Template revised January 10, 2019.
COMMISSION
AGENDA MEMORANDUM
Item No.
8h
ACTION ITEM
Date of Meeting
March 14, 2023
DATE: March 6, 2023
TO: Stephen P. Metruck, Executive Director
FROM: Wendy Reiter, Aviation Director of Security
Eileen Francisco, Director, Aviation Project Management
SUBJECT: Air Cargo Building 167A/B Access Controls (C801288)
Amount of this request:
$1,920,000
Total requested project cost:
$2,000,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to complete design and
construction of the Air Cargo Building 167A/B Access Controls project at Seattle-Tacoma
International Airport for a total estimated project cost of $2,000,000.
EXECUTIVE SUMMARY
With the extension of bussed remote hard stand passenger service operations to the remote
Cargo 5 facility at Seattle-Tacoma International Airport, the Airport’s Secured Area, as defined
and regulated by the Transportation Security Administration (TSA), now encompasses Air Cargo
Building 167A/B. This building is owned by the Port and leased to tenants. To comply with
Secured Area regulations, this project will install the Airport’s Access Control System at doors
within the building that access the Airport’s secured area.
JUSTIFICATION
As a part of maintaining TSA regulatory compliance, The Port of Seattle is required to establish
measures to prevent and detect the unauthorized entry, presence, and movement of individuals
within the Secured Area at Seattle-Tacoma International Airport. To manage the rise in passenger
enplanements and the lack of passenger gate space, SEA expanded its passenger service
operations to the remote Cargo 5 facility north of Air Cargo Building 167A/B by implementing
Hard Stand Operations. This move expanded the Secured Area north of the Fire Station to include
Air Cargo Building 167A/B. The building is owned by the Port and tenant leased.
Air Cargo Building 167A/B now provides direct access into the Secured Area of Seattle-Tacoma
International Airport and thus requires the Port’s access control system to meet regulatory
compliance. Extending the Port’s access control system to this facility will allow for proper
COMMISSION AGENDA – Action Item No. 8h Page 2 of 4
Meeting Date: March 14, 2023
Template revised June 27, 2019 (Diversity in Contracting).
auditing, tracking, and monitoring of access to these areas. This project will allow unauthorized
access to be rejected; reducing a safety issue if someone tries to enter without clearance. In
addition, adding video camera coverage in strategic locations improves monitoring coverage of
the secured area.
Diversity in Contracting
For design, the project plans to utilize an existing Indefinite Delivery Indefinite Quantity (IDIQ)
contract which has a twenty-five percent (25%) Women and Minority Business Enterprise
(WMBE) goal. For construction, the project team plans to utilize an existing Job Order Contract,
which has a 6.3% DBE goal.
DETAILS
The original estimate for this project (shown below) was predicated on a project delivery
approach that proved infeasible. This included the preparation of an abbreviated design, the
relaxation of Port design standards, and the utilization of Small Works contracts and Port crews
for construction, all in an effort to quickly complete the work. The project as it is being presented
here includes the preparation of a full design, the full adherence to all Port design standards, and
the utilization of a Job Order Contract (JOC) for construction.
Scope of Work
This project will install the Port’s access control system at doors that provide access to the
Secured Area from this building. This project will also provide all required infrastructure including
power and communications to support the access control system.
Schedule
Activity
Design start
2023 Quarter 1
Construction start
2023 Quarter 3
In-use date
2024 Quarter 2
This Request
Total Project
Design
$600,000
$600,000
Construction
$1,400,000
$1,400,000
Total
$2,000,000
$2,000,000
ALTERNATIVES AND IMPLICATIONS CONSIDERED
A number of alternatives were considered during the project definition process and proved
infeasible, including the use of standards for communications equipment rooms and the
possibility of vacating the building during construction. Again, none were found viable.
COMMISSION AGENDA – Action Item No. 8h Page 3 of 4
Meeting Date: March 14, 2023
Template revised June 27, 2019 (Diversity in Contracting).
Alternative 1 – Utilize a communications point of connection north of the building.
Cost Implications: $2,500,000
Pros:
(1) Provides the same connectivity as the recommended alternative.
Cons:
(1) Connection pathway requires excavation and boring underground: thus, it will cost
more.
(2) The work requires specialized expertise (sub-contractor) to complete.
This is not the recommended alternative.
Alternative 2 – Utilize a communications point of connection south and west of the building.
Cost Implications: $2,000,000
Pros:
(1) Less expensive than Alternative 1
(2) Does not require specialized expertise (sub-contractor) to complete.
Cons:
(1) Conduit pathway is more exposed to the elements.
This is the recommended alternative.
FINANCIAL IMPLICATIONS
Cost Estimate/Authorization Summary
Capital
Expense
Total
COST ESTIMATE
Original estimate
$592,000
$0
$592,000
Current change
$1,408,000
0
$1,408,000
Revised estimate
$2,000,000
0
$2,000,000
AUTHORIZATION
Previous authorizations
$80,000
0
$80,000
Current request for authorization
$1,920,000
0
$1,920,000
Total authorizations, including this request
$2,000,000
0
$2,000,000
Remaining amount to be authorized
$0
$0
$0
Annual Budget Status and Source of Funds
The Air Cargo Building 167A/B Access Controls #C801288 was included in the 2023-2027 capital
budget and plan of finance with a budget of $592,000. The capital budget increase of $1,408,000
was transferred from the Aeronautical Allowance CIP C800753 resulting in no net change to the
Airport capital budget. The funding sources will be the Airport Development Fund and future
revenue bonds.
COMMISSION AGENDA – Action Item No. 8h Page 4 of 4
Meeting Date: March 14, 2023
Template revised June 27, 2019 (Diversity in Contracting).
Financial Analysis and Summary
Project cost for analysis
$2,000,000
Business Unit (BU)
Airfield Commercial Area
Effect on business performance
(NOI after depreciation)
NOI after depreciation will decrease
IRR/NPV (if relevant)
NPV of ($1,850,000)
CPE Impact
N/A
Future Revenues and Expenses (Total cost of ownership)
As a result of this project, Aviation Maintenance anticipates an increase in ongoing operations
and maintenance for Electronic Systems. Maintenance for the additional cameras, biometric card
readers and intercoms will amount to roughly 50 additional labor hours annually. The cost at
2022 rates is roughly $5,000.
ATTACHMENTS TO THIS REQUEST
(1) Presentation
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
None