Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8c
FOR INFORMATION ONLY
Date of Meeting
July 11, 2023
DATE: July 11, 2023
TO: Stephen P. Metruck, Executive Director
FROM: Stephanie Jones Stebbins, Interim Deputy Executive Director
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions June 2023
APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in June 2023.
Category of Approval
Request#
Description of Approvals June
2023
Category
Amount
Projects & Associated
Contracts
686-2023
GIS Infrastructure Refresh Project
Approval
$640,000.00
Projects & Associated
Contracts
655-2023
Project Increase of $260,000 for
current construction estimate.
Purchase and install up to 13 large
Surface Hubs for several Port
locations.
$260,000.00
Projects & Associated
Contracts
545-2023
Increase contract amount for data
collection contractor services
$350,000.00
Projects & Associated
Contracts
704-2023
Project Funding for Construction &
use of Port Crews.
T86 Park Lift Station Replacement.
$1,500,000.00
Projects & Associated
Contracts
748-2023
Requesting authorization for the
Executive Director to advertise and
execute one (1) major construction
unit price contract for electrical
work to support project,
operational and safety needs of all
$1,000,000.00
COMMISSION AGENDA – Agenda Item No. 8c Page 2 of 4
Meeting Date: July 11, 2023
Template revised June 27, 2019 (Diversity in Contracting).
Port divisions and the Northwest
Seaport Alliance
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
649-2023
Request authorization to advertise
and execute a mobility services
contract for the provision of
wheelchair and mobility assistance
services for airport customers.
$1,900,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
584-2023
Executive Director approval to
advertise and execute a contract
for federal government relations
advocacy services for up to five
years, a three-year base contract
with two one-year options for an
estimated contract value of
$1,250,000.
$1,750,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
708-2023
Additional Amount needed for
existing project to cover Tax
Obligation for POSPD public safety
bomb robot
$10,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
647-2023
Authorization for Waste Pumping
and Disposal Services
$1,700,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
727-2023
TSA Exit Lane Staffing Support
Request - to reimburse the STAC
(Seattle Tacoma Airline
Consortium) for providing
personnel for this purpose.
$1,300,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
674-2023
LOA with SEA Tower, updating an
agreement that outlines
procedures and responsibilities for
personnel responding to airport
and aircraft emergencies.
$0.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
730-2023
Contract Authorization for Multiple
Year JAVA Licenses
$380,000.00
COMMISSION AGENDA – Agenda Item No. 8c Page 3 of 4
Meeting Date: July 11, 2023
Template revised June 27, 2019 (Diversity in Contracting).
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
634-2023
Request for Amending Fedresults
Inc (i.e., Alteryx) Contract: C-
00321149 PO: C-0000291625 by
$15k
$15,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
681-2023
membership of $250,000 per year
with Greater Seattle Partners.
Membership will support the work
of their organization as well as
implementation of a regional
$1,000,000.00
Real Property Agreements
N/A
Utilization of Port Crews
N/A
Sale of Surplus Port
Property
734-2023
$194,500.00
Total Value of Executive
Director Approvals
$11,999,500.00
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff
ensure transparency as it is paramount moving forward. As a result, staff will make approvals
visible to the public in two ways. First, these types of approvals will be made visible in public
Commission meetings via monthly reporting similar to this one. This approval is both timed and
designed to be visible in a similar manner to the monthly Claims and Obligations reporting.
Second, staff will publish these delegations to the web by publishing them in a PeopleSoft
formatted report on the Port website in the same manner that all procurements, contracts, and
other opportunities are made available to public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed
related prior resolutions and increased the previously delegated Commission authority to the
Executive Director and provided clarity in process directives to port staff. The approval made the
Delegation of Responsibility and Authority to the Executive Director (DORA) effective on April 3,
2023, and the approvals made by the Executive Director for the month of April are identified in
the table above.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and
internal audit recommendation. Resolution No. 3810 also aligns with the Port Century Agenda
in that it helps make the Port a more effective public agency. Many considerations and checks
and balances have been built into the associated processes of Executive Director approvals
including a high bar of transparency.
COMMISSION AGENDA – Agenda Item No. 8c Page 4 of 4
Meeting Date: July 11, 2023
Template revised June 27, 2019 (Diversity in Contracting).
Following significant analysis and multiple Commission reviews, the Commission approved the
DORA on January 24, 2023. That reporting memo is available for review on the Port website
under the January 24, 2023, Commission public meeting, and it provides detailed reasoning and
explanation of Resolution No. 3810.