Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8c
FOR INFORMATION ONLY
Date of Meeting
October 10, 2023
DATE: October 10, 2023
TO: Stephen P. Metruck, Executive Director
FROM: Karen R. Goon, Deputy Executive Director
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions September 2023
APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in September
2023.
Category of Approval
Request#
Description of Approvals
September 2023
Category
Amount
Projects & Associated
Contracts
820-2023
South Concourse Evolution Project
GCCM Audit Services
$900,000.00
Projects & Associated
Contracts
828-2023
Airfield Compactor Capacity 30%
Design
$400,000.00
Projects & Associated
Contracts
877-2023 Budget Increase - C801357
$130,000.00
Projects & Associated
Contracts
910-2023
Secondary Data Center Storage
Refresh
$400,000.00
Projects & Associated
Contracts
826-2023 Generator Controls 30% Design
$700,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
847-2023
2023 MOU between Police and Air
Mobility Command
$0.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
817-2023
MOU Between DHS and SEA to use
and co-brand Blue Campaign AHT
materials
$0.00
COMMISSION AGENDA – Agenda Item No. 8c Page 2 of 3
Meeting Date: October 10, 2023
Template revised June 27, 2019 (Diversity in Contracting).
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
785-2023
Approval to Issue Contracts for a
value up to $1.5M for Fleet
Telematics
$1,500,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
815-2023 STAC Bussing During STS Closure
$100,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
883-2023
Concourse A Building Expansion for
Lounges – Delta Air Lines Tenant
Reimbursement Agreement (TRA)
Modification CIP #C801205
$740,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
856-2023
Enterprise Technology Monitoring
System
$1,900,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
766-2023 Smith Detection Purchase Order
$345,739.84
Real Property Agreements
N/A
No Approvals in September
Utilization of Port Crews
N/A
No Approvals in September
Sale of Surplus Port Property
N/A
No Approvals in September
Total Value of Executive
Director Approvals
$7,115,739.84
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff
ensure transparency is built into the process. As a result, staff will make approvals visible to the
public in two ways. First, these types of approvals will be made visible in public Commission
meetings via monthly reporting like this one. Approvals are both timed and designed to be visible
in a similar manner to the monthly Claims and Obligations reporting. Second, staff will publish
these delegations in a PeopleSoft formatted report on the Port website in the same manner that
all procurements, contracts, and other opportunities are made available to public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed
related prior resolutions and increased the previously delegated Commission authority to the
Executive Director and provided clarity in process directives to port staff. The approval made the
Delegation of Responsibility and Authority to the Executive Director (DORA) effective on April 3,
2023.
COMMISSION AGENDA – Agenda Item No. 8c Page 3 of 3
Meeting Date: October 10, 2023
Template revised June 27, 2019 (Diversity in Contracting).
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and
internal audit recommendation. Resolution No. 3810 also aligns with the Port Century Agenda
in that it helps make the Port a more effective public agency. Considerations and checks and
balances have been built into the associated processes of Executive Director approvals including
a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the
DORA on January 24, 2023. That reporting memo is available for review on the Port website
under the January 24, 2023, Commission public meeting, and it provides detailed reasoning and
explanation of Resolution No. 3810.
