Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8c
FOR INFORMATION ONLY
Date of Meeting
December 12, 2023
DATE: December 12, 2023
TO: Stephen P. Metruck, Executive Director
FROM: Karen R. Goon, Deputy Executive Director
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions November 2023
APPROVAL SUMMARY
This memo is presented for information only. Inclusion on the Consent Agenda is asking for
Commission’s acknowledgement that the data has been presented to them and the public. This
is notification of the following Executive Director delegated approvals that occurred in November
2023.
Category of Approval
Request#
Description of Approvals
November 2023
Category
Amount
Projects & Associated
Contracts
970-2023 T106 W-2 Elec Upgrade
$400,000.00
Projects & Associated
Contracts
946-2023 FT Nordby Conference Room
$1,200,000.00
Projects & Associated
Contracts
919-2023
T91 Cruise Safety Radio
Improvements
$325,000.00
Projects & Associated
Contracts
902-2023 SEA BIM Consultant
$1,500,000.00
Projects & Associated
Contracts
977-2023
N04454 MT4F-5F Chilled Water
Project Amendment
$135,000.00
Projects & Associated
Contracts
981-2023
Enterprise Firewall Refresh Project
Authorization
$650,000.00
Projects & Associated
Contracts
979-2023 AV Common Use System Upgrade
$715,000.00
Projects & Associated
Contracts
997-2023
Ramp Tower Voice
Communications System Refresh
$1,750,000.00
Projects & Associated
Contracts
1001-2023
2 - CMP Decarbonization and
Resiliency Study
$1,500,000.00
Projects & Associated
Contracts
986-2023 MT Exterior Wall Rehab Project
$800,000.00
COMMISSION AGENDA – Agenda Item No. 8c Page 2 of 2
Meeting Date: December 12, 2023
Template revised June 27, 2019 (Diversity in Contracting).
Projects & Associated
Contracts
940-2023
Salmon Bay Marina Docks A-C
Roof Safety – Project Definition
Alternative Assessment
$600,00.00
Non-Project Procurement
of Goods & Purchased
Service Contracts, Other
Contracts, & Tenant
Reimbursement
951-2023
WSDOT Certification Acceptance
Program
0.00
Real Property
Agreements
N/A
No Approvals in November
Utilization of Port Crews
N/A
No Approvals in November
Sale of Surplus Port
Property
N/A
No Approvals in November
Total Value of Executive
Director Approvals
$9,575,000.00
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff
ensure transparency is built into the process. As a result, staff will make approvals visible to t5he
public in two ways. First, these types of approvals will be made visible in public Commission
meetings via monthly reporting like this one. Approvals are both timed and designed to be visible
in a similar manner to the monthly Claims and Obligations reporting. Second, staff will publish
these delegations in a PeopleSoft formatted report on the Port website in the same manner that
all procurements, contracts, and other opportunities are made available to public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed
related prior resolutions and increased the previously delegated Commission authority to the
Executive Director and provided clarity in process directives to port staff. The approval made the
Delegation of Responsibility and Authority to the Executive Director (DORA) effective on April 3,
2023.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and
internal audit recommendation. Resolution No. 3810 also aligns with the Port Century Agenda
in that it helps make the Port a more effective public agency. Considerations and checks and
balances have been built into the associated processes of Executive Director approvals including
a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the
DORA on January 24, 2023. That reporting memo is available for review on the Port website
under the January 24, 2023, Commission public meeting, and it provides detailed reasoning and
explanation of Resolution No. 3810.
