Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8c
FOR INFORMATION ONLY
Date of Meeting
August 8, 2023
DATE: August 8, 2023
TO: Stephen P. Metruck, Executive Director
FROM: Karen R. Goon, Deputy Executive Director
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions July 2023
APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in July 2023.
Category of Approval
Request#
Description of Approvals July 2023
Category
Amount
Projects & Associated
Contracts
N/A No Approvals in July
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
N/A No Approvals in July
Real Property Agreements
N/A
No Approvals in July
Utilization of Port Crews
N/A
No Approvals in July
Sale of Surplus Port Property
N/A
No Approvals in July
Total Value of Executive
Director Approvals
COMMISSION AGENDA – Agenda Item No. 8c Page 2 of 2
Meeting Date: August 8, 2023
Template revised June 27, 2019 (Diversity in Contracting).
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff
ensure transparency is built into the process. As a result, staff will make approvals visible to the
public in two ways. First, these types of approvals will be made visible in public Commission
meetings via monthly reporting similar to this one. Approvals are both timed and designed to be
visible in a similar manner to the monthly Claims and Obligations reporting. Second, staff will
publish these delegations in a PeopleSoft formatted report on the Port website in the same
manner that all procurements, contracts, and other opportunities are made available to public
communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed
related prior resolutions and increased the previously delegated Commission authority to the
Executive Director and provided clarity in process directives to port staff. The approval made the
Delegation of Responsibility and Authority to the Executive Director (DORA) effective on April 3,
2023.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and
internal audit recommendation. Resolution No. 3810 also aligns with the Port Century Agenda
in that it helps make the Port a more effective public agency. Considerations and checks and
balances have been built into the associated processes of Executive Director approvals including
a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the
DORA on January 24, 2023. That reporting memo is available for review on the Port website
under the January 24, 2023, Commission public meeting, and it provides detailed reasoning and
explanation of Resolution No. 3810.
