Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8d
ACTION ITEM
Date of Meeting
May 23, 2023
DATE: May 12, 2023
TO: Stephen P. Metruck, Executive Director
FROM: Laurel Dunphy, Director, Airport Operations
Eileen Francisco, Director, Aviation Project Management Group
SUBJECT: 3
rd
Floor Ground Transportation Booth Enhancements (CIP #C801128)
Amount of this request:
$2,941,000
Total estimated project cost:
$3,181,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to take all steps necessary to
complete the 3
rd
Floor Ground Transportation Booth Enhancements project at Seattle-Tacoma
International Airport (SEA). This request is in the amount of $2,941,000 for a total authorization
amount of $3,181,000.
EXECUTIVE SUMMARY
This project will renovate and expand the existing ground transportation booth (the GT booth)
located on the 3
rd
Floor of the Main Garage at SEA. The GT booth functions as an administrative
center for the orderly permitting and control of all commercial ground transportation activity at
SEA. As a place of work, the GT booth accommodates sixteen Port of Seattle ground
transportation controllers on a 3-shift schedule. The existing facility was constructed over twenty
years ago when SEA activity levels were much lower and is now a confined and inefficient space.
Currently, the booth does not include a break room or restroom for staff. The new GT booth will
provide an inviting environment for customers and the existing customer restrooms will also be
upgraded to meet accessibility requirements. These improvements support SEAs customer
service goals.
JUSTIFICATION
This project reinvests in facilities essential to ground transportation operations at SEA supporting
the Century Agenda Goal to advance this region as a leading tourism destination and business
gateway by meeting the region’s air transportation needs by delivering vital facilities and
infrastructure in a sustainable and cost-effective manner.
Diversity in Contracting
COMMISSION AGENDA – Action Item No. 8d Page 2 of 5
Meeting Date: May 23, 2023
Template revised June 27, 2019 (Diversity in Contracting).
The design of this project will utilize an existing indefinite delivery indefinite quantity (IDIQ)
contract that has a Women and Minority-Owned Business Enterprise (WMBE) commitment of
fifteen percent. The project team will work with the Diversity in Contracting department to
establish additional WMBE aspirational goals within the construction phase of this effort.
DETAILS
The existing GT booth was constructed in 2001 and is located on the 3
rd
Floor of the Main Garage
as part of the Ground Transportation Center servicing courtesy vehicles, taxis, pre-arranged limos
and transportation network companies like Uber and Lyft. Port staff (GT controllers) currently
work within this facility supporting the administration and management of ground transportation
permits and providing customer service to SEA passengers. The initial construction did not
include a few basic amenities for staff (e.g., break area, lockers), and with the growth in SEA
activity the facility is now very confined and has an inefficient layout for current operational
needs. The existing HVAC system is inefficient impacting workspace conditions and needs to be
upgraded. The existing facility is approximately 1,000 square feet in size, and the new expanded
facility will be approximately 1,700 square feet. Once completed the new facility will maximize
staff productivity, and provide a high level of service to SEA passengers and ground
transportation providers.
The project costs have increased since the project was originally planned. The cost increases are
associated with the HVAC system risk given the limited vertical clearance in the Main Garage.
Two potential solutions were identified that will be evaluated during design. Additional project
contingency and design costs were included to manage this risk.
The project will be phased during construction to maintain SEA operations. A portion of the
facility will be constructed first, then Port staff will be relocated into the new facility, prior to the
demolition of the existing facility. The two existing customer restrooms will also be maintained
until the new restrooms are completed.
Scope of Work
The scope of this project includes:
(1) Expansion of administration space to support up to eight staff per shift.
(2) Addition of a staff breakroom and restroom.
(3) Upgrade of customer restroom facilities meeting accessibility requirements.
(4) Upgrade and expansion of existing infrastructure systems, including HVAC, to support
functions.
(5) Technology enhancements include improved cell phone coverage and Wi-Fi.
Schedule
Activity
Design start
2023 Quarter 2
COMMISSION AGENDA – Action Item No. 8d Page 3 of 5
Meeting Date: May 23, 2023
Template revised June 27, 2019 (Diversity in Contracting).
Construction start
2024 Quarter 4
In-use date
2025 Quarter 3
Cost Breakdown
This Request
Total Project
Design
$710,000
$950,000
Construction
$2,231,000
$2,231,000
Total
$2,941,000
$3,181,000
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Alternative 1 – Do not proceed with the improvements.
Cost Implications: $156,300
Pros:
(1) No further investment required by the Port.
Cons:
(1) Staff support space would remain confined and inefficient.
(2) Does not provide technology enhancements.
(3) Does not upgrade customer restrooms to meet accessibility requirements.
(4) Poor HVAC performance continues to negatively affect workplace conditions.
(5) The project costs to date would need to be expensed.
This is not the recommended alternative.
Alternative 2 – Minor remodel of existing facility (no expansion), relocate some administration
functions.
Cost Implications: $1,500,000
Pros:
(1) Reduced investment by the Port.
Cons:
(1) Administration functions would not be co-located with operational functions.
(2) Remaining support space would remain inefficient.
(3) Does not provide equitable facilities for staff.
(4) Does not provide technology enhancements.
(5) Does not upgrade customer restrooms to meet accessibility requirements.
This is not the recommended alternative.
Alternative 3 – Expand existing facility.
Cost Implications: $3,181,000.
Pros:
(1) Administration space is expanded and equitable facilities provided for staff.
COMMISSION AGENDA – Action Item No. 8d Page 4 of 5
Meeting Date: May 23, 2023
Template revised June 27, 2019 (Diversity in Contracting).
(2) Administration functions remain co-located with operational functions.
(3) Provides technology enhancements.
(4) Upgrades customer restrooms to meet accessibility requirements.
Cons:
(1) Requires greater investment by the Port.
This is the recommended alternative.
FINANCIAL IMPLICATIONS
Cost Estimate/Authorization Summary
Capital
Expense
Total
COST ESTIMATE
Original estimate
$2,800,000
$0
$2,800,000
Current change
$231,000
$150,000
$381,000
Revised estimate
$3,031,000
$150,000
$3,181,000
AUTHORIZATION
Previous authorizations
$240,000
$0
$240,000
Current request for authorization
$2,791,000
$150,000
$2,941,000
Total authorizations, including this request
$3,031,000
$150,000
$3,181,000
Remaining amount to be authorized
$0
$0
$0
Annual Budget Status and Source of Funds
This project (CIP #C801128) was included in the 2023-2027 capital budget and plan of finance
with a budget of $2,800,000. A budget increase of $231,000 was transferred from the Non-
Aeronautical Allowance (CIP #C800754) for a total revised capital budget of $3,031,000 resulting
in a zero net change to the Aviation capital budget. The funding sources will be the Airport
Development Fund (ADF) and revenue bonds.
Financial Analysis and Summary
Project cost for analysis
$3,181,000
Business Unit (BU)
Ground Transportation
Effect on business performance
(NOI after depreciation)
NOI after depreciation will decrease.
IRR/NPV (if relevant)
Costs would be recovered through the Ground
Transportation trip fees. Incremental $0.04 per trip fee.
CPE Impact
N/A
Future Revenues and Expenses (Total cost of ownership)
As a result of this project, Aviation Maintenance anticipates moderate impacts resulting in
increased annual operating and maintenance costs for mechanical systems, custodial services,
and electronic systems.
COMMISSION AGENDA – Action Item No. 8d Page 5 of 5
Meeting Date: May 23, 2023
Template revised June 27, 2019 (Diversity in Contracting).
ATTACHMENTS TO THIS REQUEST
(1) Presentation slides
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
None.
