Template revised April 12, 2018.
COMMISSION
AGENDA MEMORANDUM
Item No.
8b
ACTION ITEM
Date of Meeting
November 21, 2023
DATE: November 10, 2023
TO: Stephen P. Metruck, Executive Director
FROM: Krista Sadler, Director Technology Delivery
SUBJECT: Microsoft Enterprise Agreement Contract Authorization
Amount of this contract authorization request:
$14,000,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to execute a contract to renew the
Microsoft Enterprise Software License Agreement in an amount not-to-exceed $14,000,000 for a
term of five years.
SUMMARY
Approval of this request will provide continued access to several Microsoft, cloud-based
applications such as Office365 and SharePoint, security patches and software upgrades for
purchased Microsoft licenses such as server operating systems and database software, and
elevated cyber-security protections. Microsoft products are used port-wide by almost every Port
employee and are critical for communication and operations. This five-year agreement covers
current products and approximately 25% growth beginning in January 2024 through December
2028.
The contract will be executed with a Microsoft-qualified reseller from a Washington State
intergovernmental cooperative agreement. These agreements are utilized in lieu of the Port’s
advertised competitive process for procurement which saves time for the Port and vendors for
products and services that are common across government agencies. Prices in Washington State
contracts are competitive, and solicitation of women and minority owned businesses are a
priority in the process.
No funds are authorized as part of this request. Annual costs are budgeted in the Information
and Communication Technology Operating Budget.
There are no attachments to this memo.
