024
MOA for Permitting Support between
POS and SDCI
$440,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
1092-2024
Highline Heritage Partnership
Memorandum of Understanding
$0.00
Real Property Agreements
N/A
No Approvals in January
Utilization of Port Crews
N/A
No Approvals in January
Sale of Surplus Port
Property
N/A
No Approvals in January
Total Value of Executive
Director Approvals
$1,790,000.00
COMMISSION AGENDA – Agenda Item No. 8c Page 2 of 2
Meeting Date: February 13, 2024
Template revised June 27, 2019 (Diversity in Contracting).
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff ensure
transparency is built into the process. As a result, staff will make approvals visible to the public in two
ways. First, these types of approvals will be made visible in public Commission meetings via monthly
reporting like this one. Approvals are both timed and designed to be visible in a similar manner to the
monthly Claims and Obligations reporting. Second, staff will publish these delegations in a PeopleSoft
formatted report on the Port website in the same manner that all procurements, contracts, and other
opportunities are made available to public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related
prior resolutions and increased the previously delegated Commission authority to the Executive Director
and provided clarity in process directives to port staff. The approval made the Delegation of Responsibility
and Authority to the Executive Director (DORA) effective on April 3, 2023.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal
audit recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps
make the Port a more effective public agency. Considerations and checks and balances have been built
into the associated processes of Executive Director approvals including a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the DORA on
January 24, 2023. That reporting memo is available for review on the Port website under the January 24,
2023, Commission public meeting, and it provides detailed reasoning and explanation of Resolution No.
3810.
