Digital recordings of the meeting proceedings and meeting materials are available online – www.portseattle.org.
APPROVED MINUTES
COMMISSION SPECIAL MEETING NOVEMBER 29, 2022
The Port of Seattle Commission met in a special meeting Tuesday, November 29, 2022. The meeting
was held at the Seattle-Tacoma International Airport Conference Center, located at 17801
International Blvd, Seattle WA, Mezzanine Level, Seattle, Washington, and virtually on Microsoft
Teams. Commissioners Calkins, Cho, Felleman, Hasegawa, and Mohamed were present.
1. CALL to ORDER
The meeting was convened at 10:30 a.m. by Commission President Ryan Calkins.
2. EXECUTIVE SESSION pursuant to RCW 42.30.110
The public meeting recessed into executive session to discuss two matters regarding litigation/or
potential litigation/or legal risk, per RCW 42.30.110(1)(i) for approximately 35 minutes, with the
intention of reconvening the public session at 12:00 p.m. Following the executive session, the public
meeting reconvened at 12:08 p.m. Commission President Calkins led the flag salute.
3. APPROVAL of the AGENDA
The agenda was approved without objection, as amended. (Item 10d was re-ordered to be heard as
the last item under New Business. Item 8h was pulled from the agenda at the request of staff and
will be brought forward at a later date.)
In favor: Calkins, Cho, Felleman, Hasegawa and Mohamed (5)
Opposed: (0)
4. SPECIAL ORDERS OF THE DAY
No Special Orders of the Day were presented.
5. EXECUTIVE DIRECTOR’S REPORT
Executive Director Metruck previewed items on the day’s agenda and made general and meeting-
related announcements.
P.O. Box 1209
Seattle, Washington 98111
www.portseattle.org
206.787.3000
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TUESDAY, NOVEMBER 29, 2022
Minutes of October 27, 2020, submitted for review on November 5, 2020, and proposed for approval on November 10, 2020.
6. COMMITTEE REPORTS
Commission Strategic Advisor Erica Chung provided a report regarding discussion held at the
Portwide Arts and Culture Board meeting held on November 9, 2022, and regarding the Highline
Forum meeting held on November 16, 2022.
Port-Wide Arts and Culture Board
Commissioners Felleman and Hasegawa convened the Portwide Arts and Culture Board on
Wednesday, November 9, 2022. Members were introduced to Daphne Maiden, college intern who
is interning for another year. Committee Members were also briefed on conservation projects,
upcoming installations, art opportunities at the airport and at Fisherman’s Terminal, a collaboration
youth art project with Port External Relations, and the temporary Schmidt Ocean Institute exhibit at
P66 and P69. The Committee and staff also discussed how to support artists, who are small
businesses, to better understand the Request for Proposals (RFP) process, the importance of staff
being involved early in the capital improvement design and planning stage so that art and wayfinding
placement are integrated in the design process; and syncing art with relevant cultural event or
heritage month to further highlight diverse art and artist. Members asked staff to include the “Emerald
City” art on the next board agenda, so members can better understand the issue. They also agreed
to conduct site visits of the airport and Fisherman’s Terminal.
Highline Forum
The Highline Forum held its last meeting of the year on November 16, 2022. SeaTac Deputy Mayor
Senayet Negusse chaired the meeting, with Commissioner Hasegawa traveling and with the
Community Co-Chair unavailable. The Highline Forum received three presentations: (1) Update on
the Puget Sound Gateway Program’s State Route 509 Extension Project; (2) Update from Sound
Transit on projects in South King County, including the Federal Way Link Extension Project, STRide
bus rapid transit, and the proposed South Operations and Maintenance Facility; and (3) Update on
StART.
The Federal Way Link Extension project is delayed a year. The stations at Kent-Des Moines, Star
Lake, and downtown Federal Way will now open in late 2025.
The StART update was provided by Clare Gallagher, standing in for Aviation Managing Director
Lance Lyttle. Ms. Gallagher noted that, after completion of a Ground Noise Study and review of the
topic of “reverse thrust” by StART’s Noise Working Group, the full StART committee recommended
a change in language to the Airport’s Master Record to discourage the use of reverse thrust beyond
what is needed for operational or safety reasons. The change will help reduce ground noise
experienced by the neighboring communities, and can only be made voluntarily by the airlines, so a
great deal of appreciation has been expressed to Alaska Airlines, Delta Airlines, and the FAA in
working to facilitate the change.
A solicitation was made for a new Community Co-Chair for 2023, and Mayor Matt Mahoney has
graciously stepped up to serve in that capacity.
7. PUBLIC COMMENT
No public comment was received.
