Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8c
FOR INFORMATION ONLY
Date of Meeting
June 13, 2023
DATE: June 13, 2023
TO: Stephen P. Metruck, Executive Director
FROM: Stephanie Jones Stebbins, Interim Deputy Executive Director
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions May 2023
APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in May 2023.
Category of Approval
Request#
Description of Items Approved
May 2023
Amount
Projects & Associated
Contracts
456-2023
Add 6 biometric air exit cameras
for 6 QX gates on the C concourse
$83,500.00
Projects & Associated
Contracts
528-2023
Request Executive Officer Approval
to execute an On-Call Contract for
Electrical Assessments and
Maintenance
$1,625,000.00
Projects & Associated
Contracts
622-2023
Energy Management System
Project Amendment
$350,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
593-2023
Authorization for compactor
maintenance and repair contract
$800,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
617-2023 Janitorial Services for Pier 69
$1,800,000.00
COMMISSION AGENDA – Agenda Item No. 8c Page 2 of 3
Meeting Date: June 13, 2023
Template revised June 27, 2019 (Diversity in Contracting).
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
620-2023
Fluorine-Free Foam and Fire Truck
Cleaning
$600,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
626-2023
Contract Authorization for a 5-year
IDIQ to delivery WiFi Scanning
Services
$1,000,000.00
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
653-2023
Authorization to pay three years of
PeopleSoft maintenance for
Financial and Human Capital
Management Systems
$1,950,000.00
Real Property Agreements
N/A
No Approvals in May
Utilization of Port Crews
N/A
No Approvals in May
Sale of Surplus Port Property
N/A No Approvals in May
Total Value of Executive
Director Approvals
$8,208,500.00
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff
ensure transparency as it is paramount moving forward. As a result, staff will make approvals
visible to the public in two ways. First, these types of approvals will be made visible in public
Commission meetings via monthly reporting similar to this one. This approval is both timed and
designed to be visible in a similar manner to the monthly Claims and Obligations reporting.
Second, staff will publish these delegations to the web by publishing them in a PeopleSoft
formatted report on the Port website in the same manner that all procurements, contracts, and
other opportunities are made available to public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed
related prior resolutions and increased the previously delegated Commission authority to the
Executive Director and provided clarity in process directives to port staff. The approval made
the Delegation of Responsibility and Authority to the Executive Director (DORA) effective on
COMMISSION AGENDA – Agenda Item No. 8c Page 3 of 3
Meeting Date: June 13, 2023
Template revised June 27, 2019 (Diversity in Contracting).
April 3, 2023, and the approvals made by the Executive Director for the month of April are
identified in the table above.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys,
and internal audit recommendation. Resolution No. 3810 also aligns with the Port Century
Agenda in that it helps make the Port a more effective public agency. Many considerations and
checks and balances have been built into the associated processes of Executive Director
approvals including a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the
DORA on January 24, 2023. That reporting memo is available for review on the Port website
under the January 24, 2023, Commission public meeting, and it provides detailed reasoning and
explanation of Resolution No. 3810.
