Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8e
ACTION ITEM
Date of Meeting
September 12, 2023
DATE: August 31, 2023
TO: Stephen P. Metruck, Executive Director
FROM: Keri Stephens, Director, Aviation Facilities and Capital Programs
Eileen Francisco, Director, Aviation Project Management
SUBJECT: Utility Meter Networking (CIP# C801240) – Design Authorization
Amount of this request:
$4,200,000
Total estimated project cost:
$35,525,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to (1) prepare design and
construction bid documents for the Utility Meter Networking project. The amount of this request
is $4,200,000 for an estimated total project cost not to exceed $35,525,000.
EXECUTIVE SUMMARY
The Port of Seattle (Aviation campus) has approximately 800 meters located throughout the
campus. Most of these meters do not meet updated code requirements. This project will replace
many of the old and failing electric meters throughout the Aviation campus with the new
standard electric meters. Additionally, this project will network all the meters to a software
solution that will read and store data from the meters. New meters and networking will allow
the Port to meet current code requirements and the Facilities and Infrastructure Utility Manager
can bill tenants as needed and can assist in the verification of the total energy demand of the
airport.
JUSTIFICATION
The Port of Seattle (Aviation campus) currently does not meet code requirements for electrical
meter data analysis, load, and demand evaluation. This project will satisfy the revised
Washington State Energy Code (WEC 2018, C409), Clean Building Performance Standard, and
Institute of Electrical and Electronics Engineers (IEEE) code 1547. Additionally, this project
updates many electrical meters to a new standard, resulting in improved performance across the
Sea-Tac Airport campus. The new meters will help to ensure a stable and reliable power
distribution system by providing staff with the necessary tools to perform more effective
diagnostics and troubleshooting when power quality events occur. The improved meters and
COMMISSION AGENDA – Action Item No. 8e Page 2 of 4
Meeting Date: September 12, 2023
Template revised June 27, 2019 (Diversity in Contracting).
system will also help staff target and prioritize energy efficiency improvements in support of the
Port's Century Agenda goal to be the greenest, most energy efficient port in North America.
Diversity in Contracting
The design services will be completed using a new project specific designer which has a 15%
WMBE aspirational goal in association to this design effort.
DETAILS
Scope of Work
Replace and network old and failing electric meters throughout the Aviation campus.
(1) The meters will be replaced (approximately 800 meters) with the Eaton PXM series
meters.
a. Project specific designer will be competitively procured to get design portion of
work done.
b. All locations are unique and will be a different design/construction based off
existing field conditions.
(2) Meters will also be networked into the existing Port of Seattle infrastructure.
a. New switches and fiber will need to be installed to connect some of the new
meters into the Port of Seattle network.
Schedule
Commission design authorization
Q3 2023
Design start
Q3 2024
Design complete
Q1 2026
Commission authorization for construction
Q1 2026
Construction award
Q2 2026
Substantial completion
Q1 2028
This Request
Total Project
Design
$4,200,000
$4,350,000
Construction
0
$31,175,000
Total
$4,200,000
$35,525,000
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Alternative 1 – Status Quo. Do not proceed with project.
Cost Implications: Expense approximately $100,000 for notebook development costs.
Pros:
(1) Delays or defers capital investment.
COMMISSION AGENDA – Action Item No. 8e Page 3 of 4
Meeting Date: September 12, 2023
Template revised June 27, 2019 (Diversity in Contracting).
Cons:
(1) Doesn’t update meters to meet current code requirements and pushes work off to the
future.
(2) Meters currently installed do not have easy replacements available, resulting in large
maintenance costs.
(3) Data analysis of current meters are cumbersome for billing and power quality
evaluations.
This is not the recommended alternative.
Alternative 2 – Replace and network meters within the status 2 budget.
Cost Implications: $35,525,000 in capital costs.
Pros:
(1) Provides networking for data analysis, load, demand evaluation, and usage billing for
tenants.
(2) Makes meters code compliant (WEC 2018, Clean Building Performance Standard, and
IEEE 1547).
(3) Meters will be easier to maintain being from one manufacturer.
Cons:
(1) Capital costs.
This is the recommended alternative.
FINANCIAL IMPLICATIONS
Cost Estimate/Authorization Summary
Capital
Expense
Total
COST ESTIMATE
Original estimate
$35,525,000
$0
$35,525,000
AUTHORIZATION
Previous authorizations
$150,000
0
$150,000
Current request for authorization
$4,200,000
0
$4,200,000
Total authorizations, including this request
$4,350,000
0
$4,350,000
Remaining amount to be authorized
$31,175,000
$0
$31,175,000
Annual Budget Status and Source of Funds
This project C801240 was included in the 2023-2027 capital budget and plan of finance with a
budget of $35,525,000. The funding sources will be the Airport Development Fund and revenue
bonds. This project will be presented to the airlines at an Airport Airlines Affairs Committee and
the Majority in Interest (MII) ballot in Q3 2024.
COMMISSION AGENDA – Action Item No. 8e Page 4 of 4
Meeting Date: September 12, 2023
Template revised June 27, 2019 (Diversity in Contracting).
Financial Analysis and Summary
Project cost for analysis
$35,525,000
Business Unit (BU)
Terminal Building
Effect on business performance
(NOI after depreciation)
NOI after depreciation will increase due to inclusion of
capital (and operating) costs in airline rate base.
IRR/NPV (if relevant)
N/A
CPE Impact
$0.09 in 2028
Future Revenues and Expenses (Total cost of ownership)
As a result of this project, Aviation Maintenance may see a small increase in preventative
maintenance support.
ATTACHMENTS TO THIS REQUEST
(1) Presentation Slides
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
None