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Minutes of October 27, 2020, submitted for review on November 5, 2020, and proposed for approval on November 10, 2020.
8. CONSENT AGENDA
[Clerk’s Note: Items on the Consent Agenda are not individually discussed. Commissioners may
remove items for separate discussion and vote when approving the agenda.]
8a. Approval of Minutes of the Regular Meeting of November 8, 2022.
8b. Authorization for the Executive Director to Execute Up to Two Indefinite Delivery,
Indefinite Quantity Consultant Agreements for Services Related to Survey and
Mapping Services, with a Cumulative Total Amount Not-to-Exceed $3 Million; One
Indefinite Delivery, Indefinite Quantity Consultant Agreement for Services Related to
Construction Safety Services with a Cumulative Total Amount Not-to-Exceed
$3,000,000.
Request document(s) included an agenda memorandum.
8c. Authorization for the Executive Director to Execute Two Contracts for Facilitation and
Project Management Services Involving Complex Business or Public Policy Issues,
for a Cost Not-to-Exceed $1,500,000 and Duration of Up to Five Years.
Request document(s) included an agenda memorandum..
8d. Authorization for the Executive Director to Acquire Additional Funding for the
Construction of the Fishermen’s Terminal ADA Compliance Project in the Amount of
$600,000 and a Total Estimated Project Cost of $1,790,000. (CIP C#801198)
Request document(s) included an agenda memorandum and presentation.
8e. Adoption of Resolution No. 3807: A Resolution Amending the Policy Directive for
Salaries and Benefits for Employees not Covered by a Collective Bargaining
Agreement Established by Resolution No. 3790 and Providing an Effective Date for
All Amendments of January 1, 2023.
Request document(s) included an agenda memorandum, resolution, Attachment A, Exhibit A, 2022
current pay ranges, and definition document.
8f. (Number Not Used.)
8g. Authorization for the Executive Director to Execute a New Memorandum of
Understanding Between the Seattle Building and Construction Trades Council and Its
Affiliated Unions, Representing Laborers and Operating Engineers at Port
Construction Services Covering the Period from December 1, 2022, Through
December 31, 2023.
Request document(s) included an agenda memorandum and agreement.
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Minutes of October 27, 2020, submitted for review on November 5, 2020, and proposed for approval on November 10, 2020.
8h.
1
Authorization for the Executive Director to Execute a New Memorandum of
Understanding Between the Seattle Building and Construction Trades Council and Its
Affiliated Union, Representing Iron Workers at Port Construction Services Covering
the Period from December 1, 2022, Through December 31, 2023.
Request document(s) included an agenda memorandum and agreement.
The motion for approval of consent agenda items 8a, 8b, 8c, 8d, 8e, and 8g carried by the
following vote:
In favor: Calkins, Cho, Felleman, Hasegawa, and Mohamed (5)
Opposed: (0)
10. NEW BUSINESS
10a. Adoption of Resolution No. 3805: A Resolution Adopting the Final Budget of the Port
of Seattle for the Year 2023; Making, Determining, and Deciding the Amount of Taxes
to Be Levied Upon the Current Assessment Roll; Providing Payment of Bond
Redemptions and Interest, Cost of Future Capital Improvements and Acquisitions,
and for Such General Purposes Allowed by Law Which the Port Deems Necessary;
and Directing the King County Council as to the Specific Sums to be Levied on All of
the Assessed Properties of the Port of Seattle District in the Year 2023.
10b. Adoption of Resolution No. 3806: A Resolution of the Port Commission of the
Port of Seattle Specifying the Dollar and Percentage Change in the Regular
Property Levy from the Previous Year per RCW 84.55.120; Providing for an
Increase of the Levy from $81,036,634 to $82,657,367.
Request document(s) included an agenda memorandum 1, agenda memorandum 2,
draft resolution 1, draft resolution 2, and presentation.
Presenter(s):
Dan Thomas, Chief Financial Officer, Finance and Budget
Michael Tong, Director Corporate Budget, Finance and Budget
Borgan Anderson, Director, Aviation Finance and Budget
Clerk Hart read Item 10a and 10b into the record.
Executive Director Metruck introduced the item and presenters.
Members of the Commission and staff discussed:
• release of the budget document on an elevated schedule, release expected December 5
th
or 6
th
;
• an increase to the Passenger Facilities Charge day rate, which is not currently reflected in
the budget;
1
Agenda Item 8h was removed from the agenda and returned to staff.
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Minutes of October 27, 2020, submitted for review on November 5, 2020, and proposed for approval on November 10, 2020.
