Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8c
FOR INFORMATION ONLY
Date of Meeting
November 14, 2023
DATE: November 14, 2023
TO: Stephen P. Metruck, Executive Director
FROM: Karen R. Goon, Deputy Executive Director
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions October 2023
APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in October
2023.
Category of Approval
Request#
Description of Approvals October
2023
Category
Amount
Projects & Associated
Contracts
932.2023
Increase contract value for Online
Booking System Development
350,000.00
Projects & Associated
Contracts
922-2023
C801311 Construction Logistics
Site Expansion Preliminary Project
Work
250,000.00
Projects & Associated
Contracts
908-2023 CUSS Renewal Replacement
320,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
935-2023
2023 Securing the Cities MOU
between POSPD and SPD
0.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
942-2023
MM Fleet - Class 8 Heavy Duty
Vehicle Replacements for MM
730,000.00
COMMISSION AGENDA – Agenda Item No. 8c Page 2 of 3
Meeting Date: November 14, 2023
Template revised June 27, 2019 (Diversity in Contracting).
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
944-2023
MM Fleet - Service Body Trucks
and Hybrid Bucket Trucks
1,250,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
899-2023 SKC Trips MOA with City of Tukwila
25,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
850-2023
2023 King County Public Safety
Answering Point ILA Amendment
0.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
912.2023
Approval Request to Issue a
Contract - Motor Pool Car Sharing
System
850,000.00
Real Property Agreements
N/A
No Approvals In October
Utilization of Port Crews
N/A
No Approvals In October
Sale of Surplus Port Property
N/A
No Approvals In October
Total Value of Executive
Director Approvals
$3,775,000.00
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff
ensure transparency is built into the process. As a result, staff will make approvals visible to the
public in two ways. First, these types of approvals will be made visible in public Commission
meetings via monthly reporting like this one. Approvals are both timed and designed to be visible
in a similar manner to the monthly Claims and Obligations reporting. Second, staff will publish
these delegations in a PeopleSoft formatted report on the Port website in the same manner that
all procurements, contracts, and other opportunities are made available to public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed
related prior resolutions and increased the previously delegated Commission authority to the
Executive Director and provided clarity in process directives to port staff. The approval made the
Delegation of Responsibility and Authority to the Executive Director (DORA) effective on April 3,
2023.
COMMISSION AGENDA – Agenda Item No. 8c Page 3 of 3
Meeting Date: November 14, 2023
Template revised June 27, 2019 (Diversity in Contracting).
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and
internal audit recommendation. Resolution No. 3810 also aligns with the Port Century Agenda
in that it helps make the Port a more effective public agency. Considerations and checks and
balances have been built into the associated processes of Executive Director approvals including
a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the
DORA on January 24, 2023. That reporting memo is available for review on the Port website
under the January 24, 2023, Commission public meeting, and it provides detailed reasoning and
explanation of Resolution No. 3810.