• timing for a briefing regarding the role of the Port of Seattle in future offshore wind in
February during a session of the Northwest Seaport Alliance;
• lease potential for the Port in the area of offshore wind; and
• looking closely at spending choices and how it relates to equity.
Members of the Commission thanked Executive Director Metruck and all staff for their work involved
in the budget process and production.
The motion, made by Commissioner Felleman, to adopt Resolution Nos. 3805 and 3806,
carried by the following vote:
In favor: Calkins, Cho, Felleman, Hasegawa, and Mohamed (5)
Opposed: (0)
10c. Introduction and Adoption of Resolution No. 3808: A Resolution Authorizing the
Executive Director to Sell and Convey Port Personal Property in 2023 in Accordance
with RCW 53.08.090 with a Value Not Greater than $23,000 and Repealing Resolution
No. 3797, Dealing with the Same Subject.
Request document(s) included an agenda memorandum and resolution.
Presenter(s):
Don Kelley, Senior Manager, AFR General Accounting
Clerk Hart read Item 10c into the record.
Executive Director Metruck introduced the item and presenters.
Without objection, Members of the Commission agreed to consolidate readings of the resolution from
two meetings to one, allowing for adoption of the item on the same day it is introduced, per
Commission Bylaws and Rules of procedure provisions.
The presentation addressed extension of the existing authority through 2023 and the dollar amount
of surplus set by the state.
Members of the Commission recognized Rudy Caluza, Director of Accounting and Financial
Reporting, for his efforts to always place surplus equipment in the hands of the community.
The motion to adopt Resolution 3808, made by Commissioner Felleman, carried by the
following vote:
In favor: Calkins, Cho, Felleman, Hasegawa, and Mohamed (5)
Opposed: (0)
10e. Introduction and Adoption of Resolution No. 3809: A Resolution Amending
Resolution No. 3464 Authorizing Extension of the Passenger Facility Charge Program
at Seattle-Tacoma International Airport, Effective January 1, 2023.
Request document(s) included an agenda memorandum, resolution, and presentation.
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Minutes of October 27, 2020, submitted for review on November 5, 2020, and proposed for approval on November 10, 2020.
Presenter(s):
Robert Giacopetti, Aviation Grants Program Manager, Aviation Finance and Budget
Borgan Anderson, Director, Aviation Finance and Budget
Clerk Hart read Item 10e into the record.
Executive Director Metruck introduced the item and presenters.
Without objection, Members of the Commission agreed to consolidate readings of the resolution from
two meetings to one, allowing for adoption of the item on the same day it is introduced, per
Commission Bylaws and Rules of procedure provisions.
The presentation addressed:
• the importance of Passenger Facility Charges (PFCs);
• how PFCs are paid;
• the request to extend the PFC resolution of the Commission to allow continued collection of
PFCs until the Port Commission decides to terminate collection;
• PFC annual collections; and
• PFC history of approval and use.
The motion to adopt Resolution No. 3809, made by Commissioner Cho, carried by the
following vote:
In favor: Calkins, Cho, Felleman, Hasegawa, and Mohamed (5)
Opposed: (0)
10f. Introduction of Resolution No. 3810: A Resolution Repealing Resolution Nos. 3605,
3628, 3704, and All Preceding Resolutions Pertaining to the Commission’s
‘Delegation of Responsibility and Authority to the Executive Director’ Policy Directive,
and Adopting a New Policy Directive as Set Forth in Exhibit A of the Resolution.
Request document(s) included an agenda memorandum, resolution, Exhibit A, and presentation.
Presenter(s):
Dave Soike, Chief Operating Officer
Ryan Stamper, Senior Port Counsel, Attorney Services
Michelle M. Hart, MMC, Commission Clerk
Clerk Hart read Item 10f into the record.
Executive Director Metruck introduced the item and presenters.
The presentation addressed:
• the work of the cross-departmental project team established as a follow-on to the 2020
Internal Audit Committee report, at the directive of the Commission’s Audit Committee, to
review the Delegation of Responsibility and Authority (DORA) to the Executive Director’s
policy directive in order to identify efficiencies available to the Commission regarding the
delegation;
• the port staff survey of the Commission memo process conducted;
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Minutes of October 27, 2020, submitted for review on November 5, 2020, and proposed for approval on November 10, 2020.
• comparator agencies delegation data;
• inflation erosion upon the delegation threshold;
• the three-year review of Commission data analyzed with respect to Commission actions,
types of actions, amount of time to prepare and deliver actions, and where a concentration
of dollars are spent in both operating and capital in data;
• benefits to raising the delegation level;
• estimated financial and time savings gained;
• the amount of time currently granted to the Executive under the current delegation authority
level to run the Port;
• legal changes to the policy directive and other general updates made;
• transparency measures built in for Commission and public viewing and information; and
• regulatory and statutory provisions to safeguard abuse of the system.
Discussion ensued regarding:
• the failsafe/threshold for an item to be referred to the Commission and having that clearly
identified;
• use of agenda setting meetings and other avenues to identify issues that should go to the
Commission;
• public access to the records;
• any near-term SAMP projects below the proposed new delegation threshold;
• receiving a list of categories/types of items for authorizations that will fall into the delegated
threshold;
• receiving additional comparative agency data;
• conducting additional outreach to stakeholders;
• assurances against project segmentation under delegated thresholds to avoid going to the
Commission, with a particular focus on sole source implications;
• creating an amendment for a periodic review of the Delegation policy; and
• providing a redline of the original document to the Commission.
The motion to introduce Resolution No. 3810, made by Commissioner Felleman, carried by
the following vote:
In favor: Calkins, Cho, Felleman, Hasegawa, and Mohamed (5)
Opposed: (0)
Commission President Calkins advised that the item would come back to the Commission for
consideration of adoption in January 2023.
(Commissioner Mohamed exited the meeting at this time and was recused from voting on Agenda
Item 10d.)
10d. Authorization for the Executive Director to Spend Environmental Remediation Funds
for 2023 in the Amount of $11,000,000 and to Approve a Five-Year Spending Plan in
the Amount of $103,000,000 for the Environmental Remediation Liability Program for
2023-2027, of which an Estimated Not-to-Exceed Amount of $30,000,000 will be
Obligated During 2023 to Be Spent in Future Years.
Request document(s) included an agenda memorandum, map 1, map 2, and map 3.
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Minutes of October 27, 2020, submitted for review on November 5, 2020, and proposed for approval on November 10, 2020.
Presenter(s):
Sarah Ogier, Director, Maritime, Maritime Environment and Sustainability
Kathy Bahnick, Senior Manager, Maritime Environment and Sustainability
Megan King, Senior Program Manager, AV Environmental Programs
Clerk Hart read Item 10d into the record.
Executive Director Metruck introduced the item and presenters.
The presentation addressed:
• the Port’s request for a five-year approval to address environmental clean-up activities;
• cost recovery efforts of the Port to support the program;
• the purpose of the funding to conduct investigations, identify clean-up approaches, and to
perform clean-up operations;
• sites included in the authorization; and
• long-term timelines associated with clean-up efforts.
Discussion ensued regarding:
• the role of the Elliott Bay Trustee Council in managing the ecological impacts of
contamination;
• T-5 site clean-up, the adjacent landfill and methane collection occurring on the site;
• planned projects not impacting fishing off the docks; and
• inter-government work with tribes.
The motion, made by Commissioner Felleman, carried by the following vote:
In favor: Calkins, Cho, Felleman, and Hasegawa (4)
Opposed: (0)
(Commissioner Mohamed returned to the meeting at this time.)
11. PRESENTATIONS AND STAFF REPORTS
11a. 2022 Public Art Program Annual Report.
Presentation document(s) included an agenda memorandum and presentation.
Presenter(s):
Lance Lyttle, Managing Director, Aviation Director’s Office
Tommy Gregory, Senior Public Art Program Manager and Curator, Aviation Directors Office
Annabelle Goavec, Public Art Program Coordinator, Aviation Director’s Office
Commission Clerk Michelle Hart read Item 11a into the record.
Executive Director Metruck introduced the item.
The presentation addressed:
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• the mission and vision of the public art program;
• 2021 Skytrax reporting;
• capital projects including art;
• indigenous art acquisition;
• employee services center;
• restroom Phase 4 upcoming installations;
• widen arrivals project;
• public art plan alignment with major capital improvement program projects;
• art integration to maritime and economic development projects;
• art acquisition process and milestones;
• art conservation efforts and maintenance;
• temporary exhibitions; and
• other art projects in the works.
Members of the Commission and staff discussed the structure of the art budget and dedicating art
funds from the capital improvement program to enhance the customer experience.
12. QUESTIONS on REFERRAL to COMMITTEE and CLOSING COMMENTS
Members of the Commission spoke regarding their recent International travel engagements with the
Port’s sister city and sister port in Japan; thanked staff for their support and hard work in arranging
the trips; and noted the areas of study engagement and the role of ports in economic development.
13. ADJOURNMENT
There was no further business and the meeting adjourned at 3:26 p.m.
Prepared: Attest:
Michelle M. Hart, Commission Clerk Toshiko Hasegawa, Commission Secretary
Minutes approved: November 29, 2022
